Browse live admin jobs in Midrand, Gauteng. Also searched as administrator jobs in Midrand. Salaries, top employers and how to apply. Updated regularly.

Dis-Chem Pharmacies requires a Medical Aid Administrator at our Head Office in Midrand. You will be required to capture high volumes of Medical aid payments and to collect outstanding monies from the Medical Schemes be a support function to the stores and actively assist with claims. Minimum Requirements Essential: Grade 12 / Matric Minimum of 2 years relevant experience Advantageous: Relevant Finance Qualification Job Specification Balance the remittance register. Oversee Direct Deposits after…

Medical Aid Administrator (Fixed-Term Contract) - Midrand

Dis\-Chem Pharmacies’ in Midrand has an opportunity available for a Payroll Team Leader to join the Head Office team. The purpose of the role is to effectively supervise and administrate set payroll functions in accordance to Dis\-Chem\`s business requirements and strategic operations. Maintain employee files and information on the relevant systems and maintain absolute confidentiality thereof. **Minimum Requirements…**


Essential:

* Grade 12 – Matric or Senior Certificate and / or a relevant Accounting Qualification
* 5\+ years of payroll experience, with 2–3 years in a supervisory or managerial role.

**Job Specification...**  

  

Payroll Management:  

* Supervise all the payroll related activities and ensure all policies and procedures related to payroll activities are adhered to.
* Effectively manage all payroll related changes within Dis\-Chem.
* Run Dis\-Chem payroll as per standard operating procedures when the Payroll Manager or Payroll Support Administrator is unable to.
* Assist payroll staff with queries and errors on master data.
* Assist payroll staff with leave errors and corrections thereof.
* Ensure KRONOS overtime corrections are given to Payroll Administrators to process.


Payroll Administration:  

* Adhere to Dis\-Chem payroll policies and standard operating procedures when performing duties.
* Sign off all relevant documentation received from the Recruitment team or Department Managers when loading new employees onto SAP.
* Sign off banking details once loaded.
* Sign off all terminated employees captured on SAP and ensure their salaries are captured according to termination documentation.
* Ensure all job title and department changes are captured when relevant documentation is received, and necessary signatures are present.
* Sign off employee provident fund, medical aid and any other relevant documentation as administrated and captured according to Dis\-Chem standard operating procedures.
* Ensure additional payroll payments, garnishees, loans etc. are made as per standard operating procedures when required.


Reporting:  

* Assist with generating reports for regions and other relevant stakeholders when required.


Communication:  

* Follow up with stores regarding relevant outstanding or incorrect documents that need to be processed.
* Inform management of any discrepancies regarding systems, documentation or hours worked and act accordingly.
* Assist payroll administrators with any payroll queries they might have and if necessary direct the queries to the relevant people and or management.


Problem Solving:  

* Escalate unresolved problems or concerns to the Payroll Manager to facilitate the problem\-solving process.


Banking:  

* If the Payroll Support Administrator is not in, ensure:
	+ If there are payments to be processed, ensure to do daily banking, these payments could be ZEFT extract or manual payments.
	+ Report for all manual payments is updated as per schedule received from Payroll Support Admin.
	+ That cut off times are adhered to, except for emergency payments \- these out of normal time payments must be the exception.
	+ Supporting documentation for payment to be made must be supplied before batches are approved for payment by Payroll Manager.


Team Supervision:  

* Assist the Payroll team daily for them to perform their functions and duties better, more productively and efficiently.
* Be the second in command in the absence of the Group Payroll Manager.
* Ensure the department receives the necessary support to function optimally on a daily basis.
* Assist the Payroll team with any issues and concerns they might have in a professional and productive manner and refer any unresolved or complex matters to the relevant people.
* Adhere to Dis\-Chem policies and procedures regarding staff performance and/ or non\-performance including all other Human Resource functions and duties.

**Competencies...**  

Essential:

  

* Knowledge on payroll policies and procedures.
* Makes timely, informed decisions that consider the facts, goals, constraints, and risks. Identifies, collects, and organises data for analysis and decision\-making.
* Presents a clear vision about what needs to be achieved. Understands and analyse current position and resources required to execute.
* Communicates in a confident and forceful manner to achieve the required goal without being aggressive.
* Builds constructive working relationships characterised by a high level of acceptance, cooperation, and mutual respect.
* Demonstrate an underlying drive to ensure that quality is not compromised. Corrects mistakes and takes action to ensure they do not re\-occur.
* Adapts to changing business needs, conditions, and work responsibilities. Able to effectively deal with change and diverse people.
* Enforces governmental laws, rules, and regulations, and initiates enforcement actions in a way that the public perceives as fair, objective, and reasonable.
* Structures and directs others’ work on projects or programs.
* Microsoft Office (Word, Excel, PowerPoint, and Outlook) SAP payroll.

**Special Conditions of Employment...**

* South African citizen
* MIE, clear criminal and credit
* Driver’s license and/or own reliable transport

**Remuneration and Benefits...**

* Marketed related salary
* Medical aid
* Provident fund
* Staff account

**ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN\`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.**  

  

**Dis\-Chem Pharmacies is an equal opportunity employer. Dis\-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis\-Chem’s Employment Equity \& Transformation Strategy. Dis\-Chem actively supports the recruitment of People with Disabilities.**

Payroll Team Leader - Midrand

CCG Systems is an ICT sector and is well known to specialize in the implementation and support of ERP systems as well as Payroll & HR Systems to which our clients are made of mostly Municipalities throughout South Africa. Our company is looking for a potential candidate to join our Learning and Development team in the capacity of a Learning and Development Administrator, to be based at our Head Office. The learning and development administrator will be responsible for managing and maintaining o…

Learning & Development Administrator

Dis-Chem Pharmacies has an opportunity available for a Trade Debtors Billing Administrator at our Head Office in Midrand. A billing administrator is responsible for creating invoices and credit memos, updating customer files, and sending invoices to the relevant customers Purpose of the position is to assist the trade Debtors team to maintain an updated record of billing done daily as well as to maximize revenue through the various income lines and ensure billings not missed and accruals as are…

Trade Debtors Billing Administrator - Midrand

WE ARE HIRING \| WAREHOUSE ADMIN CLERK

Ontibile Logistics is looking for a detail\-oriented and highly organised Warehouse Admin Clerk to join our Warehouse \& Logistics team at our Head Office in Midrand. This is an exciting opportunity for someone who enjoys working in a fast\-paced warehouse environment and has strong administrative, systems and organisational skills.

Key Responsibilities You will be responsible for supporting our warehouse and logistics operations through:

**Costing and receipting purchase orders**  Processing and filing invoices

**Assisting with deliveries and collection arrangements**  Processing credit notes and managing stock returns

**Maintaining accurate stock codes and shipment records**  Assisting with transportation rate comparisons and quotations

**Communicating shipment information and ETAs to clients**  Supporting regular stock takes, data capturing and reconciliations **Coordinating and recording vehicle inspections**  Assisting with warehouse system and ERP/WMS queries

What We're Looking For The ideal candidate should have:

✔ Matric Certificate (minimum requirement)

✔ At least 5 years' experience in a warehouse or logistics environment

✔ Experience working with ERP and WMS systems

✔ Strong computer literacy

✔ Advanced Microsoft Excel skills

✔ Good knowledge of Microsoft Word and Outlook

✔ Excellent attention to detail and accuracy

✔ The ability to work under pressure and meet deadlines

✔ Strong communication and interpersonal skills

✔ A results\-driven and proactive attitude

Experience working in a regulated environment, such as medical devices or pharmaceuticals, would be advantageous.

Location Midrand, Gauteng

Interested? If you meet the requirements and are ready to join a growing logistics and warehouse operation, we would love to hear from you.

Please send your CV to glynwallj@ontibile.co.za

Pay: From R7 000,00 per month

Work Location: In person

Warehouse Administrator | ERP & WMS

We’re hiring an Administrator for our Credit department.

Location: Midrand \| Full\-time

Requirements:2\+ Years sales experience  
Excalibur experience

Credit Bureau Experience or knowledge

Computer literate \| Matric

Job Type: Full\-time

Application Question(s):

* What language/s can you speak?

Experience:

* Sales: 2 years (Required)
* Excalibur: 1 year (Required)

Work Location: In person

Administrator for Call Centre

Job Description: HR Administrator- Midrand Salary: R15 000 to R20 000 Position Title HR Administrator Department Human Resources Reports To HR Manager / HR Business Partner Job Purpose The HR Administrator provides comprehensive administrative support to the Human Resources department and assists with the effective delivery of HR processes and services. The role is responsible for maintaining accurate employee records, supporting recruitment and on-boarding, administering HR documentation, assi…

HR Administrator

**Emeris** consolidates resources and expertise from **IIE Varsity College, IIE MSA, IIE\-Vega School, and IIE School of Hospitality \& Service Management**, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.  

  

  

**We are looking for suitably qualified candidates to work during our registration period . These will be contract roles for the following vacancy:**

* Registration Finance Administrator (Fixed \-Term Contract)

**Duties and Responsibilities:**  

* Cash office – taking of payments
* Verify Debit order details
* Following up with outstanding payments from 2024
* Track all bursaries and follow up for outstanding evidence
* Follow up with payments for pending registrations
* General finance duties associated with registration
* Receipting of App Fees, Pre\-Reg Fees and Tuiton Fees in SIS. Using Pay U Reports and the daily bank statement as source documentation.

 **Competencies Required:**

* Good interpersonal and communication skills
* Computer proficiency (MS Word, MS Excel and MS Teams)
* Excellent time management skills
* Finance acumen
* Best suited to a friendly, organised and systematic person who has an eye for detail, works accurately and can handle pressure

 **Minimum Qualification Requirements:**

* Grade 12/Matric
* A completed Diploma or Degree in a related field advantageous.

 **Minimum Work Experience Requirements:**

  

* A minimum of 1\-2 years relevant finance working experience.
* Must be computer literate (Word \& Excel)

**Application Instructions:**

* To apply for the vacancy, interested candidates should submit an updated CV.
* Credit verifications to be conducted for all finance positions

**Application Response:*** **Only shortlisted candidates will be contacted for further selection process.**

**Technical Support:**

* Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/ContactUs

**Emeris** is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.

Registration Finance Administrator (Fixed -Term Contract)

**Job Summary**

Perform clerical activities of a school to support principal, teachers and administrative staff.

Maintain and manage school records in an organized manner.

Assist and support school principal in running the school successfully.

Maintain daily attendance record of students in a school.

Answer and respond to parents inquiries.

Maintain regular contacts with parents and update them on their children’s attendance and progress.

Assist and support teachers in initiating classroom discipline.

Answering calls

Assist teaching staff in preparing instructional material.

Maintain and manage school premises neat, clean and hygienic.

Fluent in both Afrikaans and English

Maintain, manage and organize instructional material, tools, kits and equipment.

Job Type: Full\-time

Work Location: In person

Receptionist/Administrator

Servest is a world class business which is innovative and a leader in the Integrated Facilities Management Industry. The company offers an innovative environment that will accelerate your development and skills, as the highest value is placed on attracting top talent to the organisation.
   

  

 Are you a detail\-oriented finance professional with a passion for accuracy and efficiency? Our dynamic Finance Department is seeking a skilled Accounts Payable Administrator to join our team at our Waterfall location. This role reports directly to the Accounts Payable Manager, in the Corporate Business Unit.

Accounts Payable Administrator – Processing

**SUMMARY OF POSITION**

The Procurement Manager is responsible for the end\-to\-end procurement of materials across ASI Connect's national branch network. The incumbent will drive a disciplined, high\-accountability procurement culture — proactively managing supplier relationships, enforcing robust stocktake and stock\-management practices, and negotiating favourable pricing, return\-of\-stock, and supply terms on behalf of the business. This role demands a high\-energy, commercially minded professional who is comfortable with confrontation, rigorous in process, and relentless in driving procurement efficiency.

**ROLES AND RESPONSIBILITIES**

**Procurement Strategy \& Planning** 

* Develop, implement and continuously improve a procurement strategy aligned to ASI Connect's operational and commercial objectives.
* Maintain an up\-to\-date understanding of the relevant supply markets — pricing trends, supplier capacity, lead times and risk factors.
* Establish and enforce standardised procurement processes, policies and approval frameworks across all branches.
* Proactively identify procurement risks and put mitigation plans in place before issues arise.
* Develop and maintain a preferred supplier list with clearly defined performance benchmarks, pricing structures and contractual obligations.
* Drive continuous improvement in procurement turnaround times, cost\-effectiveness and stock accuracy.

**Supplier Negotiation \& Relationship Management**

* Lead all supplier negotiations — including contract terms, volume\-based pricing, standardised price lists, SLAs and return\-of\-stock provisions.
* Negotiate hard on pricing: secure the most competitive rates in the market and hold suppliers accountable to agreed price structures at all times.
* Actively negotiate and enforce the return of slow\-moving, obsolete or unutilised stock to suppliers — this is a key commercial priority for this role.
* Manage supplier performance rigorously; escalate non\-performance, pricing discrepancies or delivery failures without hesitation.
* Conduct regular supplier reviews and market comparisons to ensure the business is not overpaying and is extracting maximum value from its supplier base.
* Source, assess and onboard new suppliers where existing suppliers are underperforming or where market alternatives offer better value.
* Maintain the Procurement Governance Document; ensure all suppliers and subcontractors acknowledge, sign and return it.

**Stock Control \& Stocktake Accountability** 

* Own the stocktake process across all branches — this is a non\-negotiable accountability. Stocktakes must be accurate, timely and interrogated with scepticism.
* Question all stocktake results rigorously; investigate discrepancies, variances and anomalies without exception.
* Hold Branch Managers and relevant staff to account for stocktake accuracy and process compliance — enforce consequences where branches are not meeting the required standard.
* Conduct scheduled and unannounced branch stock audits across the country to verify on\-the\-ground stock levels and compliance.
* Administer stock take imports on Acumatica and issue variance reports to relevant stakeholders.
* Follow up on unmatched GRNs with branches; investigate and resolve discrepancies without exception.
* Monitor and manage stock holding values per branch; flag branches with excessive or stagnant stock and drive corrective action.
* Implement and maintain an effective stock transfer process between branches to avoid over\-ordering and waste.
* Drive a culture in which branches take full ownership of the procurement and stock management process — compliance is not optional.

**Purchase Order \& Administrative Management** 

* Review and approve all purchase orders for materials; verify stock codes, pricing, supplier details, VAT codes, job numbers and ledger codes before processing.
* Follow up on outstanding purchase orders with branches; resolve queries promptly and firmly.
* Maintain and update all records of purchased goods, including costs, deliveries and inventory positions.
* Approve supplier credit limit increases within defined authorisation parameters.
* Collect, verify and file supplier B\-BBEE information; verify, capture and maintain supplier information on Acumatica.
* Add and maintain stock codes on Acumatica as required.
* Receive and rework supplier pricing; distribute updated pricing to branches in a clear, accessible format.
* Compile and distribute monthly stock holding reports, variance reports and procurement spend analysis.

**People Management** 

* Directly supervise one Procurement Administrator; provide clear direction, day\-to\-day oversight and ongoing performance feedback.
* Set clear performance standards and hold the Procurement Administrator accountable to these.
* Support the development of the Procurement Administrator through coaching, skills transfer and structured feedback.
* Model the high\-accountability, high\-diligence standard expected of the entire procurement function.

**Branch Engagement \& Travel** 

* Travel frequently to ASI Connect branches across South Africa to conduct stock audits, supplier engagements, branch reviews and procurement compliance checks – a minimum of 2 branch visits per month is required.
* Build effective working relationships with Branch Managers while maintaining the authority and willingness to challenge, correct and escalate non\-compliance.
* Serve as the primary procurement point of contact for all branches — resolving queries, communicating policy updates and driving process adherence.
* Report branch procurement compliance levels to the CEO and raise concerns proactively, not reactively.

**Reporting \& Financial Oversight** 

* Submit regular procurement reports to the CEO covering spend analysis, supplier performance, stock levels, variance outcomes and cost savings achieved.
* Assist in the preparation and management of procurement\-related budgets.
* Analyse purchasing patterns and identify opportunities to reduce costs, eliminate waste and improve commercial outcomes.
* Track and report on key procurement metrics, including savings achieved through negotiation, return\-of\-stock value recovered, and stocktake compliance rates.

**Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior**

**JOB REQUIREMENTS**

**Qualifications \& Experience**

* A relevant Diploma or Degree in Procurement, Supply Chain Management, Business Administration or a related field.
* Minimum 5 years' experience in a procurement role, with at least 2 years in a senior or lead capacity.
* Proven track record of successful supplier negotiation — including achieving standardised pricing, cost reductions and return\-of\-stock agreements.
* Experience managing or overseeing stocktake processes in a multi\-site environment.

**Technical Skills \& Knowledge**

* Proficient in MS Office (Excel is critical — must be comfortable with data analysis, reconciliations and reporting).
* Acumatica system knowledge and/or prior experience on ERP/procurement systems are advantageous.
* Comprehensive knowledge of procurement and supply chain principles and best practices.
* Sound understanding of budget management and cost\-accounting principles as they relate to procurement.
* Understanding of IT infrastructure and related materials is advantageous.
* Valid driver's licence and own reliable vehicle are essential.
* Must be willing and able to travel frequently to branches across South Africa.
* Excellent verbal and written communication skills in English; Afrikaans is advantageous.

**BEHAVIOURAL REQUIREMENTS** 

This role is not suited to someone who avoids conflict or relies on goodwill to get things done. The successful candidate will be commercially hard\-edged, relentlessly proactive and supremely organised. The following attributes are non\-negotiable:

* Low agreeableness: comfortable holding firm positions

Procurement Manager

Admin Clerk / Driver Co-ordinator (Midrand / Fourways Area) Are you an organized, detail-oriented individual with strong coordination skills? A well-established business is looking for a dependable Admin Clerk / Driver Co-ordinator to join their dynamic team for a full-time position. If you take pride in accurate administration, possess strong communication skills, and excel at managing delivery logistics in a fast-paced environment, this is your opportunity to ensure smooth daily operations. W…

Midrand Admin Clerk / Driver Co-ordinator

Introduction The successful candidate will be responsible for carrying out the administrative function in relation to all logistical functions and assisting the Head of Logistics with any relevant administrative tasks. Duties & Responsibilities Shipments Ensure excel order ledgers are updated with all new shipping information Clearing instructions to be sent to forwarder for all new shipments (Doosan, Bendi / Landoll, Hubtex, Sunlight, Cebria & DEC) Vessel tracking on applicable websites to ens…

Logistics Administrator

Provide end\-to\-end administrative support, consolidate reports and maintain the records management system for the unit. The role will be not limited to general administration, reporting and database administration only.

Team Administrator (ICT & Project Development)

### **Job Description**


Provide end\-to\-end administrative support, consolidate reports and maintain the records management system for the unit. The role will be not limited to general administration, reporting and database administration only.

### **Key Responsibilities**

**1\. General Administration**



Provide administrative support to the units:



o Manage day\-to\-day administrative activities  

o Manage diaries and arrange meetings  

o Organise refreshments when required for meetings  

o Make logistics arrangements for internal and external engagements  

o Take minutes, distribute for inputs and follow up on actions required.


* Perform administrative duties including preparing and editing of reports, confidential correspondence and general documentation, filling, faxing, photocopying, and administrative work.
* Perform secretariat functions for the internal committees that are part of the unit structures, ensuring compliance with governance prescripts.
* Draft, format, and proofread correspondence, reports, presentations, and other documents.
* Coordinate and assist in the preparation of cluster/unit submissions to the board, business review, management committees, and ad\-hoc resolutions from division\-specific committees (secretariat).
* Administer the local and international travelling arrangements and the processing of claims for the units.
* Attend to general queries made to the Head and team members, answer and screen incoming calls.
* Support ongoing team projects by updating trackers, following up on deadlines, and organising documentation.
* Administer procurement processes and facilitate the submission and processing of invoices and claims.
* Coordinate, collate and assist in the preparation of reports and presentations for unit submissions.
* Coordinate internal audit and monitoring activities, including periodic review of the division and units.
* Manage office supplies, stationery, and equipment, ensuring stock availability.
* Collaborate with the events unit to coordinate plans for external stakeholders’ events.
* Assist with processing invoices, purchase orders, travel requests, and claims.


**2\. Reporting and Database Administration**


* Assist in the coordination/preparation and alignment of unit/s balanced scorecard (BSC), and track and monitor plans to provide reports to the team.
* Coordinate the preparation of the divisional/unit budgets and monitor the spending together with the budget owner.
* Undertake project management tasks and provide project administration support on allocated projects.
* Prepare and present reports concerning activities, expenses, budgets and other items affecting the division/unit.
* Develop and maintain an advanced record\-keeping (manual/electronic) and filing system to ensure an updated central repository and database for unit documents.
* Coordinate service providers’ database administration to ensure a central repository of information on service providers.
* Maintain updated contact lists, distribution lists, and team databases.


Undertake other administrative duties as assigned, from time to time.


**Key measurements of outputs:**


* Timeous and efficient team administration support.
* Effective support with travel arrangements and administration thereof.
* Effective management of SCM submissions, invoice processing, etc.
* Quality of presentations and reports.
* Management of budget, including operational expenses.
* Documents generated accurately.
* Minimal errors with regard to administration.
* Effective record\-keeping management and retrieval systems.
* Clean audit.

### **Expertise \& Technical Competencies**

**a) Project Management**


* Demonstrates an understanding of the key principles of project management and carries out some aspects, such as defining objectives.
* Assists project management teams in an administrative capacity.


**b) Data Collection and Analysis**


* Understands where to locate internal data/information.
* Is able to collect and collate simple/readily available internal data.
* Can perform routine analyses according to protocols developed by others.
* Basic knowledge of statistical theories and methods.
* Distinguishes information that is not pertinent to a decision or solution.


**c) Reporting**


* Prepares standard reports on relevant subjects with guidance.
* Collates and conducts simple analyses of data for inclusion in a report.


**d) Computer Literacy**


* Is aware of the organisation's policies related to the use of computers and other technology.
* Applies the basic functionality of common software, such as word processing systems, to complete assigned tasks.
* Generally knows how to use and maintain own office/workplace equipment.


**e) Written Communication**


* Writes clearly and concisely simple workrelated documents.
* Expresses simple ideas clearly in writing.
* Understands enough to independently handle most tasks in this area most of the time, but is supplied with direction for work objectives.


**f) Verbal Communication**


* Able to explain simple procedures or instructions to others in a clear way.
* Uses a limited range of words to meet simple spoken needs.


**g) Business Acumen**


* Understands business fundamentals.
* Analyses and comprehends organisational goals and strategies.
* Understands tactical business fundamentals in the public sector environment and incorporates them into decision\-making.


**h) Financial Acumen**


* Is aware of the cost implications of their own actions.
* Able to use existing simple financial monitoring systems effectively to control revenues/costs of own area.
* Maintains a broad understanding of DBSA budgeting processes and timescales.


**i) Planning and Organising**


* Is relied on to help others plan and organise their workload.
* Uses effectively advanced time management processes to deal with high workloads and tight deadlines.
* Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
* Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re\-planning.


**Minimum Qualification**


* Diploma or Bachelor’s degree in office administration, Project Management or Business Administration.


**Minimum Experience**


* A minimum of 5 years’ experience in providing administrative support to Teams in a medium to large size organisation.
* Proven experience in managing team calendars, scheduling meetings and taking and distributing meeting minutes.
* Demonstrated experience in preparing reports, presentations, and correspondence for the Teams, Unit Heads, etc.
* Maintaining filing systems and records.
* Experience in coordinating travel arrangements, logistics and administration thereof.
* Proven experience in supporting procurement or expense administration.
* Experience in communicating (verbal and written), and drafting reports and presentations for Executives and Board level.
* Experience in coordinating, consolidating and tracking cross\-functional projects and stakeholder engagements.
* High proficiency with Microsoft Office (MS\-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).


**Desirable Requirements**


* Experience in the banking and/or financial services sector.
* SAP Procurement


* The KPA’s, competencies and relationships listed in this document, are not exhaustive, and the incumbent will be expected to undertake additional duties within their capacity to meet the needs of business and/or the business unit.

### **Required Personal Attributes**

**a) Achievement Orientation**


* Delivers work on time and quality and follows through on agreed commitments.
* Views new work experiences as an opportunity for growth.
* Reacts immediately to overcome setbacks and/or obstacles to meet goals.
* Recognises and acts upon current opportunities.


**b) Attention to Detail**


* Double\-checks the accuracy of information 

Dis\-Chem Pharmacies has an opportunity available for a Trade Debtors Billing Administrator at our Head Office in Midrand. A billing administrator is responsible for creating invoices and credit memos, updating customer files, and sending invoices to the relevant customers Purpose of the position is to assist the trade Debtors team to maintain an updated record of billing done daily as well as to maximize revenue through the various income lines and ensure billings not missed and accruals as are raised where applicable.

**Minimum Requirements…**

**Essential:**

* Grade 12 – Matric or Senior Certificate
* BCom Accounting/ Finance related (NQF level 7\)
* Minimum of 2 years work experience within the Debtors Department

**Advantageous:**

* Previous experience in a Retail Trade environment

**Job Specification…**  

  

Billing Administration:

* Obtain instruction for all invoicing, credit notes and journals
* Ensure that Invoices are raised to the correct customer in the correct CC, GL and profit centre in the relevant calendar months.
* Accurately invoice customers on the relevant business ERP system, in line with billing deadlines
* Issue invoices to customers through available channels (e\-mails, online share portals etc.)
* Respond to customer queries in a timely manner
* Proactively liaise with relevant business divisions to ascertain accuracy of billing
* Do a monthly recon on the income lines to ensure consistency is applied monthly and where applicable quarterly billing is applied (Based on agreement per customer)
* Maintain financial records such as journals and ledgers as well as assisting with basic month end close of duties
* Attend to customer meetings to conduct reviews, resolve queries, and outline best practice as required
* Generate invoices from relevant ERP system and dispatch them to specific customers on a timely manner
* Upload supporting document on SAP in order for the collection team to retrieve the information
* Where inconsistencies are recognized query with Trade Terms Department and keep management informed (same applies to Sally Ad Hoc billings)
* Run Business Information reports and calculations for Ad Hoc Sallies.
* Supply a monthly income tracker report to the department supervisor and manager for review
* Post monthly journals for the store’s income received
* Upload mass journals on SAP
* Ensure all capturing done with high levels if integrity and accuracy.


Customer Service:  

* Establish and maintain a sound relationship with relevant departments and the collection team to facilitate the effective billing done timeously
* Provide a friendly and efficient knowledgeable service to all Dis\-Chem staff and customers.
* Assist customers with general queries as they come in or direct their queries to the relevant people if you are unable to assist them with the necessary information
* Provide support the team and assist with ad hoc duties as per management.
* Audit support and business improvement/ project report.


Problem Solving:  

* Overview and query outstanding billings also investigate if billing is not sent within that month according to standard operating procedures.
* Ensure all billings done in line with promotion, prompt and accurate billings
* Trade terms tracker \- Use as a tool to ensure robust billing strategy and timeous follow ups in line with Dis\-Chem policy and best Practices.
* Monitor late billings sent
* Build on current standard operating procedures as well as ensure adherence.


Record Keeping:  

* Ensure all incoming mails and phone calls are attended to as they come in on a daily basis
* Coordinate all Support information on shared folders as well as trackers to ensure all information has been updated daily
* All billing instructions, consolidated billings, etc. backed up on the relevant shared drive or Teams’ groups.
* Report any delays and discrepancies directly to the Trade Debtors Supervisor


Additional Accounts Administration:  

* Month end preparation and reporting to the Trade Debtors Supervisor. This includes but is not limited to the administration and conditional contracts, queries and consolidated billing listings (incl. reversals on the first day of each month).
* Billings\- Run sales data via Qlikview and BI (support/ monitor) to ensure all lines and variables billed according to promotion.
* Growth Rebates\- Support timeous billings applicable to category.
* Incentives (SH15\)\- Health and rebating back to stores.
* KDB2 (SH17\)\- FMCG\- P\&G (BI annual, Duracell monthly, Unilever ITR Billings).
* Ad\- Hoc Monthly Income (billings)\- Loyalty, reward programmes, royalty fees, etc.
* Keep track and ensure all monthly, quarterly, and annual billings are administrated according to contracts and billing instructions.
* Good knowledge and application of accounting principals and entries.

**Competencies**

**Essential:**

* Debtors/ Accounts Receivable knowledge.
* English – Read, write and speak well. Advantage: 2nd Additional language.
* Good knowledge and application of accounting principals and entries.
* High levels of integrity, emotional intelligence and effective communication.
* Accountability and Ownership
* Be self\-motivated and deadline driven.
* Team player
* Computer Skills – Microsoft Office: Word, Excel, PowerPoint and Outlook. SAP ERP.


**Special conditions of employment:**

* Needs to work under pressure and reach tight deadlines
* South African citizen
* MIE, clear criminal and credit


**Remuneration and benefits:**

* Market related salary
* Medical aid
* Provident fund
* Staff account

**ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN\`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE, PLEASE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.**  

  

**Dis\-Chem Pharmacies is an equal opportunity employer. Dis\-Chem’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to Dis\-Chem’s Employment Equity \& Transformation Strategy. Dis\-Chem actively supports the recruitment of People with Disabilities.**

Location: Kyalami, Gauteng

Employment Type: Full\-time

About the Role

We are looking for a reliable, organised and people\-focused HR Administrator to join our team in Kyalami.

The successful candidate will provide day\-to\-day HR administrative support while assisting with recruitment, employee relations, performance management, payroll administration and general HR processes.

We are looking for someone who is confident, professional, detail\-oriented and able to work independently in a fast\-paced environment.

Key Responsibilities

Assist with recruitment, interviews, appointments and onboarding

Prepare and maintain employment contracts and HR documentation

Maintain accurate employee records and personnel files

Manage attendance, leave and sick leave administration

Assist with payroll checks, including UIF, PAYE and salary information

Assist with performance management and disciplinary processes

Prepare HR letters, reports and general correspondence

Assist employees with HR\-related queries

Ensure HR procedures are followed consistently

Maintain confidentiality of employee information

Assist with compliance with company policies and South African labour legislation

Work closely with management, team leaders and employees on HR matters

Support training, employee engagement and general HR initiatives

Requirements:

Previous experience in an HR Administrator, HR Generalist or similar role

HR qualification will be advantageous

Good understanding of South African labour legislation

Knowledge of UIF and PAYE will be advantageous

Previous experience with payroll administration is advantageous

Strong administrative and organisational skills

Excellent written and verbal communication

Good working knowledge of Microsoft Office, particularly Excel and Word

High level of accuracy and attention to detail

Ability to handle confidential information professionally

Strong interpersonal skills and the ability to deal with employees at all levels

Ability to work under pressure and meet deadlines

A proactive attitude and willingness to learn

What We Are Looking For

We are looking for someone who doesn't just want to process paperwork, but genuinely enjoys working with people and being part of a busy HR environment.

If you are organised, solution\-focused, approachable and ready to grow your HR career, we'd love to hear from you.

Apply

If you meet the above requirements and believe you would be a good fit for our team, please submit your CV for consideration.

Pay: R8 000,00 \- R15 000,00 per month

Work Location: In person

About the role The Fleet Control Administrator plays a key role in supporting the efficiency and compliance of fleet operations within a heavy-duty logistics environment. This position is responsible for maintaining accurate records, coordinating vehicle and driver schedules, ensuring regulatory compliance, processing proof of deliveries (PODs), and providing administrative support to ensure the smooth operation and completion of transport projects. Responsibilities: Fleet Administration & Coor…

Fleet Control Administrator

Dis-Chem Pharmacies requires a Medical Aid Administrator at our Head Office in Midrand. You will be required to capture high volumes of Medical aid payments and to collect outstanding monies from the Medical Schemes be a support function to the stores and actively assist with claims. Minimum Requirements… Essential: Grade 12 / Matric Minimum of 2 years relevant experience Advantageous: Relevant Finance Qualification Job Specification… Balance the remittance register. Oversee Direct Deposits aft…

Medical Administrator Midrand

Intelligent Resourcing, a dynamic and forward\-thinking company in the Business Consulting and Services industry, is seeking a diligent and detail\-oriented Legal Administrative Assistant to join our team. With a dedicated team of 11\-50 professionals, we are committed to delivering exceptional service to our clients. As a Legal Administrative Assistant, you will play a pivotal role in supporting our legal and business consulting operations by managing administrative tasks, coordinating meetings, and maintaining accurate records. The ideal candidate will possess strong organizational skills, an ability to multitask, and a keen eye for detail, ensuring that our legal and business processes run smoothly and efficiently. If you are looking to be part of a vibrant and innovative team that values collaboration and professional growth, we invite you to contribute your expertise to Intelligent Resourcing. Join us in our mission to provide top\-tier consulting services that empower businesses to thrive.


**Tasks**
---------


* Assist with the preparation and filing of legal documents, ensuring accuracy and adherence to company and legal standards.
* Coordinate and maintain schedules for legal meetings, conferences, and appointments, ensuring all participants are informed and prepared.
* Conduct research on relevant laws, regulations, and legal articles to aid legal staff in their work.
* Manage and organize legal files and records, both electronic and physical, to ensure accessibility and confidentiality.
* Communicate effectively with clients, legal professionals, and internal staff to facilitate the flow of information and support legal processes.

**Requirements**
----------------


* Bachelor's degree in Legal Studies, Business Administration, or a related field.
* Minimum of 2 years of experience in a legal or administrative support role.
* Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
* Excellent organizational skills and attention to detail.
* Ability to handle sensitive information with the utmost confidentiality.


Join Intelligent Resourcing as a Legal Administrative Assistant and enhance your career in a dynamic business consulting environment. Contribute to impactful projects with a dedicated team. Apply now!

Legal administrative assistant

Dis\-Chem Pharmacies requires a Medical Aid Administrator at our Head Office in Midrand. You will be required to capture high volumes of Medical aid payments and to collect outstanding monies from the Medical Schemes be a support function to the stores and actively assist with claims.
 



  





  





**Minimum Requirements…** 




 Essential:
 


* Grade 12 / Matric
* Minimum of 2 years relevant experience



 Advantageous:
 


* Relevant Finance Qualification



  





**Job Specification…** 



* Balance the remittance register.
* Oversee Direct Deposits after month end.
* Accurately allocate and update medical aid payments.
* Process adjustments on a daily basis.
* Review the adjustment.
* Investigate all scripts when they appear on your adjustment and outstanding list.
* Review the script history on the profile to determine if there are still funds available.
* Compare the funds already received with the funds outstanding.
* Inform Dispensary Manager of any levy changes.
* Email the Remittance Register to each relevant Bookkeeper.
* Attend to all queries received via email on a daily basis.
* Assist Pharmacists, Dispensers, Dispensary Managers, Supervisors, Customers, Internal Auditors and Medical Schemes at all times.
* Report any compliments and complaints to Management.



  





**Competencies...** 




 Essential:
 


* Medical Aid and Finance knowledge
* English – Read, write and speak well
* Internal communications. Deadline orientated
* Ability to analyse and solve problems effectively
* Time management skills, quality focus and professionalism
* Advanced Computer Skills – Microsoft Office: Word, Excel, PowerPoint and Outlook



 Advantageous:
 


* 2nd additional Language – Speak Well



  





**Special Conditions of Employment...** 



* Needs to work under pressure and reach tight deadlines
* South African or valid work permit
* MIE, clear criminal and credit
* Driver’s license and/or own reliable transport



  





**Remuneration and Benefits...** 



* Market related salary
* Medical aid
* Provident fund
* Staff account



  





**ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN\`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE, PLEASE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.**




  





**Dis\-Chem Pharmacies is an equal opportunity employer. Dis\-Chem’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to Dis\-Chem’s Employment Equity \& Transformation Strategy. Dis\-Chem actively supports the recruitment of People with Disabilities.**

Medical Aid  Administrator (Fixed-Term Contract)

WSP Africa is seeking a talented and detail\-oriented Contract Administrator to join our growing Power \& Energy team.


This is an exciting opportunity to work on large\-scale power generation, transmission, distribution, renewable energy, substations, and infrastructure projects supporting South African and international clients. Reporting to the Commercial Manager, the role will focus on contract administration, commercial governance, claims management, contractual compliance, and risk mitigation across the project lifecycle.


**What You'll Do**

* Administer contracts throughout the project lifecycle and ensure compliance with contractual obligations.
* Review contracts, agreements, legal documentation, and commercial correspondence.
* Identify contractual risks and issues and escalate where appropriate.
* Support contract negotiations, variations, claims, compensation events, and dispute resolution processes.
* Maintain contract registers, commercial records, contractual notices, and project documentation.
* Provide commercial and contractual support to project managers and project teams.
* Monitor contractual deliverables, obligations, and commercial risks.
* Support governance, commercial reporting, and risk management activities.
* Liaise with clients, contractors, suppliers, consultants, and legal advisors on contractual and commercial matters.
Contribute to the successful delivery of complex power and energy projects.  
* 

**What You'll Bring**

* Degree or Diploma in Commercial Management, Quantity Surveying, Construction Management, Law, Business Management, or a related discipline.
* Minimum 5 years' relevant experience within engineering, energy, infrastructure, or construction projects.
* Experience administering NEC, FIDIC, GCC, or similar forms of contract.
* Strong understanding of contract administration, claims management, and commercial risk management.
* Experience reviewing contractual and legal documentation.
* Strong analytical, communication, and stakeholder management skills.
Proficiency in Microsoft Office applications.  
* 

**Advantageous**

* Experience supporting major infrastructure, power generation, transmission, renewable energy, or EPCM projects.
* Exposure to commercial governance and dispute resolution processes.
* Professional membership or accreditation within a relevant discipline.
Experience working within multidisciplinary project environments.  
* 

**Why Join WSP?**

* Work on industry\-leading energy and infrastructure projects across Africa and internationally.
* Collaborate with multidisciplinary engineering, commercial, and project management teams.
* Flexible hybrid working model.
* Global career development opportunities.
Inclusive and diverse workplace culture.  
* 

**Imagine a better future for us all and a better future for you. Join WSP and make your career future ready.**

Contracts Administrator

**Duties:**

Identify, record and manage industry specific tender opportunities relevant to the organization, via various communication platforms (direct, advertised or tender bulletins). Arrange and manage site meetings, including a detailed register of all current tenders with the relevant minutes and any subsequent updates. Arrange for pickup and drop off, of all documentation. Maintain detailed notes of all closed tenders and report to management, up until awarding of the tender. Unsuccessful tenders, to be analysed and discussed with management

**Requirements:**

* Matric or Higher
* 1 years tender administrative experience
* Previous tender experience
* Excellent communication skills (writing in particular)
* Very High Attention to Detail
* Strong admin skills
* Ability to priorities and multi\-task
* Computer Literate
* Excellent presentation skills
* Power Point experience
* Microsoft experience

**Candidate can send CV \& Supporting document to luseloprojects@gmail.com and info@luseloprojects.co.za**

Pay: R4 500,00 per month

Work Location: In person

Admin Jobs in Midrand - Page 4

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