Browse live admin jobs in Pretoria, Gauteng. Salaries, top employers and how to apply. Updated regularly.

Filing documents (physical and digital) Organising records and reports Keeping the office system structured.

Answering phone calls and emails Receiving clients or visitors Passing messages to the right people.

Managing appointments and meetings Organising staff schedules (sometimes) Booking meetings or venues.

Typing invoices, reports, and documents Updating spreadsheets and databases Keeping track of company information.

Processing invoices Recording payments Helping with payroll preparation.

Ordering office supplies Helping managers or supervisors with daily tasks Supporting operations where needed.

Pay: R8 000,00 \- R10 000,00 per month

Ability to commute/relocate:

* Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

* Office admin: 2 years (Preferred)

Location:

* Pretoria, Gauteng (Preferred)

Work Location: In person

Office Administrator

Join Our Team at IIE Rosebank International


The Independent Institute of Education, Rosebank International, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank International has grown to a student population of more than 41,000 students nationwide.


As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you

**Job Purpose:**


To maintain student records; including assessment administration; collection of assessments; keeping of registers and capturing and/or importing of marks.

**Duties \& Responsibilities:**

* Document management (Filing)
* Operating Procedures documentation; including query resolution
* Data capturing (attendance)
* Assist with administrative duties and set up assessment cycles
* Storeroom management and archiving
* Support management and the Academic team to ensure that deadlines are met, and student queries are resolved within agreed time frames
* Support overall Campus activities:
* Registration of students, orientation, open days, Internal and external audits
* Graduation

**Minimum Requirements:**


Qualifications –

* Bachelor’s degree in administration or any related fields


Experience –

* Administrative duties and client services experience
* Experience within an Educational Institution is required.

**Key Competencies:**

* Knowledge and understanding of the South African higher education systems and regulatory framework.
* Ability to manage time effectively.
* Attention to detail.
* Customer service orientated.
* Ability to effectively cope with change.
* Deadline\-orientated and can work well under pressure.
* Be able to work in a team environment.
* Effective communication skills

 **Salary:**


Market related.

 **Enquiries:**


For inquiries, please feel free to contact “P\&C Specialist” at “031 – 301 5212”.

 ***Rosebank International is an equal opportunities employer however*** ***preference will be given to EE and South African candidates.***

ACADEMIC OPERATIONS ADMINISTRATOR

The successful candidate will be responsible for the following key performance areas:


* Perform pension administration accounting duties, including reconciliations, processing contributions received, investment and disinvestment instructions, daily unit pricing, retirement benefit counselling for new members and portfolio switches, in accordance with retirement fund legislation, regulations, rules and relevant policies.
* P erform general administration, including preparing payment instructions, data capturing and record\-keeping, to ensure the smooth running of the division’s operations.
* E ngage with members of the SARB Retirement Fund and other stakeholders, display service orientation in own work and the ability to solicit information as well as convey and explain information clearly.
* Proactively broaden knowledge of pension administration accounting and demonstrate a willingness to make improvements in own work, including methods and practices.
* Evaluate own performance against set criteria and identify and address task\-specific learning needs.
* Perform work independently within established practices, given processes, rules and regulations, ensuring compliance with standards, policies and other guidelines in executing own tasks.

(1701) Pensions Administrator: Accounting - FSD

Role: Wealth Advisor Administrator Category: Investments Location: Pretoria Salary: Market-related Our client, a well-established and prestigious financial services provider, is seeking a motivated and detail-oriented Wealth Advisor Administrator to join their dynamic Financial Advisory team. This graduate-level role is an exceptional springboard for someone looking to build a career in wealth management. In this position, you will work closely with Wealth Advisors and paraplanners, providing c…

Wealth Advisor Administrator

Introduction Our client, based in Pretoria, is looking for a detail-orientated administrator to join their team. Duties & Responsibilities Overall administrative duties Secreterial work Handling the company's database Desired Experience & Qualification Matric Knowledge of CIPC, trusts and SARS would be beneficial. Package & Remuneration R 15 000 - R 18 000 ctc per month (depending on experience)

Office administrator (CIPC experience)

We are seeking an organised and detail-oriented Finance & Administration Clerk to support our finance, operations, and project teams. The successful candidate will be responsible for financial administration, project costing support, stock control, supplier and debtor management, and general office administration. Key Responsibilities: Process supplier invoices, purchase orders, reconciliations, and payment schedules. Assist with accounts payable, accounts receivable, and debtor follow-ups. Mai…

Finance & Administration Clerk

The purpose of this role is to administrate the C\&F business general processes
  

**REQUIRED MINIMUM EDUCATION/TRAINING**


* Grade 12
* Office Management Diploma or Certificate


**REQUIRED MINIMUM WORK EXPERIENCE**


* 2 years goods administration experience in agricultural equipment


**KEY PERFORMANCE AREAS**


* Ensure stock documentation are circulated to sales personnel
* Place stock orders
* Ensure accuracy of wholegoods documentation
* Assist with the maintenance of stock levels
* Follow up on outstanding orders with suppliers
* Assist and resolve queries and prices telephonically
* Identify old stock to be moved or inter\-branch transfer
* Complete and forward the commission report for processing
* Compile outstanding order reports and other sales reports
* Order equipment as per required specifications.
* Control invoices from agencies and arrange payment
* Follow up on payments where necessary
* Identify stock availability concerns and report to management


**TECHNICAL KNOWLEDGE/ COMPETENCIES**


* Computer literacy (MS Office)
* Extensive construction and forestry or agricultural product knowledge
* Excellent verbal and written communication skills


**BEHAVIOURAL COMPETENCIES**


* Accuracy and attention to detail
* Results orientated
* Self\-starter
* Team player
* Integrity
* Planning and organising
* Stress management

  


**Closing Date: 09 July 2026**

  




Please note that correspondence will be limited to shortlisted candidates only. Applicants who have not heard from us within 30 days of the closing date may assume that their applications have been unsuccessful and are hereby thanked for their interest.

  



The filling of this position will be aligned with AFGRI's Employment Equity Policy.

  



Applicants are informed that in order to be considered for any application for employment, we will have to process their personal information. A law, known as the Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner.

  



In order to give effect to this right, we are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under the HR Processing Notice, which can be accessed and viewed on the AFGRI Group website, https://www.agh.co.za/ which HR Processing Notice, we request that you kindly download and read.

Wholegoods Administrator

The successful candidate will be responsible for the following key performance areas:


* Assist with compiling and maintaining mandatory project documentation (e.g. information relating to the project charter, business case, project plan and change request) in order to ensure project compliance with the standards and procedures of the Programme Management Office (PMO).
* Collate and manage project information and reports to ensure that relevant stakeholders (internal and external) are adequately informed of the project status.
* Liaise with various stakeholders (internal and external) throughout the project life cycle in order to maintain effective communication on all matters relating to the project.
* Update and maintain the project schedule, highlighting deviations in order to ensure that project timelines are adhered to, and allowing for planning adjustments.
* Maintain a project repository in order to ensure that project information is accessible to all stakeholders and available for audit purposes.
* Schedule meetings, consolidate information for meetings, maintain and disseminate minutes, and ensure that actions are followed up as per the minutes.
* Record, update and maintain lessons learnt, risks, issues and action logs in order to enable the project manager to manage the project risks.
* Contain and follow up on project activities in the absence of the project manager in order to ensure project continuity.
* Maintain the financial spreadsheet in order to keep track of payments, which includes liaising with vendors and GSMD’s Management Support Unit to ensure the timely payment of invoices.
* Coordinate strategic projects, initiatives and operational programmes in support of the smooth running and delivery of GSMD’s strategic objectives.

(1708) Contractor: Project Administrator - GSMD [ 12 Months FTC]

To coordinate and oversee the end\-to\-end administration of wholegoods equipment transactions, including specification confirmation, pricing, procurement, logistics, and system registration, ensuring accuracy, compliance, and timely delivery.
  

**REQUIRED MINIMUM EDUCATION/TRAINING**

* Grade 12
* Relevant degree / tertiary education in Office Administration management or equivalent
* B.Com degree will be an advantage


**REQUIRED MINIMUM WORK EXPERIENCE**


* 4 years’ administrative and stock control experience within an Agricultural / Construction and Forestry Equipment environment

**KEY PERFORMANCE AREAS**

* Inventory Management: Used and new equipment
* Fleet Management: Rental and Demonstration fleet
* Application of sales program and claims of John Deere program discounts (DRM) Must Include
* Maintain pricing of all equipment based on exchange rates (must include)
* Reporting: Monthly and daily internal reports and John Deere retail sales and warranty reporting
* Procurement management


**TECHNICAL KNOWLEDGE/ COMPETENCIES**

* Computer literacy (MS Office)
* Extensive construction and forestry product knowledge
* Excellent verbal and written communication skills


**BEHAVIOURAL COMPETENCIES**


* Accuracy and attention to detail
* Results orientated
* Self\-starter
* Team player
* Integrity
* Planning and organising
* Stress management

  


**Closing Date: 09 July 2026**

  



Please note that correspondence will be limited to shortlisted candidates only. Applicants who have not heard from us within 30 days of the closing date may assume that their applications have been unsuccessful and are hereby thanked for their interest.

  



The filling of this position will be aligned with AFGRI's Employment Equity Policy.

  



Applicants are informed that in order to be considered for any application for employment, we will have to process their personal information. A law, known as the Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner.

  



In order to give effect to this right, we are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under the HR Processing Notice, which can be accessed and viewed on the AFGRI Group website, https://www.agh.co.za/ which HR Processing Notice, we request that you kindly download and read.

Sales Admin Manager

Job Description FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES DEPARTMENT OF HUMAN RESOURCE MANAGEMENT DEPARTMENTAL ADMINISTRATOR B PEROMNES POST LEVEL 10 (20-HOUR POST) In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy. The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology devel…

Faculty of Economic and Management Sciences: Human Resource Management Department - Departmental Administrator B

Job Details
   

  

**Description**
**$3500 SIGN\-ON BONUS!!!**
**Application Deadline: 07/02/2026**
**Job Summary**
 The Executive Assistant provides high\-level administrative and operational support to the Chief Executive Officer and Executive Leadership Team. This role is responsible for coordinating executive communications, managing complex schedules and meetings, supporting contract administration and compliance activities, and leading key organizational events and initiatives. The Executive Assistant serves as a central point of coordination across departments, providers, and external partners, exercising strong judgment, discretion, confidentiality, and professionalism.
   

  

**Hours**
* Full\-Time
* 8\-hour shifts
* Monday\-Friday


**Essential Functions**
**Executive Support**
* Coordinate meetings on behalf of the Chief Executive Officer
* Plan and execute quarterly Governing Board meetings, including agenda development, document preparation, minutes, logistics, and communications
* Draft and distribute communications on behalf of the Chief Executive Officer in collaboration with the communications contact
* Support physician shareholder relations, including maintaining accurate records, coordinating communications, facilitating meetings, and liaising with legal counsel and leadership
* Assist with administrative compliance activities in partnership with the Facility Compliance Officer, including tracking non\-monetary compensation and managing physician contract attestations
* Prepare agendas, coordinate logistics, and document minutes for Leadership and All Staff meetings, including virtual participation and recordings


**Contract Management**
* Serve as liaison between leadership and legal counsel regarding contract expirations, renewals, and related matters
* Partner with Quality to determine contract requirements for quality metrics and evaluations
* Communicate quality metric expectations for new contracts to leadership
* Coordinate and actively participate in monthly contract call meetings
* Maintain and distribute monthly service contract tracking spreadsheets
* Distribute and track completion of annual contract evaluations
* Process contract terminations, including certified mail notifications and documentation upload to the contract management system


**Event Coordination**
* Plan and support organizational events, including, but not limited to, Annual Medical Staff Meeting, Christmas, Company Picnic, Hospital Week, Halloween, Doctor’s Day, and provider holiday events
* Coordinate event logistics such as venue booking, food and beverage, décor, entertainment, communication coordination, and gifts
* Manage retirement recognition events, including coordination of event, communication, and gift arrangements
* Plan and facilitate monthly employee birthday lunches, including coordinating communications, RSVPs, recognition items, and refreshments
* Coordinate bereavement memory stones in accordance with Human Resources policy


**Administrative**
* Maintain and distribute the monthly telephone directory
* Manage and update provider call schedules and Administrator on Call schedules within calendar and secure messaging platforms
* Coordinate organizational travel, including hotel, flight, and rental car arrangements
* Annually update hotel discounts and publish updates to the organization’s website
* Support mailing activities, including certified mail, special mailings, and daily monitoring of offsite mailboxes with scanning and distribution to appropriate parties
* Serve as primary contact for specialty chief reimbursements and submit to Finance
* Monitor social media messages and inquiries daily in collaboration with the communications contact


 Perform other duties as assigned
   

  

**Knowledge, Skills \& Abilities**
* Quality assurance and accreditation standards
* Discretion and strict confidentiality when managing sensitive records, conversations, and organizational data
* Effective English communication in verbal and written format
* Quality work including attention to detail and accuracy
* Intermediate computer proficiency
* Carry out organization’s customer service standards
* Prioritize tasks effectively through managing workload based on urgency and importance
* Capacity to work independently and as part of a multidisciplinary team
* Continuously learn and improve through staying up to date on job specific trends, policies and new technologies
* Successfully demonstrate organization\-wide performance review competencies


**Qualifications**
* Demonstrates eligibility for employment in the U.S.
* Associate’s degree in administrative assistant, executive office administration, business office technology or related field of study preferred
* Two (2\) years of executive assistant, office administration, paralegal or other related experience required
* Must possess a cell phone that interfaces with the organization’s secure messaging system


**Benefits**
* Comprehensive health, dental, and vision insurance
* Health Savings Account with an employer contribution
* Company paid life insurance
* Free meals
* PTO
* 401(k) retirement plan with 4% company match
* Tuition reimbursement
* Wellness reimbursement


**Equal Employment Opportunity \& Work Force Diversity**
 Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi\-cultural organization.
   

  

 Equal Opportunity Employer
   

  

 This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Executive Assistant

Introduction The U.S. Consulate in Cape Town is seeking eligible and qualified applicants for a position of IT Administrator in the Diplomatic Technology office. Job Overview The Information Technology (IT) Administrator is a member of the Diplomatic Technology / Infrastructure team, and is primarily charged with maintaining the network, radio, and telephone infrastructures, ensuring confidentiality, integrity, and availability. This involves providing Tier 1 and Tier 2 support through multiple…

IT Administrator

Position Overview We are seeking a detail-oriented and organised Legal Administration Assistant to provide administrative support to a legal team. This is a temporary, part-time position requiring availability 3 days per week . The successful candidate will assist with legal administration, compliance requirements, FICA processes, and provide support to lawyers with various operational tasks. Key Responsibilities Provide general administrative support to the legal team and lawyers Assist lawyer…

Legal Administration Assistant

The office of the Chief Financial Officer (OCFO) consists of four units namely Finance, Enterprise Risk and Corporate Ethics, Supply Chain Management (SCM) and Facilities and OHS. The PFMA prescribes that the Board for a public organization must ensure that the public entity has and maintains effective, efficient, and transparent systems of financial, risk management, and internal control. The successful incumbent will report directly to the CFO.
   

  

 The Office of the CFO of the HSRC seeks to appoint a suitably qualified incumbent to fulfill the position of Payroll, Leave, and Benefits Processing Administrator–Office of the CFO. The position will be based in the Pretoria office and is offered on a permanent contract.

Payroll, Leave and Benefits Processing Administrator

**A. Accounts Payable (Creditors) Responsibilities** 

**1\. Supplier Invoice Processing**

* Receive, verify, capture, and process supplier invoices and payment requests.
* Review invoices for accuracy, approvals, supporting documentation, and correct allocation.
* Allocate expenses to the correct:
* Departments
* Partners/Directors
* Matters/files
* Cost centres
* General ledger accounts
* Ensure invoices are processed according to firm policies.

**2\. Legal Supplier \& Service Provider Accounts**

* Manage creditor accounts including:
* Counsel invoices
* Advocate fees
* Expert witness invoices
* Court\-related expenses
* Sheriff fees
* Courier services
* Service providers
* Office suppliers
* Verify supporting documents before payment processing.

**3\. Payment Administration**

* Prepare creditor payment schedules for approval.
* Process approved supplier payments within agreed timelines.
* Maintain accurate payment records and proof of payment documentation.
* Monitor outstanding supplier balances.

**4\. Supplier Reconciliations**

* Perform monthly supplier statement reconciliations.
* Investigate and resolve invoice discrepancies.
* Follow up on missing invoices, credit notes, or incorrect charges.
* Maintain accurate creditor records.

**5\. Compliance \& Financial Controls**

* Ensure compliance with:
* Firm financial policies
* Delegation of authority requirements
* VAT requirements
* Audit procedures
* Prevent duplicate payments and unauthorised transactions.

**B. Accounts Receivable (Debtors) Responsibilities**

**1\. Client Billing \& Invoicing**

* Prepare and issue client invoices accurately and timeously.
* Review attorney billing instructions and supporting documentation.
* Process:
* Professional fees
* Recoverable disbursements
* Consultation fees
* Legal costs
* Settlements and recoveries
* Ensure invoices comply with client agreements and billing requirements.

**2\. Debtors \& Collections Management**

* Monitor outstanding client balances.
* Follow up on overdue accounts professionally.
* Maintain regular communication with clients regarding payments.
* Escalate overdue matters to attorneys, directors, or management.
* Assist with collection strategies to reduce aged debt.

**3\. Client Account Management**

* Maintain accurate client ledger accounts.
* Allocate payments correctly against invoices.
* Investigate unallocated receipts and payment discrepancies.
* Respond to client billing queries.

**4\. Debtors Reconciliations**

* Perform monthly client account reconciliations.
* Review debtor age analysis reports.
* Identify overdue balances and recommend corrective action.
* Assist attorneys with debtor reports on their matters.

**5\. Trust and Client Money Administration (where applicable)**

* Assist with documentation relating to client funds.
* Process authorised transactions in line with firm procedures.
* Maintain supporting records for trust\-related transactions.
* Ensure accurate allocation between business and client accounts (subject to firm controls and applicable legal requirements).

**C. Financial Administration Responsibilities**

* Assist with monthly financial reporting.
* Prepare:
* Debtors age analysis
* Creditors reports
* Outstanding invoice reports
* Payment reports
* Capture financial transactions accurately on accounting systems.
* Maintain electronic and physical financial filing systems.
* Prepare documents for internal and external audits.
* Maintain confidentiality of client and financial information.
* Assist Finance Manager with ad hoc financial projects.

Pay: From R7 000,00 per month

Work Location: In person

Finance Admin Clerk

FIELD: Position Overview The purpose of the position is to ensure that the service area is professionally managed; creating a welcoming experience for both telephonic and walk-in customers. Furthermore, to effectively manage all workshop bookings and relevant administration in order for the aftersales customer experience meet and exceed expectations. FIELD: Specific Role Responsibilities Key Tasks: Professionally meet and greet customers on arrival. Answering calls Scheduling bookings for custo…

Administrator: Bookings - Multifranchise Menlyn

Essential Requirements Location: Philippi, Cape Town Salary: R20 000 - R25,000 CTC per month (depending on experience) Qualifications Diploma or Certificate in Human Resources, Accounting, or Administration Experience 2–5 years' experience in a Human Resources and Accounting Administration role Experience within a manufacturing, operational, or similar environment will be advantageous Systems (Non-Negotiable) Pastel Payroll experience (Essential) Pastel Accounting / Sage Pastel experience (Esse…

Human Resources and Accounting Administration Officer

Weve got a position available for an administrative assistant Company: King Price (Dealerships) Purpose of position: Performing general administrative duties and assisting the dealerships team. Responsibilities: Communicating with dealerships outside of the organisation Performing various administrative duties and managing emails Compiling payment lists and following finance payment processes to meet deadlines Capturing monthly lead data on an Excel sheet Submitting daily stats reports Followin…

Administrative Assistant (Dealerships)

Minimum requirements: Must have completed Grade 12 Must be fully bilingual in both English and Afrikaans - verbal and written and have good telephone etiquette At least 3 - 4 years working experience in a similar environment Must have basic accounting experience (debtors, creditors and invoicing) Must be accurate with numbers and excellent in paying attention to detail Must have strong organizational and planning skills Will be handling reception area and answering telephones Will be logging su…

Recep/Administration

**Recruiter:**
 Dante Personnel
   

  

**Job Ref:**
 PTA025949/HD
   

  

**Date posted:**
 Friday, June 5, 2026
   

  

**Location:**
 Pretoria, South Africa
   

  

**SUMMARY:**
 Receptionist/Administrative Assistant
   

  

 Pretoria East
   

  

 R15 000 Per Month
   

  

 My client in the IT Industry is looking for a eager and hard working individual that can work in a fast\-paced environment
   

  

**POSITION INFO:**
 Minimum requirements: Must have completed Grade 12 Must be fully bilingual in both English and Afrikaans \- verbal and written and have good telephone etiquette At least 3 \- 4 years working experience in a similar environment Must have basic accounting experience (debtors, creditors and invoicing) Must be accurate with numbers and excellent in paying attention to detail Must have strong organizational and planning skills Will be handling reception area and answering telephones Will be logging support requests for customers Do stock management Responsible for Software license renewals and managing repairs and fault finding Prepare and sending out electronic newsletters to customers Consultant: Heidi Diedericks \- Dante Personnel Pretoria Silver Lakes Apply via our website If you do not hear from us within 5 days, please accept that your application was unsuccessful

Primary purpose of the jobReceive and issue local and imported store itemsDeliver finished goods according to customer requirements and company proceduresKey Performance AreasEnsure accurate updating of sap system i.e.InvoicingElectronic WaybillASNBarcoded labelsCHEP paperworkFiling of aboveRecording of StockPerpetual Inventory MonitoringQuality systemsKnowledge requiredKnowledge and understanding of parts used in an automotive manufacturing environment.Knowledge and understanding of warehousin…

Logistics Clerk

Key Responsibilities Facilities Administration & Maintenance Coordination (Facilities Administrator Jobs South Africa) Maintain maintenance trackers, job cards, service schedules, contractor records, and facilities documentation Log, allocate, and follow up on maintenance requests and repairs until completion Coordinate contractor access, supplier appointments, and communication with operational teams Support maintenance administration, filing, record control, and service history tracking Stock…

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