Browse live admin jobs in Polokwane, Limpopo. Also searched as administrator jobs in Polokwane. Salaries, top employers and how to apply. Updated regularly.

**Role Summary**

The Client Relations Officer (CRO) is the first point of contact for clients, members, prospective clients and visitors at Buzworx. This full\-time position combines professional front\-desk management, client relationship management, sales support, office coordination, facilities oversight and comprehensive administrative support.

The role requires an exceptionally organised and digitally capable administrator who can work efficiently across multiple administrative workstreams and assigned projects. The allocation of duties will be guided by operational priorities. The successful candidate must therefore be able to shift seamlessly between client\-facing responsibilities and focused administrative work without compromising accuracy, service quality or deadlines.

The CRO plays a central role in keeping the branch organised, responsive and operationally efficient while providing dependable administrative support where it is most needed.

**Administration and Business Support**

* Provide comprehensive administrative support to management and the broader team.
* Manage multiple administrative workstreams, recurring tasks and assigned projects.
* Prioritise administrative responsibilities according to operational requirements and management instructions.
* Use quieter operational periods productively to complete allocated administrative work.
* Draft, format and review professional emails, letters, reports, presentations, notices and other business documents.
* Capture, process and maintain information accurately across spreadsheets, registers, documents and cloud\-based systems.
* Prepare reports, summaries, schedules and supporting documentation for management.
* Conduct online research, gather information and present findings in a clear and practical format.
* Maintain structured electronic and physical filing systems.
* Track deadlines, outstanding information, approvals and action items through to completion.
* Manage calendars, appointments, meeting arrangements and administrative reminders when required.
* Take meeting notes and prepare clear action lists.
* Review documents and records for completeness, accuracy and consistency.
* Work efficiently across several systems and applications while maintaining a high standard of accuracy.
* Identify administrative or system\-related problems, investigate the cause and implement practical solutions where appropriate.
* Learn and adapt to new software, systems and processes quickly.
* Maintain strict confidentiality when handling client, employee, financial or business information.
* Assist with administrative responsibilities and business\-related projects as allocated by management.

**Computer and Systems Proficiency**

The successful candidate must demonstrate:

* Excellent computer literacy and the ability to work quickly and accurately on digital platforms.
* Strong working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
* Confidence in creating and formatting professional documents, reports, spreadsheets and presentations.
* Strong Microsoft Excel skills, including data capturing, formulas, sorting, filtering and maintaining structured records.
* Efficient email, calendar, electronic filing and document\-management skills.
* Experience working with Microsoft Teams, OneDrive, SharePoint or similar cloud\-based platforms.
* The ability to learn unfamiliar programs and systems with minimal supervision.
* Strong typing, data\-capturing and digital file\-management abilities.
* The ability to troubleshoot routine computer, printer, connectivity and system\-related problems.
* Confidence working across multiple applications and administrative tasks simultaneously.

**Problem\-Solving and Initiative**

* Assess problems calmly and identify practical solutions.
* Resolve routine client, administrative, facilities and system\-related issues independently.
* Investigate discrepancies or incomplete information before escalating the matter.
* Exercise sound judgement and know when management involvement is required.
* Anticipate administrative and operational requirements instead of waiting for repeated instructions.
* Reprioritise work effectively when urgent operational needs arise.
* Follow tasks and problems through to resolution.
* Recommend improvements to systems, processes and administrative workflows.

**Additional Requirements**

* 3\-5 years of experience in a strong administrative, office coordination, reception or client\-facing position.
* Proven ability to manage a substantial and varied administrative workload.
* Advanced proficiency in Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint.
* Excellent computer efficiency, typing accuracy and digital file\-management skills.
* Exceptional organisational, prioritisation and time\-management abilities.
* Strong analytical, numerical and problem\-solving skills.
* High attention to detail and a commitment to administrative accuracy.
* Ability to work independently and complete tasks without continuous supervision.
* Ability to move efficiently between focused administrative work and operational responsibilities.
* Ability to manage interruptions, changing priorities and multiple deadlines.
* Strong written and verbal communication skills.
* A proactive, resourceful and solutions\-focused approach.

**Ideal Candidate**

The ideal candidate is an administrative powerhouse who is highly organised, computer\-efficient and exceptionally resourceful. They must be comfortable managing detailed administrative work independently while remaining ready to respond when client\-facing or operational support is required.

This position is suited to someone who uses their time productively, learns systems quickly, notices what needs attention and finds practical solutions. The successful candidate will take ownership of responsibilities, work accurately without constant supervision and follow every task through to completion.

**Please note:** This is a full\-time, office\-based position. The successful candidate will be required to work from 8:00 am to 5:00 pm, Monday to Friday.

Ability to commute/relocate:

* Polokwane, Limpopo: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

* What makes you an ideal candidate for this position?

Experience:

* Customer service and/or administrative : 3 years (Required)

Work Location: In person

Client Relations Officer

Minimum Requirements: Matric / GCSEs (essential) Minimum 5 years experience in project administration, project coordination, or site administration. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) Knowledge of project management softwares. Roles and Responsibilities: Support project managers in planning, organising, and coordinating project activities from initiation to completion. Track individual tasks and overall project progress to ensure deadlines are met. Maintain and ma…

Project Administrator/ Site Administrator

### **About Us**


We are looking for a Financial Administrator to manage daily financial administration. The role ensures accurate processing of quotes, purchase orders and invoices, supports monthly reporting, and maintains compliance with TFS and client financial policies. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE\-PAGER to find out more about who we are in a nutshell.

### **Duties \& Responsibilities**

* Process and match quotes, POs and invoices on Infor EAM.
* Monitor OPEX \& CAPEX spend and assist with variance reporting.
* Complete and submit monthly invoicing on time.
* Liaise with suppliers and finance teams on payments and reconciliations.
* Prepare monthly financial reports and support budget processes.

### **Skills and Competencies**

* Strong accuracy, organisation and attention to detail.
* Good communication and ability to work under pressure.
* Customer\-focused, professional approach.

### **Qualifications**

* Grade 12 (non\-negotiable) and bookkeeping/accounting certificate.
* 3 years’ finance experience in a similar environment.
* MS Office skills and experience with Infor EAM.

Financial Administrator (6 Months Fixed Term Contract)

Duties and Responsibilities: Administrative Support * Managing incoming and outgoing correspondence (emails, phone calls, memos). * Maintaining filing systems (digital and physical). * Preparing reports, letters, notices, and documentation for management. * Updating store documentation such as price lists, policies, and procedural manuals. * Handling travel arrangements, meeting bookings, and office calendars. Financial & Cash Office Duties * Processing invoices, purchase orders, and supplier s…

Office Administrator Polokwane

IZI South Africa (PTY) LTD, a leading provider of integrated cash management solutions, has a vacancy for a Branch Administrator based at our operations in Polokwane reporting to the Branch and Financial Manager.


We welcome applications from all suitably qualified candidates


About the Role:


Branch Administration in line with company policies and procedures.


Your Key Responsibilities will Include:

* Responsible for all admin functions within the branch
* Building / Office management
* Stationery / Equipment ordering
* Travel / Meeting arrangements
* Petty cash Management
* Follow up on order and delivery of stock,stationery,equipment, etc
* Monthly reports
* Revenue Checks
* Monthly reports
* Reconciliations of general ledger accounts
* Journal entries
* Control / Oversee all creditors,debtors,transport,stock,fixed assests,cash processing,incoming and outgoing mail/ courier services
* assist the branch manager in preparing the monthly management reports.
* General HR functions incuding maintaining branch leave planner and attendance registers
* Keep filling up to date
* Supervison of all administrative staff
* any other duties within reason, and in the interest of the company, required by Management.
* Participate in the design /development/review/implementaation and monitoring of the branch/region/nation safety plans for each year
* participate in safety forums created by company for example safety meetings and safety talks.
* Report all safety incidents to the relevant people.
* Discuss all safety incidents on all levels.
* Follow up on any activities assigned through safety meeting/commitee/representative/ management
* Attend safety education and referesher programmes.
* comply with safety policies and procedures at the workplace.
* Distribute safety information as and when required, waer protective clothing all the time.


Qualification and Experience Requirements:


We are looking for a results\-oriented professional who thrives in a fast\-paced environment, who possesses a keen eye for accuracy and operational efficiency, combined with strong leadership skills that inspire and empower teams to achieve high performance and deliver impactful results.

* Grade 12 (mathematics / accouting subjects recommended)
* Previous working experience within an administrative capacity is essential
* Computer Literacy in MS office packages and SAP required
* Demonstrated experience in the compiling of reports
* Previous cash mangement centre experience would be highly beneficial

Branch Administrator

**HVAC Technician**

**Polokwane, South Africa**

 **Who we are**


We are the market leader in commercial real estate services and investments and provide an integrated suite of high\-quality real estate services to our clients across Africa and the Middle East, including facilities management, advisory \& transaction services, project management.


We support predominantly corporate clients who buy services on a contracted basis all across the Middle East and Africa \- even globally, depending on their portfolio.

**Why choose us**


Imagine more than just the future of work; with CBRE Excellerate, you can create it. As part of our global powerhouse, you'll find a culture that fosters an entrepreneurial mindset, where your best work is not just encouraged but celebrated. Collaborate with talented individuals, harness the support of unparalleled resources, and enjoy the journey as you grow both personally and professionally.

**About the role**


We are looking to appoint a skilled AC Technician to provide air\-conditioning installation, maintenance, and repair services across various client sites. The role involves working on a range of systems, including split units, cassette units, ducted systems, VRV systems, and packaged systems. You will be responsible for ensuring all HVAC systems are installed, maintained, and repaired to the highest standards while adhering to health, safety, and client requirements.


A key aspect of the role is the use of smartphone technology and mobile applications to manage work orders, complete digital job cards, track inspections, and provide accurate reporting to management and clients. This role also requires flexibility to respond to site call\-outs and standby duties as required.

**What you will bring**

* Grade 12 with technical subjects
* HVAC background with a minimum of 2 years’ experience
* Trade\-tested certification is advantageous
* Basic electrical knowledge relevant to HVAC systems
* Experience working on split units, cassette units, ducted systems, VRV systems, and packaged systems
* Valid driver’s license and willingness to travel between sites
* Ability to use a smartphone and mobile applications for reporting, checklists, and work tracking
* Strong problem\-solving skills, fault finding, and troubleshooting ability
* Ability to conduct assessments and provide accurate reports
* Good communication skills to liaise professionally with clients and team members
* High level of reliability, integrity, and attention to detail

*These skills are qualifying criteria for the role but are not limited to the above.*

**What you will be doing**

* Decommissioning old HVAC systems and ensuring safe disposal where required
* Installing, commissioning, and maintaining new HVAC systems
* Performing routine maintenance, fault finding, troubleshooting, and repairs
* Conducting assessments and providing accurate reports on HVAC systems
* Liaising directly with clients to provide updates and technical advice
* Completing daily administrative tasks, including digital job cards, supplier invoices, delivery notes, and reports using mobile technology
* Managing supplier quotations and coordinating work with contractors as needed
* Attending to site call\-outs promptly and managing day\-to\-day maintenance requirements
* Tracking and completing all call\-outs, ad\-hoc repairs, and planned preventative maintenance (PPM) tasks
* Providing constant feedback to the Operations Manager, Administrator, and Clients
* Conducting daily, weekly, and monthly site checks as per agreed Service Level Agreements (SLAs)
* Performing standby duties and responding to emergency call\-outs when required

  

If you are a reliable and detail\-oriented individual with a strong sense of integrity and the ability to work independently, we encourage you to apply for this role.

HVAC Technician - Polokwane

Phetogo Consulting Group is a leading medicolegal consultancy. We bridge the gap between medicine and law, providing expert medical assessments and comprehensive reports for complex legal claims. We pride ourselves on a high\-standard, meticulous environment, and we are looking for a sharp, organized individual to join our front\-line team.

The Role

We are seeking a detail\-oriented Receptionist / Administrative Assistant to manage our front desk and support our daily administrative operations. This isn't just a standard greeting role—you will be handling highly sensitive medical and legal documentation, coordinating with expert medical witnesses, and interacting with clients who may be navigating difficult physical circumstances.

We are specifically looking for candidates from one of two backgrounds:

* **Health Sciences/Medical Graduates:** Broadly trained individuals (e.g., BSc in Medical/Health Sciences, Nursing, Biokinetics, etc.) looking to pivot their medical knowledge into a corporate, legal environment.
* **Legal Assistants/Administrators:** Candidates with experience working in a law firm, specifically handling **Road Accident Fund (RAF)** or **medical negligence** claims.

Key Responsibilities

* **Front\-of\-House:** Greet clients, claimants, and medical experts warmly and professionally.
* **Diary \& Appointment Management:** Coordinate complex scheduling for medical assessments between claimants, attorneys, and medical specialists.
* **Document Control:** Prepare, organize, and securely file sensitive medical records, legal briefs, and expert reports.
* **Communication Hub:** Answer incoming calls, manage email correspondence, and act as a reliable liaison between legal teams and medical experts.
* **Data Capture:** Accurately update and maintain our internal case management system.
* **General Admin:** Handle billing, invoicing, office supplies, and courier coordination for physical files.

Requirements \& Qualifications

* **Educational Background:** A degree or diploma in Medical/Health Sciences OR a recognized legal qualification/certification.
* **Experience:** Experience within a law firm working directly on RAF or medical negligence files is highly advantageous. (We welcome applications from recent health sciences graduates with no prior corporate experience).
* **Skills:**
* Exceptional verbal and written communication skills.
* Absolute discretion and understanding of patient confidentiality (POPIA/HPCSA guidelines).
* Strong command of Microsoft Office (Word, Excel, Outlook).
* High emotional intelligence and patience when dealing with injured or distressed claimants.
* Meticulous attention to detail (spotting errors in medical numbers or case names is crucial).

Work Location: In person

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