Browse live admin jobs in Durban, KwaZulu-Natal. Salaries, top employers and how to apply. Updated regularly.

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next\-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

**What you will do**
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At Volvo Trucks you will contribute to the transformation of our company, the transport industry and society at large.

 **The main purpose of the position** is to be a support function towards New Truck Sales to achieve their sales objectives through a wholly owned and operated sales organization. To ensure that the department is fully compliant in terms of process and procedure within the levels defined by the organisation within given authorisation rules, guidelines, policies, procedures.

  

The role is based at the Volvo Group Southern Africa **Durban** **Riverhorse branch** and will **report directly to the Regional Sales Manager\- East** of Volvo Group Southern Africa, or to the position that the company may appoint.

 **Job Objectives:**

  

* To analyse the sales order forms and facilitate the execution of instructions to ensure that business adheres to the customers' expectations.
* Liaise with the salesmen and the suppliers through sending order number to request suppliers to fit vehicles with relevant extras.
* Coordinate the movement of drivers on site between suppliers, COF, Volvo branches and customers
* Confirm ETA with suppliers to establish when fitment will take place and finally ensuring that vehicles are ready for delivery.
* Ensure alignment and daily communication and tracking with the Service Department to ensure PDI’s are completed on time.
* Daily movement of trucks as required by the schedule
* Authorize re\-fuelling of trucks between deliveries
* To assist in the final invoicing of vehicles to customers on an ad hoc basis to ensure proper information flow.
**Who are you?**
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Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:

 **Qualification \& Job Experience:**

  

* Grade 12 / Matric.
* 2\-year experience in the motor industry.

 **Job Related Skills:**

  

* Planning \& Organisation.
* Project Management.
* Business Acumen.
* Understanding of Truck Market.
* Good Co\-ordination Skills.
* Problem Solving.
* Time Management.
* Attention to Detail.
* Valid code 14 heavy duty truck license.
**Key Competencies**
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* A true team player with strong interpersonal skills – including excellent written and oral communication with the ability to communicate appropriately with all levels of management and colleagues.
* Highly competent with digital \& IT tools, including Office 365 and Volvo Group related systems.
* Flexibility, energy and time management skills with the ability to deal with changing deadlines and priorities.
* Fluent in English, verbal and written communication.
* Fair knowledge of the market and the customers.
* Initiative.

 *Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other checks deemed necessary.*

 **Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply.**

**Application Closing Date: 18 June 2026\.**

  

We value your data privacy and therefore do not accept applications via mail.

 **Who we are and what we believe in**  

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

  

Applying to this job offers you the opportunity to join **Volvo Group**. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

  

At **Volvo Trucks** you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.

Logistics Clerk

**Introduction**
 Alpha is seeking a diligent and detail\-oriented Junior Finance Administrator to join our team.
   

  

**Duties \& Responsibilities**
* Ensure bank statements are accurate, reconciled, and any discrepancies are promptly identified and resolved.
* Manage all financial transactions, including accounts payable, accounts receivable, cashbook entries, and journal postings.
* Handle rent payments, deposits, and other financial matters related to property management with proficiency.
* Utilise property management software and accounting systems effectively.
* Possess experience within the property management or real estate sector.
* Maintain accurate supplier and customer accounts, ensuring credit terms are adhered to.
* Monitor cash expenditure in line with budgetary constraints and available cash flow.
* Ensure compliance with financial regulations, including tax legislation.
* Respond promptly and professionally to email and general enquiries.
* Assist with audit queries as required.
* Liaise effectively with all relevant stakeholders.
* Carry out general administrative and ad hoc tasks to support the team.


**Desired Experience \& Qualifications**
* Availability to work UK hours (05:00\-14:00 or 06:00\-15:00, Monday to Friday).
* Diploma or degree in Accounting, Finance, or a related discipline.
* Demonstrable experience within the property industry.

Junior Finance Administrator

**Your Key Responsibilities**
 As a part of the Payroll Operate team you will work in the Durban Office on payroll compliance services.
   

  

**Skills And Attributes For Success**
**Required skills include:**
* Strong analytical and interpersonal skills
* Good written and verbal communication skills
* Problem\-solving ability and attention to detail
* Strong numerical aptitude and analytical skills
* Good time management and organisational skills
* Ability to prioritise and multi\-task to meet deadlines
* Ability to work in a team
* Highly meticulous and methodical
* Microsoft Excel – Intermediate to advanced (x\-lookups, pivot)
* Ability to leverage AI in daily activities


**Responsibilities:**
* Collate payroll information.
* Process payroll input
* Extract payroll reports and deliverables
* Ad hoc payroll tasks as assigned.


**To qualify for the role, you should have:**
* Matric with bachelor’s pass including Maths or a payroll qualification.
* With at least 3 \-6 years payroll experience inclusive of processing experience.
* Knowledge of PaySpace applications are an advantage.
* Knowledge of South Africa payrolls mandatory.
* Knowledge and experience of Africa payrolls an advantage.


**What We Are Looking For**
 We’re interested in SA citizens,
 **based in Durban** 
 , with a passion for payroll and the drive to take on new responsibilities and projects growing their payroll knowledge and skills.
   

  

 You’ll also have the opportunity to achieve your potential by being given professional development and experiences with clients across geographies. If you’re keen to play a pivotal role within a fast paced and highly focused global payroll operate team, this role is for you.
   

  

 The position will be a hybrid work arrangement between the office and remote working from home.

Payroll Administrator

Manage all administrative functions for a commercial, retail, and industrial property portfolio. Serve as the primary point of contact for tenants: handling queries, maintenance requests, and lease-related correspondence. Coordinate lease administration including renewals, amendments, and new lease documentation. Process and reconcile monthly rental invoices, statements, and arrears follow-ups. Consult with maintenance teams, contractors, and service providers to ensure timely resolution of bui…

Property Administrator

Introduction Retail Admin Team Leader Welcome to the Toys R Us world of awwwesome, where we want your little ones imaginations to run free! Toys R Us and Babies R Us are well established international brands. Commonly referred to as the Worlds Greatest Toy Stores, Toys R Us SA currently boasts 60 physical stores, two of which are located in Namibia, botswana and Zambia, as well as an ALL NEW AWWWESOME online store. The key focus of the group is to ensure that customers, young and old, from chil…

Retail Admin Team Leader (Gateway)

Key Responsibilities Supplier Management Source, evaluate, and manage suppliers for consumables and materials Negotiate pricing, contracts, and payment terms Monitor supplier performance and resolve disputes Ensure supplier compliance with quality and operational standards Identify new suppliers and market opportunities Purchasing & Order Management Process purchase orders according to demand and stock requirements Track orders to ensure timely delivery Manage PO amendments, cancellations, and …

Procurement Administrator

Tender and Bid Administration Compile, prepare, and submit tender and bid documentation within prescribed deadlines. Ensure all tender requirements, schedules, pricing documents, compliance certificates, and supporting documentation are complete and accurate. Maintain tender registers and monitor tender submission and award status. Liaise with internal departments to obtain required information for tender submissions. Sales and Business Development Support Prepare weekly and monthly sales repor…

Divisional Administrator

Receptionist / Administrative Assistant  Sherwood, Durban  Full-Time Position We are seeking a professional and friendly Receptionist to join our team based in Sherwood, Durban. The ideal candidate should be well-presented, organised, affluent in English with a professional confident voice and able to manage front-office responsibilities efficiently while supporting daily administrative operations. Key Responsibilities • Answering and directing incoming phone calls • Welcoming clients and vis…

Admin Reception

Household Textiles and Manufaturing company based in Mobeni, Durban is seeking suitable candidates for Administrator role. Core Responsibilities Team Leadership: Lead, motivate, and mentor employees to achieve performance goals and reach their full potential. Workflow Management: Assign tasks, coordinate resources, and create work schedules to meet operational deadlines and minimize downtime. Performance Monitoring: Evaluate team output, conduct performance reviews, and provide constructive, on…

Administrator

We are seeking a dynamic and detail\-oriented **Finance \& Operations Administrator** to support the financial and administrative functions of a growing startup business. This role requires a hands\-on individual with strong accounting knowledge, excellent organisational skills, and the ability to manage multiple responsibilities across finance, operations, and general administration.



The successful candidate will play a key role in maintaining financial integrity, ensuring compliance with regulatory requirements, and supporting day\-to\-day business operations.



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**Key Responsibilities**

  

Financial \& Accounting Duties

* Perform day\-to\-day bookkeeping, including capturing and maintaining accurate financial records


* Process and reconcile the cashbook on a regular basis


* Prepare and submit SARS returns (VAT, PAYE, and other statutory submissions)


* Manage accounts receivable and payable, including invoicing, collections, and supplier payments


* Assist with monthly and year\-end financial close processes


* Prepare and maintain accurate financial reports and schedules


* Perform intercompany reconciliations and ensure accurate recording of intercompany transactions


* Support budgeting, forecasting, and basic financial analysis where required


* Maintain proper audit trails and supporting documentation



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Procurement \& Operational Support

* Manage procurement processes, including supplier purchase orders, and cost tracking


* Monitor stock or service purchases where applicable


* Ensure cost\-effective purchasing and adherence to company policies


* Liaise with suppliers to resolve discrepancies and maintain strong relationships



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Stakeholder \& Subsidiary Liaison

* Liaise with director and subsidiaries to ensure smooth operational and financial coordination


* Provide finance and operational support to other group companies as directed by the Head of Group Finance


* Collaborate with external stakeholders such as auditors, tax consultants, and service providers



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Administrative \& Office Management

* Provide general office administration support, including filing, record\-keeping, and document management


* Maintain organised financial and operational documentation systems


* Assist with scheduling, correspondence, and internal coordination


* Support compliance with company policies and procedures



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Compliance \& Governance

* Ensure compliance with relevant regulations, including tax and financial reporting standards


* Assist with the preparation of documentation for audits and regulatory reviews


* Maintain confidentiality and integrity of financial information



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**Minimum Requirements**

* Diploma or degree in Accounting, Finance, or a related field


* 3–5 years’ experience in a similar all\-round accounting or finance role


* Strong knowledge of bookkeeping principles and accounting practices


* Experience with SARS submissions and South African tax requirements


* Proficiency in accounting software (e.g., Sage, Xero, QuickBooks, or similar)


* Advanced Microsoft Excel skills



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**Key Competencies**

* Strong attention to detail and accuracy


* Ability to multitask and manage priorities


* Excellent organisational and time management skills


* Strong communication and interpersonal abilities


* Problem\-solving mindset with a proactive approach


* Ability to work independently in a fast\-paced startup environment



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**Personal Attributes**

* Self\-starter with a hands\-on attitude


* Reliable and trustworthy


* Adaptable and willing to take on diverse responsibilities


* Strong sense of accountability and ownership

 **Position Type:**



Full\-time

 **What We Offer:**

  


Competitive salary

  


Comprehensive benefits package

  


Opportunities for growth and advancement

 **Duration:** Permanent Contract of Employment

  

**Closing date for Application:** 31 May 2026

  

**Location:** Office based

  

Should you not have heard from us by 05 June 2026, please consider your application unsuccessful.

  

We look forward to hearing from you!

Finance and Operational Administrator

**Job Title:**

 **Invoicing Clerk/Customer Services**

  

Supra Healthcare KZN (Pty) Ltd is part of the Avacare Health Group. A proudly South African company, Supra Healthcare KZN is a level 1 BBBEE company.

  

Avacare Health is an integrated healthcare group serving the African region and beyond through the distribution and supply of pharmaceuticals, medical consumables, consumer health and medical equipment.

  

Founded in 1996 by anesthesiologist, Dr Vikramkumar Naik, with a vision to make a difference to the people of Africa.

  

Our greatness lies in our commitment to bring affordable healthcare to the people of Africa, and for our products and services to be accessible in every part of Africa and beyond. Operating across 3 continents with presence in 22 countries, our innate passion and commitment to deliver timeously has helped us make our mark in the pharmaceutical and healthcare arena.

  

Achieving success is about having vision and belief that “Yesterday we were good, today we are better and tomorrow we shall be great”.

 **Overview:**  

Responsible for receiving, checking, and processing customer orders, ensuring all details are accurate and compliant before capturing them into the system. The role involves issuing invoices timeously and correctly, maintaining accurate records, and handling customer queries professionally. With a strong focus on accuracy and attention to detail, the Invoicing Clerk plays a key role in ensuring smooth order\-to\-invoice operations and excellent customer service.

  

  

**Purpose of the Job:**
  

  

To handle customer orders accurately from start to finish and provide great customer service. This role answers customer questions about their orders, works with other departments to fix any issues, and makes sure orders are processed and invoiced correctly and on time.

  

  

**Customer Service:**
  

  

Act as the first point of contact for customer queries and complaints. Resolve queries promptly and provide professional communication across phone, email, and other channels. Build and maintain positive customer relationships through reliable support.

  

  

**Administration:**
  

  

File and maintain invoices, orders, and supporting documentation systematically. Keep accurate records to support compliance and audit requirements. Assist in preparing reports on order and invoicing activity as required.

  

  

**Key Responsibilities:**
  

  

Receive and monitor incoming customer orders. Verify orders for accuracy (customer details, quantities, pricing, and totals). Resolve discrepancies before approval and capture verified orders in the system. Generate and issue invoices for approved and dispatched orders. Cross\-check invoices against orders and tender requirements to ensure accuracy. Handle customer queries, complaints, and requests in a professional and timely manner. Collaborate with internal teams to resolve issues and maintain smooth operations. Ensure all documents are filed, updated, and easily accessible. Maintain a customer\-focused approach in all decisions and actions.

  

  

**Desired Experience, Qualifications, and Skills:**

  

  

Grade 12 (relevant tertiary qualification advantageous). Minimum 2 years’ experience in invoicing, order processing, or customer service (healthcare/medical consumables industry advantageous). Proficiency in Sage and Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and high level of accuracy. Ability to learn quickly and adapt to new systems, processes, and product knowledge. Excellent time management and multitasking skills. Proven ability to perform in a fast\-paced, high\-volume environment. Strong problem\-solving and decision\-making abilities. Effective communication and team collaboration skills.  

  

  

  



**Position Type:**



Full\-time

 **What We Offer:**

  


Competitive salary

  


Comprehensive benefits package

  


Opportunities for growth and advancement

 **Duration:** Permanent Contract of Employment

  

**Closing date for Application:** 30 October 2025

  

**Location:** Office based

  

Should you not have heard from us by 31 October 2025, please consider your application unsuccessful.

  

We look forward to hearing from you!

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