Browse live admin jobs in Durban, KwaZulu-Natal. Also searched as administrator jobs in Durban. Salaries, top employers and how to apply. Updated regularly.

### **Job Description**

**RCL FOODS** is a deeply rooted South African food manufacturer that produces some of the country’s most\-loved brands, including Yum Yum peanut butter, Nola mayonnaise, Ouma rusks, and Selati sugar, just to name a few. At the heart of our culture and strategy is our Purpose – **WE GROW WHAT MATTERS** – which reflects our belief in collectively doing that little more to create a positive impact that truly matters.



Visit our website: www.rclfoods.com



Our team is on the lookout for a talented **Debtors Clerk** to join the Finance team at our **National Office** in **Durban**. This role would report to the Financial Accountant.



The Debtors Clerk will be responsible for ensuring accurate management of debtor accounts, timely recovery of outstanding amounts, and the availability of up to date financial information.

### **Duties \& Responsibilities**

**Credit Control**


* Receive remittance advices from customers and allocate appropriately.
* Clear all allocated cash in the General Ledger.
* Run statements on SAP prior to agreed monthly deadlines and distribute to customers.
* Assist with reconciliation of Inter\-branch / Inter\-company accounts and following up of queries/reconciling items.


**Customer Administration**


* Maintain compliance to credit limits for each customer and highlight possible non\-conformance to the responsible supervisor before they exceed defined limits.
* Liaise with customers to inform them of the balances once statements have been distributed, to ensure interim payment is made or to assist with application/documents for increases in credit limits were indicated by the credit analysis report.
* Report on all transactions on 60 days plus to the Finance Manager.
* Process ‘stop supply’ instructions on SAP where customer non\-payment payment has occurred, ensuring that all the necessary instructions and authorisations have been received.
* Where possible, liaise with customers to rectify account problems before “stop supply” instructions are implemented.
* Advise customers when the account has been blocked and ensure that all necessary internal departments are aware of the status of the customer/account.


**Intercompany Transactions**


* Assist with inter\-company account reconciliations and confirmations


**Treasury Administration**


* Review monthly loan schedule for balances with intercompany and external parties.
* Completion of inter\-company account reconciliations and confirmations.
* Resolution of the reconciling items on confirmations.
* Allocation of interest to and from intercompany components.
* Process monthly interest journals.
* Process income taxation provision journals.


**Year End Support**


* Consolidation of provision schedule for group submission.
* Assistance with rolling forward group reporting pack and statutory annual financial statement pack.
* Assistance with calculation of IFRS 9 ECL provision.
* Ad hoc administrative tasks


**General Administration**


* Good housekeeping and ad hoc duties including general filing and record maintenance.
* Compile ad hoc spreadsheets and analysis when required.


**Information and Data management**


* Ensure team members accurately and regularly capture data onto SAP to enable access to reliable data and reporting for trend analysis and decision making.


**Teamwork and Self\-Management**


* Take ownership and accountability for tasks and activities and demonstrate effective self\-management in terms of planning and prioritising, and self\-development.
* Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
* Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
* Support and drive the business core values.
* Manage colleagues and client’s expectations and communicate appropriately.
* Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
* Champion training and development of self and others through utilising available training opportunities.
* Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

### **Minimum Requirements**

* Matric
* Degree in Finance or Accounting is preferred
* Minimum of 2 years of experience in a similar role
* Experience in working on SAP as an ERP System

Debtors Clerk

IT System Administrator/ Software Developer PURPOSE The above vacancy is available for suitably qualified individuals to support the department to meet its objectives so as to contribute positively to the overall company objectives. QUALIFICATION & OTHER REQUIREMENTS Accredited qualification in Information Technology, Computer Science or a related field. Microsoft Certifications will be an added advantage. Minimum 2 years' experience in Systems Administration. Minimum 2 years' experience workin…

IT System Administrator / Software Developer - Prospecton

PROPERTY OFFICE ADMINISTRATORSoukop Property Group International – Westville

We are looking for a **professional, organised and energetic Property Office Administrator** to join our Westville branch.

Key Responsibilities

* General office and administrative duties.
* Support the Branch Manager and property practitioners.
* Manage property listings, documentation and client records.
* Assist with sales and rental administration.
* Maintain accurate filing and CRM systems.
* Assist with marketing, property portals and social media.
* Manage enquiries, calls, emails and client communication.
* Coordinate office meetings, appointments and general branch requirements.

Requirements

* Previous administration experience, preferably in **real estate**.
* Excellent communication and organisational skills.
* Computer literate and highly proficient in **Microsoft Office**.
* Proficient in **social media and digital marketing**.
* Experience with **Property24, Private Property (P24\), CTRL, TPN, RentBook and Fusion**.
* Strong attention to detail and ability to work under pressure.
* Professional, confident and well\-presented.
* Must be proactive and able to work independently.

**If you are passionate about property, highly organised and enjoy working in a fast\-paced environment, we would love to hear from you.**

Pay: R4 224,87 \- R15 591,98 per month

Work Location: In person

Real Estate Office Administrator

Our reputable shipping container rental and sales client is seeking a highly organised, proactive and reliable Sales & Administration Coordinator to join their team on a six-month fixed-term contract , with the potential for permanent employment based on performance. The business operates a fleet of storage, office and refrigerated shipping containers, which it leases and sells to a broad range of commercial clients. Purpose of the Role The successful candidate will provide hands-on sales, cust…

Sales & Administration Coordinator - Shipping Container Rental and Sales - Remote / Work from Home - Durban, South Africa Market Related

Industry > Hospitality & retail.Remote admin position with continuous training.> This position is for someone who has an interest in numbers (or accounting) wants to learn new skills & grow within a fast growing company. This position would be best suited to an ambitious individual looking for a career rather than a person simply wanting to be rewarded for doing repeditive admin tasks.

Remote Admin Position

Introduction P & I Marine Surveyors and Consultants has a vacancy for a Storeways & Crew Matters Administrator based in Cape Town. Duties & Responsibilities ➢ Receive and action instructions from the P&I Club, vessel agents, owners or charterers on crew and stowaway matters, and open and maintain the case file from start to finish. ➢ Coordinate care and treatment for sick crew members, including arranging ambulances, hospitals and other health facilities with local authorities and service provi…

Stoways and Crew Matters Administrator

Household Textiles and Manufaturing company based in Mobeni, Durban is seeking suitable candidates for Administrator role. Core Responsibilities Team Leadership: Lead, motivate, and mentor employees to achieve performance goals and reach their full potential. Workflow Management: Assign tasks, coordinate resources, and create work schedules to meet operational deadlines and minimize downtime. Performance Monitoring: Evaluate team output, conduct performance reviews, and provide constructive, on…

Administrator

**POSITION STATEMENT**



The Data Capturer supports the FTTB Maintenance team by accurately capturing, updating and maintaining operational information on approved systems and trackers. The role ensures that job, fault, technician, customer and supporting\-document records are complete, current and available for reporting, billing, audit and operational decision\-making.

  


**KEY RESPONSIBILITIES**


* Capture new maintenance jobs, faults, service requests and work\-order information accurately and timeously.
* Update job progress, technician feedback, appointment details, site information and closure notes on relevant systems and trackers.
* Verify information received from technicians, coordinators and other stakeholders before capturing it, and follow up on missing or unclear details.
* Upload and correctly file supporting documents such as job cards, photographs, customer confirmations, quotations and completion records.
* Maintain accurate customer, circuit, site and asset information while preventing duplicate or incomplete records.
* Assist with preparing daily, weekly and monthly FTTB Maintenance reports, including open jobs, ageing, completed work and outstanding documentation.
* Track outstanding information and escalate overdue, incorrect or incomplete submissions to the relevant coordinator or manager.
* Support job closure and billing readiness by checking that required information and documents have been captured.
* Maintain confidentiality and comply with company data\-protection, document\-control and record\-retention requirements.
* Provide general administrative support to the FTTB Maintenance team and assist with reasonable duties related to the role.  


**KPI**
* Accuracy of captured information and low number of data errors or duplicate records.
* Information captured and updated within agreed turnaround times.
* Completeness of job records and supporting documentation before closure.
* Timely follow\-up and escalation of missing or outstanding information.
* Quality and punctuality of operational reports and trackers.
* Compliance with filing, confidentiality and data\-protection requirements.

  

**BEHAVIOURAL COMPETENCIES**


* High attention to detail and accuracy.
* Good planning, organising and time\-management skills.
* Ability to work under pressure and manage repetitive, high\-volume tasks.
* Clear written and verbal communication.
* Accountability, reliability and a strong sense of urgency.
* Problem\-solving and willingness to follow up on discrepancies.
* Teamwork, professionalism and respect for confidential information.

  


**QUALIFICATIONS \& EXPERIENCE**


* Grade 12 / Matric is required.
* A certificate or diploma in administration, data capturing, information management or a related field is advantageous.
* At least 1\-2 years' experience in data capturing or administration; telecommunications or maintenance experience is advantageous.
* Computer literacy, with working knowledge of Microsoft Excel, Word, Outlook and electronic record systems.
* Good typing speed and proven ability to capture information accurately.
* Basic understanding of work orders, job cards, fault management and FTTB operations is advantageous.
* Good command of written and spoken English.

Data Capturer (FTTB)

**COMMERCIAL ASSISTANT**
------------------------

**Main Accountabilities**
-------------------------


Provide the best commercial and digital support to the customer portfolio:

* Serve as first and direct point of contact for Customers and ensure timely communication on product specifications (product changes, legal aspects, PBMs ...). Follow\-up on customer satisfaction, facilitate response to customer questionnaires.
* Assist customers in accessing and navigating the customer portal to ensure a smooth and user\-friendly digital experience.. Encourage the use of the customer portals and the e\-Lab (where applicable). Generate best\-in\-class customer engagement through optimal usage of CRM and other IT systems. Maintain complete and accurate customer data in all IT systems.
* Provide support to the external Sales team. Challenge pricing \& margin development on new orders. Raise and discuss price issues with Sales Managers. Communicate pricelist updates to customers and handle customer price claims.
* Process/create sample requests in CRM, liaise with Customers and/or Sales Manager for improved qualification of the sample request (application, project, …).. Detect and share opportunities with Sales Managers to develop commercial relationships.
* Assist Sales Administrators with blockers in MetaMaze and/or help with issues on open orders. Contribute to collecting overdues and handle credit limits together with Credit Control.
* Follow up on the customers’ purchasing behavior, collect forecasts and assist Planners on demand modelling.
* Destocking actions: Identify slow\-moving products within customer portfolio (as flagged by the Planner), coordinate with Sales Manager on spot price offers, ensure offer is sent to Customer and follow up on its status, provide regular updates to Business Manager.
* Master the relevant CRM and ERP functionalities to operate efficiently and provide best\-in\-class service to Customers.


Ensure conformance \& contribute to sustainability:

* Ensure compliance with all QA and SHE requirements, procedures and working instructions in order to maintain high service standards and quality of Data Management.
* Review non\-conformances on a daily basis, in collaboration with the Sales Administrators, Supply Chain Administrators, Sales Managers and SHEQ team. Provide feedback to Stakeholders to allow closing of non\-conformances in CRM.
* Translate the Group’s Sustainability Strategy into concrete job\-related actions.


Contribute to continuous process optimization and excellent teamwork:

* Provide regular feedback to business process owners and Key Users to enable operational excellence, efficiency and effectiveness.
* Develop expertise in processes and work instructions related to own scope and support development of best practices.
* Act as back\-up within the Commercial Assistant team as required.

**KPIs**
--------

* Customer satisfaction (surveys).
* Automatch in MetaMaze / Internal non\-conformances

**Experience, Skills \& Education**
-----------------------------------

* Proven experience in commercial development and customer service, understanding market dynamics and requirements.
* Entrepreneurial and dynamic mindset and technical affinity and interest.
* Strong relationship building and negotiation skills.
* Strong communication skills, local language and good knowledge of English.
* Self\-motivated, team\-player, passionate about achieving goals/targets, high service level standards.
* Excellent organisational skills and self\-starter, advanced user of various IT tools \& CRM.
* Ability to adapt to new \& changing requirements and a flexible approach to working with pressure.

Commercial Assistant

The Creditors Clerk will be responsible for managing the full creditors function, ensuring that supplier accounts, invoices and payments are processed accurately and timeously.
   

  

 Duties \& Responsibilities
   

  

* Manage the full creditors function from invoice processing through to payment preparation.
* Process supplier invoices accurately and ensure all supplier information is complete and up to date.
* Prepare and submit supplier payments in accordance with company procedures and approved payment schedules.
* Ensure the correct allocation of supplier payments.
* Follow up on outstanding invoices and resolve any discrepancies timeously.
* Reconcile supplier accounts against supplier statements.
* Ensure supplier accounts are paid within agreed credit terms.
* Prepare and distribute accurate supplier age analysis reports on a weekly basis.
* Maintain strong working relationships with suppliers and promptly resolve account\-related queries.
* Ensure all creditor transactions are processed accurately and in line with company policies and procedures.


**Requirements**
* Matric / Grade 12\.
* Minimum of 3 years’ experience in a Creditors Clerk or similar finance role.
* Minimum of 3 years’ experience working on Sage 200 Evolution.
* Sound understanding of the full creditors and finance function.
* Previous experience within the FMCG, Fast Food or Retail sector will be advantageous.
* Proficient in MS Office, particularly Microsoft Excel.
* A hands\-on approach with a strong focus on accuracy and attention to detail.

Creditors Clerk - Pipeline

Job Purpose

To provide effective administrative and transactional support to the sales and finance functions by accurately capturing data, preparing client quotations, processing sales and purchasing documentation, allocating payments, assisting with claims, and performing general office administration. The role requires strong attention to detail, accuracy, and the ability to work efficiently in a fast\-paced environment.

Key Responsibilities1\. Data Capturing \& Client Quotations

* Accurately capture customer and sales\-related information on the relevant systems.
* Assist with preparing and processing client quotations.
* Ensure quotations are accurate, complete, and issued within required timeframes.
* Maintain accurate records of quotations and related documentation.
* Follow up on outstanding information where required.

2\. Payment Allocations

* Assist with allocating customer payments to the correct accounts and invoices.
* Ensure payment allocations are accurate and processed timeously.
* Investigate and resolve unidentified or incorrectly allocated payments.
* Maintain supporting documentation for payment allocations.

3\. Sales Orders \& Invoicing

* Create and process sales orders accurately.
* Generate customer invoices in accordance with approved sales orders.
* Verify pricing, quantities, customer details, and other relevant information before invoicing.
* Assist with resolving invoicing discrepancies and queries.
* Maintain proper records of sales documentation.

4\. Requisitions, Purchase Orders \& GRNs

* Create and process purchase requisitions and purchase orders.
* Ensure purchase orders are supported by the required approvals.
* Capture and process Goods Received Notes (GRNs).
* Verify documentation against orders and deliveries.
* Assist with resolving discrepancies between purchase orders, deliveries, and invoices.

5\. Claims Administration

* Assist with investigating, processing, and resolving customer and/or supplier claims.
* Ensure all claims are supported by the required documentation.
* Follow up on outstanding claims and maintain accurate records.
* Liaise with relevant internal departments to resolve claims efficiently.

6\. Petty Cash

* Process authorised petty cash payments.
* Maintain accurate petty cash records and supporting documentation.
* Perform regular petty cash reconciliations.
* Ensure petty cash transactions comply with company procedures and controls.
* Report discrepancies to the relevant supervisor or manager.

7\. General Office Administration

* Provide general administrative and clerical support to the department.
* Maintain organised electronic and physical filing systems.
* Answer and direct telephone calls and respond to routine enquiries.
* Assist with preparing reports, correspondence, and other administrative documents.
* Perform any other reasonable administrative duties as required.

Minimum Requirements

* Grade 12 / Matric.
* Relevant qualification in **Business Administration, Finance, Accounting, Sales Administration, or a related field** would be advantageous.
* Previous administrative, sales administration, finance administration, or similar experience.
* Computer literacy, particularly **Microsoft Excel and Microsoft Office**.
* Strong numerical and data\-capturing skills.
* Good written and verbal communication skills.

Advantageous

* **Previous SYSPRO knowledge and experience.**
* Experience with sales orders, invoicing, purchase orders, GRNs, and payment allocations.
* Experience in an accounting, manufacturing, distribution, or sales environment.

Work Location: In person

Office Administrator

Home› Current Vacancies› Insurance ›Property Insurance Administrator
   

  

 Property Insurance Administrator
   

  

 Established Independent Short\-Term Insurance Brokerage
   

  

* Umhlanga Ridge, Durban
* Permanent
* Insurance
* Intermediate
* Ref ACG\-WA\-007


 Position Property Insurance Administrator
   

  

 Company Established Independent Short\-Term Insurance Brokerage
   

  

 Location Umhlanga Ridge, Durban, KwaZulu\-Natal
   

  

 Region KwaZulu\-Natal
   

  

 Employment type Permanent
   

  

 Position level Intermediate
   

  

 Work model Fully office\-based
   

  

 Reporting line Branch Manager
   

  

 Remuneration R23,000 – R25,000 cost to company per month
   

  

 Reference ACG\-WA\-007
   

  

 Date posted 26 August 2026
   

  

 Role overview
   

  

 ACG Growth Partners™ is recruiting on behalf of an established independent short\-term insurance brokerage in Umhlanga Ridge for an experienced Property Insurance Administrator.
   

  

 The successful candidate will join a close\-knit brokerage team servicing a broad range of clients and insurance portfolios. This is an excellent opportunity for an experienced short\-term insurance administrator who enjoys client interaction and policy administration, and who works well in a professional brokerage environment where accuracy, service and turnaround times are critical.
   

  

 The position is fully office\-based and reports directly to the Branch Manager. The client is seeking an early start but is prepared to wait for the right candidate.
   

  

 Key responsibilities
   

  

* Administration and servicing of existing short\-term insurance policies.
* Processing policy amendments and endorsements.
* Managing renewals and related policy documentation.
* Liaising with insurers regarding policy administration and servicing requirements.
* Liaising directly with clients regarding policy matters and service requests.
* Maintaining accurate and complete client and policy records.
* Following up on outstanding documentation and insurer requirements.
* Administration across a combination of property and short\-term insurance portfolios.
* Supporting commercial, residential and sectional\-title related insurance administration where applicable.
* Ensuring client instructions are processed accurately and within strict turnaround times.
* Maintaining appropriate FAIS and FICA compliance documentation.
* Providing professional administrative support to the brokerage and its clients.


**Minimum Requirements**
* A minimum of three to five years’ short\-term insurance brokerage experience.
* Practical experience working within a brokerage environment.
* Strong short\-term insurance administration experience.
* Experience dealing directly with both insurers and clients.
* Sound knowledge of policy servicing, renewals and endorsements.
* A good understanding of short\-term insurance processes.
* Strong administration and organisational ability.
* A high level of accuracy and attention to detail.
* Strong written and verbal communication skills.
* The ability to work within strict turnaround times.
* The ability to manage multiple client and administrative requirements simultaneously.
* The ability to work effectively within a small, collaborative team.


**Preferred Qualifications**
 The following are advantageous rather than required:
   

  

* FAIS\-related experience and compliance knowledge.
* Relevant insurance\-specific qualifications.
* RE5, where applicable.
* Other recognised short\-term insurance qualifications.


 Skills and competencies
   

  

* Client focus, with the ability to build professional relationships and provide consistently strong service.
* Confident communication with clients, insurers, colleagues and other stakeholders.
* Accurate documentation processing and high administrative standards.
* Comfort operating within strict turnaround times.
* Collaborative working within a smaller brokerage environment where accountability matters.


 Personal attributes
   

  

 The brokerage is looking for someone experienced and dependable, who understands the practical workings of a short\-term insurance brokerage and can take ownership of day\-to\-day portfolio administration rather than waiting to be directed. In a small team, that ownership is what makes the difference.
   

  

 Why this opportunity
   

  

* A permanent position with an established short\-term insurance brokerage.
* Exposure to a broad range of short\-term insurance portfolios.
* Direct interaction with clients and insurers.
* A small, professional team environment.
* Meaningful responsibility for portfolio administration.
* A stable, fully office\-based position in Umhlanga Ridge.


 Candidate information required
   

  

 A detailed curriculum vitae setting out short\-term insurance brokerage experience, the portfolios and insurers worked with, any insurance qualifications held, and current notice period.
   

  

 Apply for this vacancy
   

  

 Property Insurance Administrator
   

  

* ACG\-WA\-007
* Umhlanga Ridge, Durban, KwaZulu\-Natal Vacancy


 Position
 **Property Insurance Administrator**
 Reference
 **ACG\-WA\-007**
 Location
 **Umhlanga Ridge, Durban, KwaZulu\-Natal**
 Category
 **Insurance and Short\-Term Insurance**
 Your details
   

  

 First name \*
   

  

 Surname \*
   

  

 Mobile number \*
   

  

 Email address \*
   

  

 Residential area \*
   

  

 Province \* Select a province GautengWestern CapeKwaZulu\-NatalEastern CapeFree StateMpumalangaLimpopoNorth WestNorthern CapeRemote / HybridNational
   

  

 Current position
   

  

 Current job title \*
   

  

 Current employer \*
   

  

 Years of relevant experience \*
   

  

 Notice period \*
   

  

 Current remuneration \*
   

  

 Expected remuneration \*
   

  

**Qualifications And Regulatory Status**
 RE5 status Select if relevant Completed In progress Not yet written Not applicable
   

  

 Highest financial\-services qualification \*
   

  

 CFP® status Select if relevant CFP® certified Working toward CFP® Postgraduate Diploma completed Not applicable
   

  

 Right to work in South Africa \* Select an option South African citizen Permanent resident Valid work permit No current right to work
   

  

 Product\-provider exposure
   

  

 Systems exposure
   

  

 Supporting documents
   

  

 CV upload \* PDF or Word, up to 10 MB.
   

  

**Supporting Documents Qualifications, RE5 Certificate, CPD Records.**
 LinkedIn profile
   

  

 Short motivation \*
   

  

 Consent
   

  

 The three confirmations below are required to process your application.
   

  

 Required I have read and accept the Candidate Consent Notice.
   

  

 Required I have read and accept the POPIA Notice.
   

  

 Required I give ACG Growth Partners™ permission to process my personal information for the purposes of this application.
   

  

 Optional, and not needed to apply.
   

  

 Optional I would like ACG Growth Partners™ to contact me about other suitable opportunities. I understand I may withdraw this at any time.
   

  

 By submitting this application, you acknowledge the ACG Candidate Consent Notice and the ACG Legal \& Privacy Notice.
   

  

 Leave this field empty
   

  

 Apply for this role
   

  

 Reference ACG\-WA\-007\. Your application is treated confidentially and reaches an ACG consultant directly.
   

  

 Apply now
   

  

 At a glance
   

  

* CategoryInsurance
* LevelIntermediate
* TypePermanent
* RegionKwaZulu\-Natal
* ReferenceACG\-WA\-007
* Short\-Term Insurance
* Policy Administration


 Job specification
   

  

 View the full specification, formatted and issued by ACG Growth Partners.
   

  

 View job specification
   

  

 Position Property Insurance Administrator
   

  

 Company Established Independent Short\-Term Insurance Brokerage
   

  

 Location Umhlanga Ridge, Durban, KwaZulu\-Natal
   

  

 Region KwaZulu\-Natal
   

  

 Employment

Property Insurance Administrator

Pedros is looking for a
 **Digital Ordering Systems Administrator** 
 to join our Technical Team. This role is responsible for the deployment, administration, maintenance and continuous improvement of our digital ordering platforms, including self\-service kiosks, customer\-facing ordering systems and related integrations.
   

  

 You will play a key role in ensuring our digital ordering ecosystem remains reliable, efficient and optimised, while working closely with internal stakeholders and external technology partners to deliver an exceptional customer experience.
   

  

**Duties \& Responsibilities**
*Deployment \& Configuration*
* Configure, deploy and commission kiosk environments for new store openings, relocations and hardware replacements.
* Ensure kiosk environments are fully operational and store\-ready before launch.
* Perform remote software deployments, firmware upgrades and configuration changes with minimal disruption to business operations.
* Manage menu structures, modifier flows, combo configurations and upsell journeys to ensure accurate and commercially optimised customer ordering experiences.


*Support \& Incident Management*
* Provide first and second\-line support for kiosk, payment, software, hardware, network and integration\-related incidents.
* Investigate, troubleshoot and resolve technical issues within agreed service levels.
* Conduct root cause analysis on recurring issues and implement preventative solutions to improve system reliability and uptime.
* Monitor system performance and proactively identify opportunities for improvement.


*Integrations \& Vendor Management*
* Maintain integrations between kiosks, Micros Simphony POS, Transaction Junction, loyalty platforms and other digital ordering solutions.
* Escalate technical issues to vendors where necessary and manage resolution through to completion.
* Gather business requirements and coordinate system enhancements with vendors and development teams.
* Produce regular reports on system availability, transaction success rates, payment failures and platform usage.


**Requirements**
* Diploma or Degree in Information Technology, Computer Science, Information Systems or a related field.
* 3–5 years' experience supporting kiosk platforms, POS systems or digital ordering technologies.
* Experience administering customer\-facing digital ordering systems within a retail, QSR or hospitality environment.
* Experience with remote device management and software deployment.
* Valid driver's licence and willingness to travel when required.


 Knowledge \& Skills
   

  

* Strong knowledge of kiosk platforms, POS systems and digital ordering technologies.
* Experience working with Micros Simphony POS.
* Experience with payment gateways and middleware solutions such as Transaction Junction is advantageous.
* Strong troubleshooting, diagnostic and root cause analysis skills.
* Experience supporting system integrations and remote device management.
* Excellent stakeholder management and vendor coordination skills.
* Strong analytical, organisational and problem\-solving abilities.
* Proficient in Microsoft Office, particularly Excel.
* Excellent written and verbal communication skills.

Digital Ordering Systems Administrator

**Who we are**


We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high\-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

**Why choose us**


Be part of a forward\-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

**About the role**


This role is a combination of debtors' administration, leasing administration functions, receptionist and support functions as required in centre management environment, including working weekend shift on a Saturday. To establish and maintain effective support services for property management functions, primarily in administering and assisting in reports.

**What you will bring**  

  

**Inherent requirements for the position (non\-negotiable)**

  

* Minimum Grade 12 with Accountancy as subject.
* At least 2 years of experience in a similar role within a commercial property management environment, demonstrating practical expertise in the field.
* Familiarity with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
* Understanding of financial principles and practices related to commission calculations, turnover reports, and invoice processing.
* Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports.

**Additional demonstrable requirements:**  

* Proficient typing abilities for efficient document handling.
* Advanced skills in MS Office, and property contract creation systems, example SAP or MDA.
* Effective communication skills over the phone.
* Strong organizational and administrative capabilities.
* Clear and effective verbal and written communication.

**What you will be doing**  

  

**Clearing Credits:**


Clearing to be done on all credits and payments on a daily basis after confirmation from tenant what has been short paid or via remittance.  

  

**Credit Balances:**

* Refund of deposits and interest after all ad hoc costs are recovered.
* Investigation of all other credit balances and correction or refund thereof.
* Investigation and collection of all amounts \>120 days.

**Reporting:**

  

* Monthly Cash Flow reporting, ensuring that each tenant has a comment and follow up date with reaction.
* Internal and External Audit Report investigations and feedback.
* Quarterly and Annual Book year end reporting.

**Collections:**

  

* Telephonic Collections and Follow up.
* Detailed comments on each case.
* Fax statements and invoices where needed.
* Bank allocation and journals to correct payments. Reconciliations where disputes exist and fax information through to tenants.
* Final demand letters .
* Recommendation to summons.
* Update data (Addresses and contact details) and Data Integrity.
* Follow up of unpaid cheque and debit orders and letters to clients.
* Interpretation and suggestion of down payments and follow up in writing..
* Interest on arrear rental – control.
* Recommendation of summons of tenants more
* than 2 months outstanding
* Follow up of all outstanding matters .
* Communication to Client Manager and tenant admin on disputes after investigating of the original lease agreement and account

**Lease Administration:**  

New Deals: Oversee contract creation, coordinate with brokers and the FIC Department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.


Renewals: Initiate and manage lease renewal processes, liaise with tenants, conduct credit vetting, prepare KYC risk ratings, and handle deposits and additional FICA documents.

* **Tenant Administration:** Update tenant data on MDA, manage cover letters and tenant files, track and load monthly turnover figures, handle tenant queries, and prepare various lease\-related documents and reports.
* **Data Integrity:** Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents. Maintain document tracking, process adjustments, and manage tenant vacating procedures.
* **Tenant and Public Liaison:** Coordinate with meter reading companies, address tenant account and invoice queries, validate and process broker invoices, and respond to audit queries. Handle bank guarantees and ensure timely payments.
* **Internal Liaison:** Communicate with internal staff on tenant issues, facilitate key handovers and pre\-reinstatement inspections, and assist with space management and municipal bill processing.


In this role, you will be integral to maintaining efficient lease administration, ensuring data accuracy, and fostering strong tenant and internal relationships.  

  

*JHI is committed to* ***striving for diversity and equitable representation*** *in our workforce. Preference* ***may thus*** *be given to suitably qualified candidates* ***as identified in our employment equity plan.******Persons with disabilities are encouraged to apply.***

Property Administrator

INVOICING CLERK
  
Supply Chain
  
An invoicing clerk is responsible for accurately preparing, processing, and managing invoices, ensuring timely and correct billing for goods or services. They maintain financial records, reconcile discrepancies, and often support accounts payable or receivable functions. This role requires strong attention to detail, organizational skills, and the ability to work with accounting systems and software.
  
Job Purpose
  
To ensure invoices and orders correspond to facilitate receipt of incoming monies.
  
Key Accountabilities and Outputs
  
  

**Data Entry:**  

Data capture of orders on a daily basis
  
Inputting invoice information into accounting systems, ensuring accuracy and completeness of records.
  
  

**Invoice Generation:**  

Creating and issuing invoices to customers or clients based on sales orders, contracts, or service agreements.
  
  

**Reconciliation:**  

Comparing invoices with purchase orders, delivery notes, and other relevant documents to verify accuracy.
  
  

**Payment Processing:**  

Assisting with the processing of payments, including recording and reconciling payments received.
  
  

**Record Keeping:**  

Maintaining organized and accurate records of all invoices, payments, and related documents.
  
General administrative functions, such as filing, copying, etc
  
  

**Discrepancy Resolution:**  

Investigating and resolving any discrepancies or issues related to invoices or payments.
  
  

**Communication:**  

Communicating with internal teams (sales, customer service) and external parties (customers, vendors) regarding billing and payment matters.
  
  

**Reporting:**  

Generating reports on invoices, payments, and outstanding balances as needed.
  
  

**General:**  

Assisting with the preparation of financial statements.
  
  

Supporting the audit process.
  
Contributing to process improvements within the accounts department.
  
Order taking
  
Qualifications and Experience
  
  

Grade 12 with Accounting
  
  

Minimum 3\-years work experience
  
  

Experience with accounts payable, accounts receivable, or general accounting procedures required
  
  

Experience in Logistics essential
  
  

Experience in FMCG advantageous
  
Key Qualities
  
**Attention to Detail:** Essential for ensuring accuracy in invoice processing and record\-keeping.
  
**Organizational Skills:** Ability to manage a high volume of invoices and maintain organized records.
  
**Computer Skills:** Proficiency in using accounting software, spreadsheets, and other relevant software.
  
**Mathematical Skills:** Ability to perform calculations and understand basic accounting principles.
  
**Problem\-Solving Skills:** Ability to identify and resolve discrepancies and issues related to invoices.
  
**Time Management:** Ability to prioritize tasks and meet deadlines.
  
Behavioural Competencies
  
Accountability
  
  

**Accomplishes assigned tasks and goals:** takes necessary actions to keep progress against objectives on track.
  
  

Takes full responsibility for own actions and outcomes, including mistakes.
  
  

Always acts in the companys best interest, regardless of whether it is difficult or unpopular.
  
  

Self motivated and outcome driver
  
  

**Communication Skills:**  

Effective communication skills for interacting

Invoice Clerk

### **About Us**

**As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk andcomplexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people** – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE\-PAGER** to find out more about who we are in a nutshell.


**Join Tsebo – a leader in integrated facilities solutions.** We are are looking for a dedicated **Finance Administrator** to join our dynamic team. The successful candidate will be responsible for supporting the day\-to\-day financial operations of the business.


**What we value:** Integrity, accountability, teamwork, and a commitment to excellence. At Tsebo, we support growth and development while delivering quality service to our clients.

### **Duties \& Responsibilities**

**Financial Administration**


* Process supplier invoices, credit notes, and other financial transactions accurately and timeously.
* Maintain accurate financial records and supporting documentation.
* Assist with accounts payable and accounts receivable functions.
* Prepare and process payments in accordance with company procedures.
* Monitor outstanding debtor and creditor accounts and follow up where necessary.
* Ensure all financial transactions are captured correctly and allocated to the appropriate accounts.

#### **Reconciliations**


* Perform monthly bank reconciliations.
* Reconcile supplier statements and resolve discrepancies.
* Reconcile customer accounts and investigate variances.
* Assist with balance sheet reconciliations and month\-end schedules.

#### **Microsoft Dynamics 365 (D365\) Administration**


* Capture and maintain financial data within Microsoft Dynamics 365 (D365\).
* Generate financial and operational reports from D365\.
* Assist with maintaining data integrity and accuracy within the system.

#### **Reporting and Compliance**


* Assist with monthly, quarterly, and annual financial reporting requirements.
* Prepare supporting schedules and documentation for audits.
* Ensure compliance with company financial policies, procedures, and internal controls.
* Assist with budget tracking and expenditure monitoring.

#### **General Administration**


* Maintain organized electronic and manual filing systems for finance records.
* Prepare spreadsheets, reports, and financial correspondence as required.
* Liaise with internal departments, suppliers, and customers regarding finance\-related matters.
* Provide administrative support to the Finance Manager and broader finance team.
* Perform ad hoc finance and administrative duties as required.

### **Skills and Competencies**

* Proficiency in Microsoft Office Suite, particularly Excel. Exposure to or working knowledge of Microsoft Dynamics 365 (D365\).
* Strong understanding of accounting principles and financial administration processes.
* Excellent numerical aptitude and analytical skills.
* Strong attention to detail and a high level of accuracy.
* Ability to perform reconciliations and investigate discrepancies.
* Effective planning, organizing, and time\-management skills.
* Strong problem\-solving and decision\-making abilities.
* Ability to manage multiple tasks and meet deadlines in a fast\-paced environment.
* Excellent verbal and written communication skills.
* Strong interpersonal skills with the ability to build effective working relationships.
* Ability to handle confidential and sensitive information with discretion.
* Self\-motivated with the ability to work independently and as part of a team.
* High level of integrity, accountability, and professionalism.
* Adaptable and willing to learn new systems and processes. Customer\-focused approach with strong service orientation.

### **Qualifications**

* Grade 12 (Matric).
* Diploma or Certificate in Accounting, Finance, Bookkeeping, or a related field.
* Minimum of 2 years' experience in a finance administration or bookkeeping role.
* Exposure to or knowledge of Microsoft Dynamics 365 (D365\)

Finance Administrator - KZN Region

We are seeking a reliable and organized Store Administrator to oversee the day\-to\-day operations of our retail store. The ideal candidate will be responsible for maintaining store records, managing inventory, handling customer inquiries, and coordinating with store staff to ensure smooth operation. The Store Administrator will also be responsible for creating and maintaining a clean and organized store environment.  

  

**Key Responsibilities:**  

* Maintain accurate records of store inventory, sales, and expenses
* Monitor and manage inventory levels to ensure adequate stock is available
* Handle customer inquiries and complaints in a prompt and professional manner
* Ensure compliance with company policies and procedures
* Perform routine store maintenance tasks, such as cleaning and organizing shelves
* Assist with the implementation of store promotions and marketing initiatives

  

**Minimum Requirements:**  

* Matric or Equivalent
* Previous experience in a retail environment
* Strong organizational and time management skills
* Excellent communication and customer service skills
* Proficient in Microsoft Office applications
* Ability to work independently and as part of a team
* Attention to detail and ability to multitask
* Familiarity with inventory management software is advantageous

**Behavioural Requirements:**

* Honesty in dealing with cash and finances.
* Building \& maintaining relationships
* Innovation \& change management
* Thinking adaptability
* Taking ownership
* Problem solving
* Trustworthy and honest
* Time management
* Exceptional customer service

Store Administrator - Cape Union Mart - Pavilion Mall

### **Job Advert Summary**


Feltex is seeking a detail\-oriented and proactive **Financial Administrator** to support the Finance Department. The successful candidate will be responsible for managing the aftermarket debtors book, supporting the creditors function through purchase order, invoice and GRV matching, maintaining accurate filing systems,

### **Minimum Requirements**

* Grade 12 school leaving certificate.
* Diploma in Finance.
* 2 years’ experience in an automotive environment.

### **Duties \& Responsibilities**

**Internal Control:**


* Comply with Internal Controls


**General Ledger:**


* Submit information for relevant accruals


**Audits and Year\-End Processes:**  

  

Prepare ledger balances and an initial trial balance including all reconciliations, Balance Sheet Accounts and supporting documentation


**Cash Management :**  

* Prepare cash forecasts

**Cashbook:**  

* Checking all prepared cheque requisitions for payment
* Process all the issued cheques on the system (creating a journal)
* Process all import stock payments for payment of Goods In Transit (where advance payment is required)

**Forex:**  

* Revalue foreign creditors and bank accounts
* Conduct Foreign Payment administration

**Statutory Returns:**  

* Process Statutory payments on e\-Filing
* Maintain and update the Bond/Rebate store register

**Creditors:**  

* Prepare Credit Applications
* Reconcile Creditors balance to Creditors Statements and resolve queries
* Prepare and submit Creditors payments
* Maintain Creditors Master Files
* Forward remittance advice to Suppliers

Financial Administrator

**VACANCY: HUMAN RESOURCES ADMINISTRATOR**

**Location:** TREE Head Office, Durban  
**Reports to:** HR Manager/Functional reporting to Project Manager  
**Contract:** Fixed\-term (1st of October\-30th of June 2027\)  
**Working Hours:** 40 hours per week, Monday–Friday (08:00–16:00\). Working hours may vary according to project requirements. Where employees are required to work outside of normal working hours, **Time Off in Lieu (TOIL)** will be provided in accordance with TREE’s policy.

**About the Role**

TREE is looking for an organised, detail\-oriented and proactive HR Administrator to join our team. The successful candidate will provide HR administrative and operational support across the organisation, with the majority of the role focused on HR administration for the Kuyakhanya Project and its Community Playgroup Facilitators (CPFs).

**Minimum Requirements**

· Degree in Human Resources Management/ Industrial Psychology

· 2–3 years' experience in HR administration.

· Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint

· Valid driver’s license and willingness to travel to project sites.

· Proficiency in English and isiZulu

**Key Responsibilities**

**1\.Kuyakhanya HR Administration**

· Coordinate CPF vetting and maintain CPF personnel records.

· Prepare and maintain CPF Service Level Agreements (SLAs).

· Administer CPF HR inductions, onboarding and exits.

· Verify CPF personal and banking information.

· Review and verify CPF timesheets submitted through Kobo to ensure accuracy, completeness and validity.

· Identify and resolve timesheet discrepancies before stipend processing.

· Prepare and verify monthly CPF stipend schedules.

· Conduct cross\-checks of stipend information across Kuyakhanya districts.

· Provide HR administrative support to Project Coordinators and Project Manager.

**2\.TREE HR Administration**

· Provide administrative support to the HR Manager across HR functions.

· Maintain employee files, HR databases and HR records.

· Support recruitment, onboarding and employee exits.

· Assist with payroll administration, leave records, UIF and employee benefits.

· Support performance management and employee relations administration.

· Assist with HR compliance, Employment Equity and BBBEE administration.

· Support Workplace Forum, employee wellness and Health \& Safety administration.

· Assist with HR reports, statistics and HR projects.

**How to Apply**

Interested candidates should submit a comprehensive CV and all required supporting documentation to: **christina@tree\-ecd.co.za**

**Closing Date:** 11th of September 2026

**Important Application Requirements**

Please ensure that your application includes:

* Your reason(s) for leaving your current or previous employer(s).
* Your current and expected salary.
* A copy of your valid driver’s licence.
* All relevant supporting documents, including:
* ID document
* Qualifications and certificates
* Academic records, where applicable
* Matric certificate
* Reference letters, if available.

**Important Notice**

This position is based at **TREE Head Office in Durban** and requires regular travel to project sites. **Your CV must clearly reflect your current residential location. Failure to submit the required supporting documentation may result in your application not being considered.**

Pay: R10 000,00 per month

Application Question(s):

* Are you proficient in MS Office (Word, Excel, Powerpoint)

Education:

* Bachelors (Required)

Experience:

* Human resources: 2 years (Required)

Language:

* isiZulu (Required)

License/Certification:

* Driver's License (Required)

Willingness to travel:

* 25% (Required)

Work Location: In person

Human Resources Administrator

**Motivated Accounting Clerks**

· studying towards an Accounting Diploma or Accounting Degree or with a degree in

accounting. Must be residing in the Durban area.

Job Type: Full\-time

Work Location: In person

Accounting Clerk

Key Responsibilities: Banking: Daily Cash recons. Daily Cash Counting. Cash in transit Process: Champion for the business unit. Ordering bags/populating deposit books forms from Bank Manage bank correspondence. Investigate cash shortages. Assisting with cashier queries (e.g. Cash inconsistences or customer accounts) Daily Stock reporting updating schedules. Customer Management Requesting remitiances and Matching on ERP. Customer recons (daily and weekly). Running and submiting customer activity…

Debtors Administrator

KEY REQUIREMENTS TO MEET FOR CONSIDERATION:You will have completed Matric, coupled with 3-5 years' experience in customer service, client coordination or account administration within a warehousing, fulfilment, logistics or promotional marketing environment.Proven experience managing a strategic national customer account, ensuring exceptional service delivery across multiple regions and acting as the primary point of contact for all customer enquiries and fulfilment requirements.You will have s…

National Events and Customer Service Administrator

Purpose The Warehouse Administrator plays a critical role in ensuring smooth and efficient warehouse operations. This role supports the Warehouse Management System (WMS) process, ensuring accurate data entry, tracking of inventory, and system updates. Additionally, the role aids Warehouse Supervisors in various administrative and operational responsibilities, including invoicing and order processing. Key Accountabilities and Outputs Warehouse Management System (WMS) Support: ï‚· Monitor, update…

Warehouse Administrator

The purpose of this role is to provide enterprise\-class, server and storage infrastructure technical support services.


  
* Qualifications: Relevant IT Bachelor’s Degree, Diploma or Complete Microsoft Certifications (MCSE/MCITP)  

  

Storage Certification (Advantage)  

  

A minimum of 5 years in a technical role (design, implementation and maintenance of servers and storage).  

  

Expect knowledge of hardware platforms, converged infrastructure, networking, SAN, NAS and subsystems.  

  

Strong knowledge of enterprise and mid\-range storage, file system, cloud and virtualisation technologies.  

  

Experience in installation, upgrade, patching of server hardware and platform software.  

  

Experience in backup, recovery design, DR implementation, monitoring implementation, troubleshooting, performance tuning and optimization.  

  

Hands\-on experience administering Microsoft Entra ID (Azure AD) including identity governance, conditional access, RBAC and SSO

  
* Responsibilities: Hands\-on management of enterprise\-class server, storage and cloud infrastructure  

  

Configure, upgrade, install and manage server and storage diagnostic, configuration and management tools  

  

Perform capacity management and planning to ensure scalability and availability of the server, storage and cloud environment  

  

Troubleshoot and resolve software, hardware, configuration and operational problems across the enterprise environment  

  

Maintain servers and storage area networks through practical and structured maintenance plans  

  

Manage and report on new implementations, lifecycle management, patch management, optimisation and service improvement initiatives  

  

Administer, manage and troubleshoot Microsoft Entra ID (Azure AD) including identity governance, conditional access, RBAC and SSO configurations  

  

Manage, troubleshoot and optimise Microsoft Intune including device enrolment, compliance policies, configuration profiles and application deployments  

  

Administer and support the Microsoft 365 suite including Exchange Online, SharePoint, Teams, OneDrive and licensing management  

  

Investigate and resolve escalated issues related to Entra ID, Intune and Microsoft 365 services  

  

Work with vendor technical support to facilitate the analysis and resolution of complex technical issues  

  

Participate in the design and engineering of a secure server, storage and modern workplace environment and delivery of IT projects  

  

Lead and mentor junior team members and Systems Administrators in day\-to\-day technical operations  

  

Follow and enforce established change management processes in alignment with ITIL best practices  

  

Ensure systems administration tasks and documentation are kept up to date in compliance with operational standards and governance requirements  

  

Participate in business continuity and disaster recovery infrastructure planning, building and testing  

  

Drive continuous improvement initiatives across infrastructure, endpoint management and operational processes

Admin Jobs in Durban - Page 7

Vacancies (page 7 of 8)