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Job Title: Admin & Reception Location: Durban Job Overview: Will be responsible for providing professional administrative and reception support, including managing front-office activities, receiving and assisting visitors, handling telephone and email enquiries, coordinating appointments, maintaining accurate records, and supporting the day-to-day administrative requirements of the organisation. The role requires strong organisational, communication, customer-service, and time-management skills…

Admin & Reception

Purpose
   

  

 The Warehouse Administrator plays a critical role in ensuring smooth and efficient warehouse
   

  

 operations. This role supports the Warehouse Management System (WMS) process, ensuring accurate
   

  

 data entry, tracking of inventory, and system updates. Additionally, the role aids Warehouse
   

  

 Supervisors in various administrative and operational responsibilities, including invoicing and order
   

  

 processing.
   

  

 Key Accountabilities and Outputs
   

  

**Warehouse Management System (WMS) Support**
  Monitor, update, and maintain the WMS database to ensure accuracy in stock levels,
   

  

 order fulfilment, and inventory tracking.
   

  

  Assist with troubleshooting WMS issues and liaise with the IT team to resolve systemrelated
   

  

 problems.
   

  

  Perform regular data audits and stock reconciliation, ensuring the system reflects the
   

  

 actual physical inventory.
   

  

  Investigating variances and fix system comparison reports.
   

  

  Actioning and following up with AE's on expiry dates and unplanned issues.
   

  

  Assist in the training of warehouse sta on WMS procedures and best practices.
   

  

  Assist Supervisor in assigning of orders to pickers via WMS System
   

  

  Monitoring picking of orders and co\-ordinating priority picking
   

  

  Advising warehouse supervisor/ checker once load has been picked
   

  

  Assisting Supervisor in Processing of invoice on WMS system
   

  

**Invoicing \& Billing Support**
  Support Warehouse Supervisors with the preparation and processing of customer
   

  

 invoices.
   

  

  Ensure that all orders are billed accurately and promptly based on inventory movement
   

  

 and shipment.
   

  

  Resolve any discrepancies between warehouse activities and invoicing.
   

  

  Assist with maintaining accurate records of invoices, payments, and other financial
   

  

 transactions.
   

  

**Order Processing \& Documentation**
  Coordinate the flow of orders from receipt to dispatch, ensuring timely processing and
   

  

 shipping.
   

  

  Verify order details and create shipping documentation such as pick lists, packing slips,
   

  

 and delivery notes.
   

  

  Maintain records of all shipments and stock movement for auditing purposes.
   

  

**Inventory Management \& Reporting**
  Regularly update inventory levels in the WMS, ensuring accurate stock counts and
   

  

 locations.
   

  

  Assist in cycle counts and physical inventory audits to ensure inventory accuracy.
   

  

  Provide inventory reports and updates to the Warehouse Supervisor and Manager as
   

  

 needed.
   

  

**Communication And Coordination**
  Liaise with suppliers, customers, and internal departments to ensure timely and
   

  

 accurate order fulfilment.
   

  

  Communicate with Warehouse Supervisors regarding any delays, stock shortages, or
   

  

 operational issues.
   

  

  Provide administrative support to the warehouse team, including answering queries and
   

  

 assisting with documentation.
   

  

  Daily/ weekly/ monthly reporting of pick rates in WMS in conjunction with Supervisors
   

  

**Health \& Safety Compliance**
  Ensure that warehouse operations comply with safety regulations and company
   

  

 policies.
   

  

  Assist Warehouse Supervisors in maintaining a clean, safe, and organized working
   

  

 environment.
   

  

**Other Administrative Duties**
  Manage and file warehouse\-related documentation (e.g., invoices, delivery notes,
   

  

 purchase orders) in an organized manner.
   

  

  Provide general administrative support to the warehouse team as directed by the
   

  

 Warehouse Supervisor or Manager.
   

  

  Assist with the preparation of reports related to warehouse performance, shipping, and
   

  

 stock levels.

Warehouse Administrator

**Pump up the JAM, Pump up your CAREER**


JAM is no ordinary Company. The words conventional and average are not part of our vocabulary.


It takes a front\-footed, passionate individual to excel at JAM. We love people who think outside the box and who can bring out the best in others while maintaining world\-class standards.

**We are seeking a detail orientated and deadline driven Payroll Administrator to join our Retail Payroll Team.**


This position will be based at our head office in Durban, KZN.

**Requirements:**

* Matric Certificate, relevant tertiary qualification advantageous.
* 1\-2 years experience in data capturing and administration.
* Payroll knowledge in Time and Attendance systems and SAGE 300 is essential.
* Proficient in MS Office\-Excel Intermediate level.
* Strong administration skills.
* Team Player.


Responsibilities:

* End to end processing of the weekly payroll.
* Prepare and process weekly payroll.
* Capture overtime on monthly basis and assist with queries.
* Extracting relevant reports on weekly and monthly payroll.
* Importing and exporting data on the weekly and monthly payroll.
* Reconcile and process leave on the monthly payroll.
* General administration and filing of payroll records.
* Drawing up contracts for 27\-hour \& 45\-hour casuals for allocated stores
* Leave approval and reconciliation.
* Maintenance and filing of personnel files.
* Administration of the out service and maternity leave process.
* Interaction with relevant departments affecting the Weekly payroll.
* System Review and Control.
* Reconcile leave against T and A

**Pump up the JAM, pump up your CAREER, pump up your LIFE**

Payroll Administrator

### **About Us**


Tsebo Facilities Solutions is looking for a Facilities Administrator to provide efficient administrative, coordination, and operational support to the Facilities Management function to ensure the effective delivery of workplace and facilities services. The role is responsible for coordinating maintenance activities, managing service requests, supporting contractor and procurement administration, maintaining compliance records, and ensuring accurate reporting that contributes to service excellence, operational efficiency, and positive client and employee experiences.



As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE\-PAGER to find out more about who we are in a nutshell.

### **Duties \& Responsibilities**

**Facilities Administration \& Coordination**


* Provide administrative support to the Facilities Management team.
* Maintain accurate filing systems, records, contracts, and facility documentation.
* Prepare reports, presentations, correspondence, and meeting minutes.
* Coordinate meetings, appointments, and departmental engagements.
* Manage action trackers and monitor completion of outstanding actions.
* Manage incoming calls, emails, and facilities\-related correspondence.


**Maintenance Administration**


* Log, track, and monitor maintenance requests through Helpdesk or CAFM systems.
* Coordinate planned and reactive maintenance activities.
* Monitor work order progress and ensure timely closure.
* Liaise with service providers to ensure service delivery requirements are met.
* Escalate unresolved maintenance issues where necessary.
* Maintain accurate maintenance histories and records.


**Contractor \& Vendor Administration**


* Assist with contractor onboarding and induction requirements.
* Maintain contractor databases and service agreements.
* Verify validity of contractor compliance documentation.
* Administer quotation requests and approval processes.
* Monitor contractor documentation and contract expiry dates.
* Maintain performance tracking records for service providers.


**Procurement \& Financial Administration**


* Raise purchase requisitions and purchase orders.
* Support procurement administration in accordance with company processes.
* Verify invoices against approved quotations and completed works.
* Facilitate invoice submission and payment follow\-up.
* Support budget monitoring and expenditure reporting.
* Maintain procurement documentation for audit purposes.


**Workplace Services \& Site Administration**


* Support workplace digitalisation initiatives aimed at improving user experience.
* Maintain monthly fleet information and reporting requirements.
* Update utility and water consumption data on approved platforms.
* Coordinate gym membership reconciliations and tenant billing support.
* Prepare monthly and ad hoc operational reports.
* Provide administrative support for workplace\-related projects and initiatives.
* Support the delivery of Workplace Services and client requirements.


**SHEQ \& Compliance Administration**


* Maintain statutory compliance records, licenses, and certificates.
* Ensure health, safety, and environmental documentation is current and properly stored.
* Support audits, inspections, and compliance reviews.
* Monitor compliance deadlines and renewal dates.
* Support implementation of company policies and procedures.


**Customer Service \& Stakeholder Management**


* Deliver professional and responsive support to internal and external stakeholders.
* Respond to facilities\-related queries and requests promptly.
* Support client engagement activities and satisfaction initiatives.
* Escalate concerns appropriately and monitor resolution.
* Contribute to continuous improvement initiatives that enhance customer experience.

### **Skills and Competencies**

* Facilities Management principles and processes.
* CAFM/Helpdesk systems.
* Procurement and invoice administration.
* Contract and vendor administration.
* Records and document management.
* Reporting and data analysis.
* Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
* Microsoft Teams and SharePoint.
* Health \& Safety documentation administration.

### **Qualifications**

**Qualifications**

* Grade 12 / Matric (Essential).
* Diploma or Certificate in Facilities Management, Property Management, Business Administration, or related field (Advantageous).
* Advanced computer literacy, including Microsoft Office Suite.


**Experience**

* 2 to 4 years' administrative experience.
* Experience within Facilities Management, Property Management, Engineering, Maintenance, or Workplace Services environments.
* Experience supporting contractors, suppliers, and service providers.
* Exposure to procurement and invoice administration processes.

Facilities Administrator

Reference: JHB000292-JHBA-1 Job Title: Admin & Reception Location: Durban Job Overview: Will be responsible for providing professional administrative and reception support, including managing front-office activities, receiving and assisting visitors, handling telephone and email enquiries, coordinating appointments, maintaining accurate records, and supporting the day-to-day administrative requirements of the organisation. The role requires strong organisational, communication, customer-service…

Administrator Reception Durban

Purpose
  
The Warehouse Administrator plays a critical role in ensuring smooth and efficient warehouse
  
operations. This role supports the Warehouse Management System (WMS) process, ensuring accurate
  
data entry, tracking of inventory, and system updates. Additionally, the role aids Warehouse
  
Supervisors in various administrative and operational responsibilities, including invoicing and order
  
processing.
  
Key Accountabilities and Outputs
  
  

**Warehouse Management System (WMS) Support:**  

Monitor, update, and maintain the WMS database to ensure accuracy in stock levels,
  
order fulfilment, and inventory tracking.
  
Assist with troubleshooting WMS issues and liaise with the IT team to resolve systemrelated
  
problems.
  
Perform regular data audits and stock reconciliation, ensuring the system reflects the
  
actual physical inventory.
  
Investigating variances and fix system comparison reports.
  
Actioning and following up with AE's on expiry dates and unplanned issues.
  
Assist in the training of warehouse sta on WMS procedures and best practices.
  
Assist Supervisor in assigning of orders to pickers via WMS System
  
Monitoring picking of orders and co\-ordinating priority picking
  
Advising warehouse supervisor/ checker once load has been picked
  
Assisting Supervisor in Processing of invoice on WMS system
  
  

**Invoicing \& Billing Support:**  

Support Warehouse Supervisors with the preparation and processing of customer
  
invoices.
  
Ensure that all orders are billed accurately and promptly based on inventory movement
  
and shipment.
  
Resolve any discrepancies between warehouse activities and invoicing.
  
Assist with maintaining accurate records of invoices, payments, and other financial
  
transactions.
  
  

**Order Processing \& Documentation:**  

Coordinate the flow of orders from receipt to dispatch, ensuring timely processing and
  
shipping.
  
Verify order details and create shipping documentation such as pick lists, packing slips,
  
and delivery notes.
  
Maintain records of all shipments and stock movement for auditing purposes.
  
  

**Inventory Management \& Reporting:**  

Regularly update inventory levels in the WMS, ensuring accurate stock counts and
  
locations.
  
Assist in cycle counts and physical inventory audits to ensure inventory accuracy.
  
Provide inventory reports and updates to the Warehouse Supervisor and Manager as
  
needed.
  
  

**Communication and Coordination:**  

Liaise with suppliers, customers, and internal departments to ensure timely and
  
accurate order fulfilment.
  
Communicate with Warehouse Supervisors regarding any delays, stock shortages, or
  
operational issues.
  
Provide administrative support to the warehouse team, including answering queries and
  
assisting with documentation.
  
Daily/ weekly/ monthly reporting of pick rates in WMS in conjunction with Supervisors
  
  

**Health \& Safety Compliance:**  

Ensure that warehouse operations comply with safety regulations and company
  
policies.
  
Assist Warehouse Supervisors in maintaining a clean, safe, and organized working
  
environment.
  
  

**Other Administrative Duties:**  

Manage and file warehouse\-related documentation (e.g., invoices, delivery notes,
  
purchase orders) in an organized manner.
  
Provide general administrative support to the warehouse team as directed by the
  
Warehouse Supervisor or Manager.
  
Assist with the preparation of reports related to warehouse performance, shipping, and
  
stock levels.

### **Job Advert Summary**


Guided by its purpose to provide products for patients to alleviate pain and suffering and improve their quality of life, NBI’s vision is to be the leading African manufacturer and supplier of quality therapeutic proteins and diagnostic products.



National Bioproducts Institute NPC has a vacancy for the role of QC Specialist. The successful incumbent will be responsible for:



To ensure excellence in the Quality Control departmental operations by leading technical initiatives and maintaining compliance with industry standards through:


* Identifying, developing and validating new analytical methods relevant to NBI’s product range,
* Qualification of QC laboratory equipment
* Investigating QC incidents and out\-of\-specification results,
* Monitoring performance of inhouse controls and reference standards, and applying statistical quality controls to identify adverse trends,
* Providing Laboratory Information Management System (LIMS) support, and
* Identifying and driving continuous improvement initiatives that align with cGMP requirements, regulatory standards, and industry best practice.
* Applications are invited from suitably qualified and experienced candidates.

### **Minimum Requirements**

* Bachelor’s science degree in Biochemistry, Chemistry, Analytical Chemistry or related field
* M.Sc or PhD would be an advantage
* 5 years analytical laboratory experience of which 3 years laboratory supervisory experience
* At least 3 years method or equipment validation experience
* Computer literacy MS Office (Word, Excel, Power Point and Outlook)
* Project management experience
* Experience of using software such as Laboratory Information Management System (LIMS), SAP and Minitab is an added advantage
* Understanding of GLP / cGMP.

### **Duties and Responsibilities**

**Identify, validate and implement QC analytical methods and equipment/systems**


* Stay up to date by continuously researching relevant analytical methods and equipment to improve QC processes and systems.
* Identify, investigate and recommend relevant analytical methods and equipment to be considered for QC process improvements.
* Motivate for the consideration and approval of the method, instrument or process improvement.
* Draw up the relevant user requirement specifications.
* Prepare method validation and equipment qualification protocols in collaboration with NBI’s Validation team, to guide and record the formal validation process, in line with cGMP, pharmacopoeial, scientific and regulatory requirements.
* Perform or coordinate the completion of the required activities in order to gather the required data for the validation process in collaboration with the relevant QC lab assistants and Validation team.
* Monitor and manage method validations progress and ensure validations are completed on time.
* Analyse the data and compile a statistically and scientifically sound validation report for review and approval.
* Prepare detailed SOPs on the method/equipment and train relevant QC staff on the new analytical method and/or equipment.
* Submit the required documentation to the Regulatory Team for processing and SAHPRA approval if needed.
* Ensure SAP change management are followed, and ensure that the new method or equipment is implemented into routine use after approval.
* Ensure the LIMS is updated accordingly as part of the implementation process of the change.
* Periodically evaluate the implementation to ensure optimal benefit and compliance with the objective.


**Investigating QC incidents and out\-of\-specification results**


* Provide guidance to lab analysts in performing root cause investigation studies on out of trend and out of specification QC results, following NBI’s procedure on OOS results.
* Evaluate results from the investigation and compile formal, scientifically sound reports for further evaluation by stakeholders such as QA.
* Share OOS report findings at OOS review meetings.
* Provide input into OOS results from in\-process samples, to guide investigations by Manufacturing staff in the production processes.
* From time to time evaluate NBI’s OOS and OOT SOP to ensure it is aligned with international best practice and latest regulatory requirements.


**Monitoring and reporting performance of inhouse controls and reference standards**


* On a monthly basis, evaluate performance of inhouse controls and reference standards, using the LIMS reports and statistical tools.
* Prepare and submit to the QC manager a formal report on the performance of the controls and standards, based on the statistical review of the results.
* Prepare quarterly high level summary reports on the performance of the standards and controls.
* Highlight and communicate any adverse trends as soon as they are identified.
* Provide guidance on establishing new inhouse controls, and sign off formal description of the new controls.


**Routine reporting on QC results**


* Assists with finished product release and stability programme
* Prepare monthly reports on QC laboratory processes, for the Process Control Review report on OOS results of raw materials, in\-process samples, final products and utilities.
* Prepare and present a high level summary of QC lab operations and processes for the quarterly PCR meeting.
* Prepare and submit QC laboratory contributions to the annual product quality review report (APQR), using LIMS reports.


**LIMS support**


* Provide support to LIMS administrator for QC related operations.
* Assist with LIMS tasks such as result authorisations and CoA generation as needed.
* Identify SAP QM and LIMS improvements and propose areas of improvement


**Technical and managerial lab support**


* Assist with trouble\-shooting in case of problems with analytical methods and equipment.
* Liaise with suppliers and instrument engineers to resolve equipment issues in a timely manner.
* Assist the QC manager with special QC projects.
* Liaise with suppliers in order to achieve projects and operational objectives.
* Act as a back\-up for QC Manager for assigned operational and management matters in his/her absence.
* Act as a back\-up for Lead: QC Analyst for assigned duties in his/her absence.
* Attend meetings to represent QC and contribute in line with NBI business objectives as delegated.


**Quality management, including continuous improvement**


* Up\-hold quality standards and ensure cGMP/GLP is followed in the lab at all times.
* Ensure operational compliance by management of non\-compliance through review of root cause analysis and implementation of required corrective action within agreed timeframes.
* Continuously review existing SOP’s within the required timeframe, as required.
* Ensure appropriate maintenance of records and archiving of documents for easy retrieval.
* Identify opportunities for improvement in QC lab operations and analytical method performance, by considering audit findings, CAPAs, international best practice etc.
* Attend meetings and training sessions as required, to remain informed of current field related developments and to promote knowledge sharing

QC Specialist

Accountable for operation of own work area or as a member of a team, as well as for quality, standards and outputs within defined work routines and policies.
   

  

**Job Purpose**
 To ensure maximum stakeholder and customer satisfaction is achieved by managing orders, lead times and delivery windows
   

  

 Key Accountabilities and Outputs
   

  

 Enhanced customer service
   

  

* Master Data and inputs into Load plan aligned to Customers DSP (Distribution Service
* Package)
* Continuous communication with SD Planning to ensure calibration of master data to meet
* customers changing needs
* Feedback on all customer comments, queries and suggestions provided to the responsible
* party with the intent to improve service levels
* Accountable for new customer take\-on process in\-trade including customer induction
* Order capture via customer calls (telesales) to support Telesales ambition and free up


 Sales representative time for more value add activities
   

  

 Load plan execution
   

  

* Maintain good customer relations by delivering on promise consistently
* Day to day management of customers related delivery queries or complaints


 Delivery productivity
   

  

* Explore and quantify opportunities to convert Customers to less expensive delivery modes
* Existing delivery modes optimised
* Master Data verified for accuracy


 Adherence to Food Safety Requirements
   

  

* Commitment to The Beverage Company’s Food Safety policy and its objectives
* Ability to understand and implement all food safety requirements
* Adherence to and the enforcement of Food Safety Policies, SOPs and PRPs
* Compliance with PPE requirements including jewellery policy
* Compliance with personal hygiene requirements in accordance with the organisations code of practice
* Active engagement in all training including competency testing
* Regular practice of hand washing and sanitising
* Prevention of cross\-contamination of products – no allergens allowed in the manufacturing facility
* Responsible for raising any food safety risk to the relevant personnel such as the Team Leader or Food Safety personnel


 Reporting of any illness or communicable disease before the commencement of shift
   

  

* Compliance with all legal, regulatory and customer requirements
* Enforce GMPs and conduct themselves in a manner conducive with food safety practices
* Maintain high standards of housekeeping and hygiene of equipment, facilities and work environment
* Informed and vigilant on food defense and food fraud risks
* Promote, encourage and continuously grow the organisations food safety culture
* Maintain zero compromise on product quality and safety
* Collaborate with internal food safety team to realise the organisations goals of retaining GFSI certification and continuous improvement


 Stakeholder engagement
   

  

* Maintain open communication channels with Sales team and SD Planning
* Support social systems
* Support Administrators that work across functions


**Qualifications And Experience**
* Bachelors Degree (3 years) / NQF level 7 (Essential)
* Upto 2 years experience (Operational Execution) FMCG, Customer Service
* MS Excel; MS Word; SAP; E Mail; MS PowerPoint


 Key Qualities
   

  

 Communication
   

  

* Routine communication in connection with instructions, requests or normal work tasks


 Problem Solving
   

  

* Proactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to superiors, providing information required to solve problems.


 Relationships Maintained
   

  

* Others outside of own work area but inside the organisation


 Formulates a “big picture” understanding of the near\-term impact of decisions (including the time and resources required to implement decision)
   

  

* Evaluates the longer term business impact of decisions
* Takes initiative when making decisions


 Planning and Organising
   

  

* Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
* Able to prioritise activities and resources, ensuring that results are achieved effectively.
* Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.


 Verbal Communication
   

  

* Able to communicate verbally in a logical manner.
* Takes the intended audience into account when communicating verbal information.
* Makes use of appropriate business language in verbal communication.
* Includes all relevant information in verbal arguments.
* Demonstrates proficiency of language in verbal communication.
* Interprets complex information to expresses own viewpoint in verbal communication.
* Concludes verbal arguments by making reference to relevant facts


 Analytical Thinking
   

  

* Able to take a complex task and breaking it down into manageable parts in a logical, detailed way.
* Thinks of multiple explanations or alternatives to a problem
* Able to identify the information needed to solve a problem effectively
* Performs tasks accurately and thoroughly, making adjustments to ensure needs are met
* Considers business priorities when making decisions or analysing the costs and benefits of various alternative solutions.


 Continuous Improvement
   

  

* Increases performance expectations when success has been achieved
* Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc.
* Finds ways to fast\-adapt improvement ideas to work processes
* Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Customer Service Administrator

**Job Title:** Administrator: Claims  

  

**Company:** Europcar Car Rental  

  

**Location:** King Shaka International Airport  

  

**Reporting Manager:** Rene Andersson  

  

**Position overall objective:**  

The purpose of the position is to ensure accurate investigating of claim\-related queries, provision of feedback to stakeholders and processing of credit notes in order to support achievement of customer service and performance standards.

**Minimum Experience**
======================

* 2 years car rental and/or claims administrator experience

**Minimum Qualification**
=========================

* NQF level 4 (Matric or equivalent)

**Preferred Qualification**
===========================

* NQF level 5

**Minimum Requirements**
========================

* Computer literate with an intermediate level of comfort with Excel and Outlook.
* A valid, unendorsed drivers’ license.

**Job Outputs:**
================

* Receive and resolve all claim\-related queries/credit requests.
* Resolving complaints from internal and external sources, including Social Media, Hello Peter and Twitter to ensure that the brand reputation is protected.
* Managing the Claims Query Inbox and ensuring that queries are investigated and resolved within 24–72 hours.
* Identifying patterns and trends with customer\-related queries and implementing necessary corrective measures.
* Compiling claim documentation, preparing credit requests and refunds for clients.
* Processing all credit notes on Impress (Claims, Salvages, Third Parties).

**Competencies:**
=================

* Excellent communication skills
* Strong administrative skills
* Negotiation skills
* The ability to explain and communicate company procedures in a calm, professional manner.
* Scrupulous attention to detail to ensure claim queries are resolved correctly and timeously.
* Able to work under pressure.
* Able to manage time
* Emotional control when dealing with customers, superiors, colleagues and other stakeholders.
* Logic and sound judgment
* Able to work independently and provide timely feedback to stakeholders.

**Personal Attributes:**
========================

* Committed
* Professional
* Resilient
* Must be a quick learner
* A team player
* Willing to put in extra time if required.

REF18999 Claims Administrator | Europcar | King Shaka International Airport

Warehouse Manager

To provide comprehensive people administration, coordination, reporting, budget management, and employee experience support to the People team. The role is responsible for coordinating HR processes, managing budgets and invoices, supporting payroll administration, coordinating learning and development initiatives, and ensuring effective communication and engagement across the division.


  
* **Qualifications: Education  

  

Diploma or Degree in Human Resources Management, Industrial Psychology, Business Administration, or a related field.  

  

Experience  

  

2\-4 years' experience in an HR Coordinator, HR Administrator, HR Officer, or related role.  

Experience in HR administration and payroll processes.  

Experience managing budgets, invoices, and expense reconciliation.  

Experience coordinating learning and development activities.  

  

Experience compiling HR reports and analysing people data.  

  

 Mr Price Group Limited is an equal opportunity employer and is committed to Employment Equity.**

  
Responsibilities: 1\. Budget Management and Financial Administration  

  

Assist the People Director in preparing and managing the annual HR budget based on historical expenditure and business requirements.  

Monitor and track HR expenditure against approved budgets.  

Process invoices on DAX and ensure timely submission to Finance for payment.  

Maintain accurate records of all HR\-related expenses and invoices.  

Conduct monthly budget reconciliations and investigate variances.  

Manage and reconcile monthly petty cash expenditure relating to HR activities.  

Monitor training budgets and track compliance training expenditure.  

Liaise with HR Business Partners and Regional People Coordinators regarding training budget utilisation and compliance concerns.  

Administer learnership budgets, including monitoring travel\-related costs.  

Approve travel arrangements and associated costs in line with the company Travel Policy.  

  

 2\. HR Administration, Communication and Coordination  

  

Coordinate and communicate employee milestones and recognition initiatives, including birthdays, service anniversaries, and long\-service awards.  

Respond to and resolve general HR\-related queries from employees and managers.  

Coordinate learning and development activities with the Academy, including: Training bookings, training logistics, vendor payments, invoice processing, training record maintenance.  

Coordinate and support employee engagement and culture initiatives, including Team building events, farewells \& employee recognition activities  

Arrange venues, catering, logistics, and communications for divisional events.  

Communicate bursary and study loan opportunities to support Centre and operational employees.  

Coordinate onboarding and transfer processes.  

Ensure Health \& Safety Representatives are appointed, trained, and compliant with legislative requirements.  

  

3\. Payroll Administration and Employee Records  

  

Partner with the Senior HR Business Partner to ensure accurate and timely submission of payroll\-related documentation.  

Process and coordinate employee movement documentation, including new appointments, transfers, promotions, reporting line changes, maternity, terminations etc.  

Maintain accurate employee records and organisational structures.  

Update organisational charts and employee movement trackers.  

  

Notify payroll of long\-service award payments and other employee\-related adjustments.  

  

4\. Reporting and Analytics  

  

Generate monthly and ad hoc people reports for the People Manager and business stakeholders.  

  

Support the preparation of board packs and leadership reports through the provision of accurate people analytics.  

  

5\. People Team Support  

  

Assist with the preparation of presentations, reports, and meeting materials.  

Coordinate meetings, workshops, and team activities as required.  

Support special HR projects and initiatives.  
* Undertake ad hoc HR administrative responsibilities as required.

People Coordinator Mr Price Apparel

Our client is seeking a Temporary Sales Administrator to join their team in Mobeni. Sales orders Receiving orders from the reps/Agents Preparing and sorting of the orders to have the pricing vetted Communicate and queries or discrepancy to the Rep/Agents Processing of the orders onto the accounting system Checking the accuracy of the captured orders Filing of captured orders Continuously updating the order system and removing any old orders Reporting Prepare all sales reports as required by the…

Sales Administrator-Mobeni

The purpose of the Fleet Administrator role is to support the effective management and administration of the Company's vehicle fleet by coordinating fleet-related processes, maintaining accurate records and serving as a key point of contact for fleet queries. T he role is responsible for the administration of vehicle leases, pool vehicles, vehicle disposals, reporting and fleet systems, ensuring that fleet operations are conducted efficiently, compliantly and in alignment with business requirem…

Fleet Administrator

Accountable for operation of own work area or as a member of a team, as well as for quality, standards and outputs within defined work routines and policies. Job Purpose To ensure maximum stakeholder and customer satisfaction is achieved by managing orders, lead times and delivery windows Key Accountabilities and Outputs Enhanced customer service Master Data and inputs into Load plan aligned to Customers DSP (Distribution Service Package) Continuous communication with SD Planning to ensure cali…

CREDITORS CLERK

**Crusade Logistics \| Finance Department**

Crusade Logistics is seeking a **highly organised, accurate and experienced Creditors Clerk** to join our Finance Department.

The successful candidate will be responsible for the **full creditors/accounts payable function**, ensuring that supplier invoices are processed accurately, reconciliations are completed on time, payments are prepared correctly, and all financial records and supporting documentation are maintained in accordance with company procedures.

This is a key role within the Finance Department and requires someone who is **detail\-oriented, deadline\-driven and confident in dealing with both suppliers and internal departments**.

**Position:** Creditors Clerk  
**Department:** Finance  
**Reports To:** Head of Finance  
**Employment Type:** Full\-Time  
**Location:** Pinetown

**KEY RESPONSIBILITIES**

**1\. Purchase Order Management**

* Raise Purchase Orders (POs) from approved internal requisitions.
* Ensure POs contain the correct supplier, description, quantities and values.
* Maintain and update the **Purchase Order Tracker** on a daily basis.
* Follow up with suppliers and internal departments regarding outstanding POs.
* Ensure all POs are receipted and closed within the required company timelines.
* Monitor open POs and ensure that no unauthorised PO remains outstanding for more than 30 days.
* Ensure all supporting documentation and approvals are in place before processing.
* Escalate outstanding or problematic POs to the relevant department or management.

**2\. Invoice Processing \& Capturing**

* Receive and process supplier invoices accurately and timeously.
* Verify invoices against approved Purchase Orders.
* Match invoices to **POs and proof of delivery/service** where applicable.
* Capture supplier invoices accurately onto **Pastel Accounting**.
* Allocate expenses to the correct **General Ledger accounts and cost centres**.
* Check VAT details and ensure invoices comply with statutory requirements.
* Ensure all required supporting documentation and approvals are attached before processing.
* Identify duplicate, incorrect or unauthorised invoices and resolve these before payment.
* Maintain accurate records of all invoices processed.

The role requires a strong focus on **accuracy**, with the job description specifying a target of 100% accurate invoice capturing.

**3\. Supplier Payments**

* Prepare supplier reconciliations for payment.
* Verify supplier payment amounts against supplier statements and supporting documentation.
* Prepare payment schedules for management approval.
* Ensure payments are processed within agreed supplier payment terms.
* Follow up on outstanding invoices that may impact supplier payments.
* Maintain accurate records of payments processed.
* Ensure payment information is accurate before submission for approval.

**4\. Supplier Reconciliations**

* Perform **mid\-month and month\-end supplier reconciliations**.
* Reconcile supplier statements against the company's age analysis.
* Investigate discrepancies between supplier statements and company records.
* Identify outstanding invoices, credits, payments and allocation errors.
* Resolve discrepancies promptly with suppliers and relevant internal departments.
* Ensure supplier accounts remain accurate, complete and up to date.

**5\. Supplier Queries \& Relationship Management**

* Respond professionally and timeously to supplier queries.
* Investigate invoice, payment and account discrepancies.
* Liaise with internal departments to obtain missing documentation or approvals.
* Follow up on outstanding queries until they are fully resolved.
* Aim to resolve outstanding issues within **72 hours where possible**.
* Maintain professional and constructive relationships with suppliers.
* Escalate unresolved or high\-risk queries to management when required.

**6\. Procurement Support**

* Assist with sourcing goods and services when required.
* Obtain supplier quotations in accordance with company procurement procedures.
* Verify supplier pricing and details.
* Ensure required approvals are obtained before purchases are processed.
* Assist with maintaining compliance with company purchasing policies.
* Support cost\-effective purchasing initiatives.

**7\. Financial Compliance \& Controls**

* Ensure all creditors transactions comply with company financial procedures.
* Maintain accurate physical and electronic financial records.
* Ensure invoices and supporting documents are properly filed.
* Assist with internal and external audits.
* Ensure financial records are available and properly maintained for audit purposes.
* Adhere to company policies, financial procedures and statutory requirements.
* Maintain confidentiality when dealing with financial and supplier information.

**8\. General Finance Administration**

* Maintain accurate supplier master records.
* Maintain and verify supplier banking information.
* Assist with month\-end and year\-end financial processes.
* Prepare creditors\-related reports as requested by management.
* Assist the Finance Department with general administrative duties.
* Perform any additional finance\-related duties that are reasonably required by management.

**MINIMUM REQUIREMENTSQualifications**

* **Grade 12 / Matric – Essential**
* A Diploma or Degree in **Accounting, Finance or Financial Management** will be advantageous.
* A **Bookkeeping qualification** will be advantageous.
* Training or certification in **Pastel Accounting** will be advantageous.

**Experience**

* Minimum **2 years' experience in a Creditors / Accounts Payable role**.
* Previous experience with **supplier reconciliations**.
* Experience with **supplier payment processing**.
* Experience using **Pastel Accounting or a similar ERP/accounting system**.
* Previous experience in the **logistics, transport or fuel industry** will be advantageous.

**KNOWLEDGE \& TECHNICAL SKILLS**

The successful candidate should have sound knowledge of:

* Accounts Payable / Creditors processes
* Purchase Order procedures
* Supplier reconciliations
* Supplier statements and age analysis
* VAT legislation and tax invoices
* General Ledger allocations
* Cost centre allocations
* Procurement processes
* Financial controls
* Audit requirements
* Microsoft Excel at an intermediate level
* Pastel Accounting or similar accounting software

**CORE COMPETENCIES**

We are looking for a candidate who demonstrates:

**Accuracy \& Attention to Detail**

Able to process high volumes of financial information accurately while identifying discrepancies and errors.

**Organisation**

Able to manage multiple invoices, suppliers, POs, reconciliations and deadlines simultaneously.

**Numerical Ability**

Strong numerical and analytical skills with the ability to reconcile accounts and investigate differences.

**Problem Solving**

Able to investigate discrepancies and find practical solutions to supplier and invoice queries.

**Communication**

Professional and confident when communicating with suppliers, internal departments and management.

**Time Management**

Able to prioritise workload and consistently meet month\-end, payment and reconciliation deadlines.

**Confidentiality \& Integrity**

Must demonstrate a high level of integrity when handling financial information, supplier banking details and company records.

**Teamwork**

Able to work effectively within the Finance Department and collaborate with other departments across the business.

The role specifically requires competencies across **Accounts Payable Processing, Supplier Reconciliations, Financial Administration, Purchase Order Management, Procurement Administration, Data Capturing Accuracy, Financial Reporting and Accounting Software Proficiency**.

**KEY PERFORMANCE INDICATORS**

The successful candidate will be measured against key performance areas including:

* **100% accurate invoice capturing**
* Supplier reconciliations completed within month\-

Creditors Clerk

The purpose of the Fleet Administrator role is to support the effective management and administration of the Company's vehicle fleet by coordinating fleet\-related processes, maintaining accurate records and serving as a key point of contact for fleet queries.
   

  

 The role is responsible for the administration of vehicle leases, pool vehicles, vehicle disposals, reporting and fleet systems, ensuring that fleet operations are conducted efficiently, compliantly and in alignment with business requirements. The role contributes to the smooth running of fleet services across the organisation through proactive stakeholder engagement and administrative support.

**Fleet Administrator**
=======================


Details
  

Closing Date 2026/08/30
  

Reference Number SHO260824\-3
  

Job Title Fleet Administrator
  

Job Type Full Time
  

Location \- Country South Africa
  

Location \- Province KwaZulu\-Natal
  

Location \- Town or City Durban
  

Job Category Transportation
  

About the role
The purpose of the Fleet Administrator role is to support the effective management and administration of the Company's vehicle fleet by coordinating fleet\-related processes, maintaining accurate records and serving as a key point of contact for fleet queries.



The role is responsible for the administration of vehicle leases, pool vehicles, vehicle disposals, reporting and fleet systems, ensuring that fleet operations are conducted efficiently, compliantly and in alignment with business requirements. The role contributes to the smooth running of fleet services across the organisation through proactive stakeholder engagement and administrative support.

  

  

What you'll do**Communication Liaison:** Serve as a point of contact for internal communication related to fleet, including:


* Handling inquiries regarding vehicle orders
* Fuel card declines
* Maintenance updates


**Pool Vehicle Management:** Manage and issuing pool vehicles by ensuring availability and proper utilization.


**Disposal of Vehicles:** Oversee the disposal process of Shoprite\-owned vehicles, ensuring compliance with company policies and procedures.


**Vehicle Lease Management:** Manage vehicle lease agreements, including renewals, terminations, and related documentation.


**Reporting:** Report monthly to divisions on fleet\-related matters


* Providing accurate and timely information.


**Project Assistance:** Assist with fleet\-related projects, including:


* New system setups
* Training on these systems


**Administrative Support:** Provide general administrative support to the Fleet Admin Manager and other team members as needed.

  

  

What you bring* Grade 12 / Nationa Senior Certificate *(Essential)*
* Minimum of 2 years in an administrative role.*(Essential)*
* Experience in a Car rental environment (*Essential)*
* Ability to work well within a team and communicate effectively.
* Advanced proficiency in MS Excell and PowerPoint. *(Essential)*
* Detail orientated*.(Essential)*
* Strong administrative skills.

  

  

The role is responsible for the administration of vehicle leases, pool vehicles, vehicle disposals, reporting and fleet systems, ensuring that fleet operations are conducted efficiently, compliantly and in alignment with business requirements. The role contributes to the smooth running of fleet services across the organisation through proactive stakeholder engagement and administrative support.

  

Policy
**Our Group is committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation. A place where everyone matters and feels included.**



We are committed to Employment Equity when recruiting internally and externally.



Please take note that by responding to this application and providing your personal information, you confirm your express and informed consent for Shoprite Checkers (Pty) Ltd and all its subsidiaries and affiliates companies to process your personal information for the Company to consider your application for this position. All Personal Information which you provide to the Company will be used and/or retained only for the purposes for which it is collected, whereafter it will be permanently destroyed. Your information is only retained if it is required by law or where you have given consent to us to retain such information for an extended period.



If you don’t hear from us within 14 days, please consider your application unsuccessful. Any personal information collected as part of your application will be destroyed, securely, in accordance with South African legislation.

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share\-and\-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.
   

  

 What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work\-life balance and flexibility through our Hybrid Work Model.
   

  

**Job Description**
**Position Purpose**
 This position will support the Team Lead to drive controls that align to Brambles’ policies for governance relating to purchase orders generated by Supply Chain (SC) stakeholders.
   

  

 The incumbent is responsible for all transactional purchase order generation for the region’s service centres. The incumbent will ensure the efficient and timeous procurement of goods and payments thereof so sound financial and organisational skills are required. Purchase order creation will follow systematic rules to facilitate ‘best practices’ for optimal report outputs.
   

  

 The individual will promote and drive behavioral change to ensure processes are followed as per audit requirements. The individual will take the lead in identifying training needs, recommending or assigning training sessions and providing practical on\-the\-job SME training.
   

  

 The role works closely with the SC business, the Procure to Pay (P2P) team and the Business Process Outsourcer (BPO) \[Genpact] to ensure Service Centres receive goods and services efficiently and vendors are paid timeously through the Payable process. The incumbent will assist in handling exceptions and troubleshooting escalations from the BPO. They will primarily support Operations through strong working relationships with Finance, Procurement, vendors and the BPO team.
   

  

 The incumbent should demonstrate leadership, strong administrative and analytical skills as the POs across several company codes, in numerous commodity groups, GLs and cost centres must be accurate for optimal management decision\-making and for the business statutory and financial reporting.
   

  

**Key Accountabilities**
 Transactional Purchase Order Processing
   

  

* Accountable for completing purchase orders timeously and accurately.
* Contract Purchase Orders.
* Automated Plant Expenses (APE) and Rate Cards, and facilitate the timeous submission of
* relevant schedules to third party service providers
* Maintain oversight of all tasks relating to general and Capex purchase orders for the region.
* Validate GL and cost centre selections and ensure all other PO details including quantity,
* price and tax type verifications.
* Resolve GRNI queries before aged items are cleared by collaborating with Ops,
* Vendors, Genpact, Finance teams.
* Run reports (Open Orders) to check goods receipts are done and new purchase orders for
* contracts are issued timeously and coach PO creators on resolution practices.
* Ensure query discrepancies have been completed.
* Assist vendors with Coupa Supplier Enablement (CSP). For specific vendors only \- check invoices and forward for timeous.
* Run reports for Pending Action, Goods Receipted\-No Invoice (GRNI) and distribute for resolution. Follow up accordingly.
* Analyse, troubleshoot and resolve queries relating to Invoices / Purchase Orders both internally and with suppliers.
* Liaise with Procurement team regarding identified need for goods or services for the sourcing thereof. Follow up on PAFs (Procurement Assistance Forms) raised by Operations.
* Implement effective controls to minimise Coupa queries.
* Ensure all Purchase Orders are processed in accordance with Bramble’s country specific local compliance and legal/regulatory requirements.
* Provide support and information for internal and external audits.
* Compile and submit regular reporting as required by stakeholders.
* Review of monthly service centre costs to prepare accruals.
* Query resolution of relevant service centre costs and provide support for tracking costs e.g. reports for PPE registers, forklift and Plant maintenance cost trackers.
* Preparation of monthly Journal requests.
* Accountable for overseeing advance payments and ad hoc payment date changes.
* Implement best practice and eliminate non\-value\-added tasks through continuous improvement.
* Support and participate in regional and global projects as per Coupa and SAP requirements.
* Vendor onboarding – ensure all associated documents are provided by Vendors for compliance checks.


**Assets**
- Check that the necessary pack of documents is complete before forwarding to Head Office for raising CAPEX orders and confirming validity of information for accurate Asset Shell cost tracking and Asset Register entries.

- Support asset capitalisation requirements.

- Action document flow of general assets for Operations Department, i.e. asset transfer and asset disposal.

- Responsible for ensuring Operational Assets are accurately tagged.

 Responsible for ensuring Inventory Lists (for LVAs \< R4,000\) updated regularly and dated.
   

  

**Company Vehicles**
* Oversight of the administration of company vehicles for the region
* Manage pool car bookings.


**General Administration**
* General administration of Waged Employee files – including all confidential information i.e.contracts, engagement forms, leave forms, workmen’s compensation, scanning, etc.
* Ensure there is an accurate and up\-to\-date filing system – physical and electronic
* Liaise with Plant staff regarding handover and control of purchases to third parties.
* Produce weekly reports for management.
* Ensure SOPs, Source Documents and Working Instructions are up to date.
* Encourage use of Power Bi and BW reports and conduct training sessions with Operations Teams.
* Compile appropriate training material, carry out training for new employees and provide refresher training; carry out assessments and maintain a training register.
* Project support for all regions.
* Travel to allocated Service Centres, if necessary, to support on cost and administrative controls.


**Oversight of Plant Clerk Activities**
* Maintain visibility and oversight of all Purchase Orders raised by Plant personnel to ensure standards are aligned.


**Key Requirements**
* Tertiary qualification or Matric with 5\-8 years administrative experience
* Experience in stock control and system processes in a highly pressured environment
* 3 years SAP and/or COUPA experience.


**Skills And Knowledge**
* Microsoft Office incl Teams, SAP, BW, Coupa, FDE/ESP \[COLT], COLT Azure, Visio, PowerPoint, Lucid, Power BI
* Ability to simplify processes.
* Personal – Team player, accurate, reliable, proactive, self\-starter, work under pressure, ability to deal with numerous activities simultaneously, numerical, good communication skills, patience, eye for detail, and action orientated.


**Remote Type**
 Not Remote
   

  

**Skills To Succeed In The Role**
 Adaptability, Empathy, Experimentation, Taking Ownership, Teamwork, Understand Customers
   

  

**We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, sta

Cost Controller - Operations Administration

We are searching for an individual with excellent administrative and customer service skills to join our branch administration team at the Umhlanga Insurance Office.



You will be working for a company that is over 100 years old with strong values. In return for your services, you will be paid a competitive remuneration package. You will be working for an organization that values employee development and rewards excellent performance.



Your responsibilities will include:

  

* Reception
* Typing
* Record keeping
* Operating switchboard
* Client services
* Data input and scanning of documents
* General office duties
* Handling petty cash

  

* Grade 12
* 1\-2 years relevant office administration experience will be a definite advantage
* Computer skills (Ms Word, Excel)

Branch Administration Clerk (Temp): Umhlanga life

Sohluma Trading \& Projects Is A Facilities Management Company \& Building Maintanance. We are looking for an Experienced, Presentable and Professional Individual in Facilities Management Industrial, Commercial \& Domestic ( Insurance, Banking, Retail \& Industrial)

Key responsibilities

* Prepare, submit and follow up on client quotations.
* Prepare and issue invoices, statements and supporting documentation.
* Follow up outstanding quotations and invoices.
* Maintain accurate client and project records.
* Identify new work opportunities from existing clients.
* Research and identify new clients, tenders, RFQs and maintenance opportunities.
* Communicate with procurement, facilities, property and maintenance departments.
* Build and maintain professional client relationships.
* Assist with vendor registrations and supplier onboarding.
* Compile company profiles, capability statements and quotation documentation.
* Monitor opportunities and maintain a quotation/opportunity pipeline.
* Coordinate with operations teams to obtain technical information and pricing for quotations.
* Ensure quotations and invoices are accurate and submitted on time.

Minimum requirements

* 3–5 years’ relevant administration / sales administration experience.
* Previous experience working with Facilities Management, Property Management, Insurance, Banking/Financial Services or Retail environments.
* Proven experience preparing quotations and invoices.
* Experience in business development, client relationship management or sales support.
* Good understanding of facilities management services and maintenance\-related work.
* Symbility experience will be an advantage, particularly insurance\-related estimating/claims work.
* Excellent computer literacy, including Microsoft Word, Excel and Outlook.
* Strong written and verbal communication skills.
* Good numerical and administrative skills.
* Ability to work independently and meet deadlines.
* Valid driver’s licence.

Job Type: Temp to perm

Pay: R4 000,00 \- R6 000,00 per month

Ability to commute/relocate:

* Durban, KwaZulu\-Natal: Reliably commute or planning to relocate before starting work (Required)

Office Administrator, Sales, Business Sourcing, Customer Service

**Purpose of the Role**


To ensure the accurate, timely reconciliation and processing of supplier accounts, invoices, and payments while maintaining compliance with financial procedures and quality management system requirements.


?

**Responsibilities**

**Creditors Reconciliation \& Ledger Balancing**

* Perform monthly reconciliations of supplier statements to general ledger accounts
* Identify, investigate, and resolve account discrepancies
* Maintain reconciliation files in an auditable format

**Invoice \& Documentation Processing**

* Capture supplier invoices, debit notes, and credit notes on Syspro
* Ensure correct VAT treatment and GL allocations
* Monitor deadlines to support accurate and timely month\-end close
* Maintain document integrity in line with ISO 9001 standards

**Payment Processing \& Controls**

* Prepare and process EFT payments weekly/monthly
* Verify supplier banking details prior to payment release
* Ensure payments are supported by valid documentation (invoices, PODs, approvals)

**Supplier Query Resolution**

* Resolve supplier queries relating to payments and missing documentation
* Follow up on outstanding PODs and statements
* Maintain professional communication with suppliers

**Reporting \& Analysis**

* Compile creditor reports and payment schedules for the Financial Manager
* Conduct monthly transport cost analysis and reconciliations
* Identify and report anomalies in supplier accounts or transport charges

**Compliance \& Audit Support**

* Maintain structured filing systems for financial records
* Ensure compliance with ISO 9001:2015, internal controls, and finance policies
* Assist during internal and external audits

**Ad Hoc Support**

* Perform other finance\-related duties as required
* Provide administrative support to finance and warehouse teams when needed

  

**Qualifications \& Experience**

* Matric (Grade 12\) with Mathematics and/or Accounting
* National Diploma or Certificate in Accounting / Finance (advantageous)
* Minimum of 2?3 years? experience in a Creditors or Accounts Payable role
* Syspro experience is essential
* Manufacturing or FMCG environment experience will be advantageous

 **Knowledge \& Competencies**

* Strong knowledge of accounts payable processes and reconciliations
* High attention to detail and numerical accuracy
* Strong organisational and time management skills
* Excellent communication and interpersonal skills
* Ability to work under pressure and meet deadlines
* High level of integrity and confidentiality

Creditors Clerk (Fixed Term Contract)

**Immediate Start \| Permanent \| R10,000 – R12,000 p/m**

We’re looking for a **sharp, detail\-driven administrator** who knows their way around Excel and understands the fast pace of a retail environment.

This is a great opportunity for someone who enjoys working with numbers, spotting discrepancies and keeping information accurate and organised — while staying calm when the pressure is on.

**What You’ll Be Doing**

* Collect and consolidate weekly stock information from retail stores
* Review reports and ensure data is accurate, complete and submitted on time
* Build and prepare weekly stock and audit reports
* Follow up with stores on missing information and discrepancies
* Identify stock variances, irregularities and trends
* Capture and reconcile physical stocktake information
* Assist with stock audits and risk\-related administration
* Maintain accurate and confidential records
* Provide administrative support to finance and audit functions

**What We’re Looking For**

**Non\-negotiable:**

* **Advanced Excel** — formulas, Pivot Tables and VLOOKUP
* Previous **retail/store experience**
* Strong attention to detail and accuracy
* Resilient and able to remain calm under pressure
* Strong organisational and problem\-solving abilities
* Excellent communication skills
* Grade 12

A relevant tertiary qualification will be an advantage.

**Why This Role?**

You’ll join a growing retail environment where your work directly supports **stock accuracy, risk management, auditing and operational compliance**.

The company offers a range of benefits including **training and career development, flexible shift options, staff discounts, wellness initiatives, performance incentives and a collaborative workplace culture.**

**Location:** Durban  
**Salary:** R10,000 – R12,000 per month, depending on experience  
**Start:** Immediate  
**Type:** Permanent

**If you’re an Excel pro with retail experience and ready to make an immediate impact, we’d love to hear from you!**

Pay: R10 000,00 \- R12 000,00 per month

Application Question(s):

* advanced Excel skills, including a strong working knowledge of formulas, pivot tables and VLOOKUP?
* Background in retail/stores?

Work Location: In person

Stock Reporting & Risk Administrator | Durban

Accountable for operation of own work area or as a member of a team, as well as for quality, standards and outputs within defined work routines and policies.
  
Job Purpose
  
To ensure maximum stakeholder and customer satisfaction is achieved by managing orders, lead times and delivery windows
  
Key Accountabilities and Outputs
  
Enhanced customer service
  
Master Data and inputs into Load plan aligned to Customers DSP (Distribution Service
  
Package)
  
Continuous communication with SD Planning to ensure calibration of master data to meet
  
customers changing needs
  
Feedback on all customer comments, queries and suggestions provided to the responsible
  
party with the intent to improve service levels
  
Accountable for new customer take\-on process in\-trade including customer induction
  
Order capture via customer calls (telesales) to support Telesales ambition and free up
  
Sales representative time for more value add activities
  
Load plan execution
  
Maintain good customer relations by delivering on promise consistently
  
Day to day management of customers related delivery queries or complaints
  
Delivery productivity
  
Explore and quantify opportunities to convert Customers to less expensive delivery modes
  
Existing delivery modes optimised
  
Master Data verified for accuracy
  
  

Adherence to Food Safety Requirements
  
Commitment to The Beverage Companys Food Safety policy and its objectives
  
Ability to understand and implement all food safety requirements
  
Adherence to and the enforcement of Food Safety Policies, SOPs and PRPs
  
Compliance with PPE requirements including jewellery policy
  
Compliance with personal hygiene requirements in accordance with the organisations code of practice
  
Active engagement in all training including competency testing
  
Regular practice of hand washing and sanitising
  
Prevention of cross\-contamination of products no allergens allowed in the manufacturing facility
  
Responsible for raising any food safety risk to the relevant personnel such as the Team Leader or Food Safety personnel
  
  

Reporting of any illness or communicable disease before the commencement of shift
  
Compliance with all legal, regulatory and customer requirements
  
Enforce GMPs and conduct themselves in a manner conducive with food safety practices
  
Maintain high standards of housekeeping and hygiene of equipment, facilities and work environment
  
Informed and vigilant on food defense and food fraud risks
  
Promote, encourage and continuously grow the organisations food safety culture
  
Maintain zero compromise on product quality and safety
  
Collaborate with internal food safety team to realise the organisations goals of retaining GFSI certification and continuous improvement
  
Stakeholder engagement
  
Maintain open communication channels with Sales team and SD Planning
  
Support social systems
  
Support Administrators that work across functions
  
  

Qualifications and Experience
  
Bachelors Degree (3 years) / NQF level 7 (Essential)
  
Upto 2 years experience (Operational Execution) FMCG, Customer Service
  
MS Excel; MS Word; SAP; E Mail; MS PowerPoint
  
Key Qualities
  
Communication
  
Routine communication in connection with instructions, requests or normal work tasks
  
Problem Solving
  
Proactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to superiors, providing information required to solve problems.
  
Relationships Maintained
  
Others outside of own work area but inside the organisation
  
  

Formulates a big picture understanding of the near\-term impact of decisions (including the time and resources required to implement decision)
  
Evaluates the longer term business impact of decisions
  
Takes initiative when making decisions
  
Planning and Organising
  
Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
  
Able to prioritise activities and resources, ensuring that results are achieved effectively.
  
Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.
  
Verbal Communication
  
Able to communicate verbally in a logical manner.
  
Takes the intended audience into account when communicating verbal information.
  
Makes use of appropriate business language in verbal communication.
  
Includes all relevant information in verbal arguments.
  
Demonstrates proficiency of language in verbal communication.
  
Interprets complex information to expresses own viewpoint in verbal communication.
  
Concludes verbal arguments by making reference to relevant facts
  
Analytical Thinking
  
Able to take a complex task and breaking it down into manageable parts in a logical, detailed way.
  
Thinks of multiple explanations or alternatives to a problem
  
Able to identify the information needed to solve a problem effectively
  
Performs tasks accurately and thoroughly, making adjustments to ensure needs are met
  
Considers business priorities when making decisions or analysing the costs and benefits of various alternative solutions.
  
Continuous Improvement
  
Increases performance expectations when success has been achieved
  
Seeks out sources of information, including trade associations, best practice companies, customers, peers, subordinates, etc.
  
Finds ways to fast\-adapt improvement ideas to work processes
  
Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Admin Jobs in Durban - Page 8

Vacancies (page 8 of 8)