Browse live admin jobs in Umhlanga, KwaZulu-Natal. Salaries, top employers and how to apply. Updated regularly.

### **Job Advert Summary**


Bidvest Tank Terminals has an opportunity for an Operations Support Administrator. This opportunity exists within the Operations Support Department, based in Head Office, reporting to the Operations Support Director. The candidate must meet the following minimum criteria.



The incumbent in this position will be responsible for providing administrative support to the Operations Support Department, including Quality, SHE, Security and Training departments. He/she will also be responsible for the BTT fleet management.

### **Minimum Requirements**


A relevant Diploma or bachelor’s degree is required



Minimum 3 years of administrative experience in compliance/Risk or Training



Experience in Bulk Liquid Storage Facility/Terminal Operations would be advantageous



Knowledge of legislation governing the chemical storage industry would be advantageous



Risk management experience would be advantageous

### **Duties and Responsibilities**


Manage and monitor the Operations Support Department Scientrix by capturing all strategic objectives and initiatives



Manage and administer the Isometrix System



Assist with the creation and review of the relevant procedures



Create Purchase Requisitions and assist with receipting in SAP



Responsible for minute\-taking and filing of all meetings



Manage BTT fleet and liaise with Standard Bank for the approval of vehicle repairs



Assist with reporting of monthly QS audit numbers



Booking meeting rooms and arranging catering during audits



Assist with Retrieving Training Records



Assist with capturing Training on SAP, LMS, and ISO\-METRIX



Assist with the coordination of the wellness day’s events and other related BTT events



Maintain accurate records/documentation associated with the department



Responsibly use resources and control expenses to meet agreed budgetary controls

Operations Support Administrator

We are seeking a junior financial administrator to assist the Finance Manager .

Previous experience in a similar role is advantageous.

Previous experience in hotel or hospitality industry is a plus.

Pay: R7 500,00 \- R10 000,00 per month

Work Location: In person

Office and Finance Administrator

**Role Overview**


Internal Sales is responsible for supporting the external sales team and sales manager in driving revenue growth by managing quotes, coordinating service delivery, and ensuring a seamless customer experience. This role also plays a key part in monitoring the tender department which includes preparing and assisting in the response to tenders (RFPs/RFQs), ensuring accurate, compliant, and competitive submissions.

**Key Responsibilities**


Sales Support \& Coordination

* Assist Business Development Managers with day\-to\-day sales activities and administrative support
* Prepare and manage quotes for connectivity, cloud, and VoIP solutions
* Liaise with suppliers for pricing, feasibility and availability
* Track orders from quote to installation and ensure timely updates to clients
* Maintain CRM system with accurate opportunity and customer data
* Follow up on outstanding quotes and assist in closing deals

  

Customer Engagement

* Act as a point of contact for client queries, providing quick and accurate responses
* Build strong relationships with customers through proactive communication
* Assist with onboarding new clients and service changes/upgrades
* Handle escalations internally to ensure customer satisfaction

  

Tender / RFP / RFQ Management

* Assist with review incoming tenders, setting up internal meetings in order for the team to assess technical requirements, timelines, and compliance criteria
* Coordinate internally with sales, technical, legal, and finance teams to gather required input
* Assist where needed to compile, format, and submit high\-quality tender responses within deadlines
* Assist with sourcing and consolidating pricing from multiple suppliers to ensure competitive bids
* Ensure all documentation (certifications, compliance docs, SLAs, etc.) is accurate and up to date
* Track tender submissions and maintain a repository of past responses for reuse
* Assist in post\-submission follow\-ups and clarifications with clients

  

Operational \& Administrative Duties

* Ensure all quotes and proposals meet company margin and pricing guidelines
* Assist with reporting on pipeline, conversions, and tender success rates
* Maintain organized documentation for deals, tenders, and supplier pricing
* Support internal process improvements to increase efficiency in sales operations

Sales and Delivery Administrator

Perfect Choice Recruitment is seeking an experienced **Warranty Clerk** for a well\-established multi\-franchise dealership based in Umhlanga.

This is **not** a trainee or step\-up opportunity. We are looking for a candidate with proven, hands\-on experience in a **multi\-franchise dealership environment**, where multiple OEM warranty systems are managed simultaneously.

**Minimum Requirements:**

* Minimum **5 years' recent Warranty Clerk experience**.
* **Current or recent multi\-franchise dealership warranty experience is non\-negotiable.**
* Excellent understanding of OEM warranty policies, procedures and claim submissions.
* Strong administrative skills with exceptional attention to detail.
* Ability to work accurately under pressure and meet manufacturer deadlines.
* Stable employment history with contactable references.

**Package:**

* Basic salary: **R20,000**
* Provident Fund
* Medical Aid
* Commission
* Excellent long\-term career opportunity with a reputable dealership.

**To Apply:**  
Please submit your updated CV, copy of your ID, driver's licence, latest payslip, and a recent head\-and\-shoulders photograph.

**Please note:** Only candidates with recent multi\-franchise dealership warranty experience will be considered.

Pay: R20 000,00 per month

Work Location: In person

Warranty Administrator

We are seeking an organised and detail\-oriented Senior Operations \& Finance Administrator to manage key financial administration and operational processes within a growing healthcare supply business.

The successful candidate will be responsible for maintaining accurate Sage 200 records, managing customer and supplier administration, supporting stock control processes, and ensuring smooth coordination between sales, suppliers, hospitals and internal operations.

This role requires someone who is highly organised, takes ownership, enjoys working with systems, and can maintain accurate processes in a fast\-paced environment.

Key Responsibilities

Sage 200 System Management

* Capture and maintain accurate transactions on Sage 200\.
* Create and maintain customer, supplier and stock records.
* Process sales orders and purchase orders.
* Maintain pricing structures and customer price files.
* Perform system checks to ensure data accuracy.
* Document and maintain operational procedures.

Debtors Administration

* Process customer invoices.
* Monitor outstanding customer balances.
* Follow up on outstanding documentation.
* Maintain accurate customer records.
* Assist with debtor reporting.

Creditors Administration

* Capture supplier invoices.
* Match invoices with purchase orders and goods received documentation.
* Maintain supplier records.
* Assist with supplier queries and statement reviews.

Stock \& Inventory Control

* Maintain accurate stock records on Sage 200\.
* Process stock movements and warehouse transfers.
* Assist with stock reconciliations.
* Manage consignment stock administration.
* Monitor hospital stock count processes.
* Investigate stock discrepancies.

Hospital \& Customer Administration

* Maintain hospital group pricing.
* Process annual price adjustments.
* Support sales representatives with accurate information.
* Maintain customer agreements and documentation.

Procurement Support

* Process purchase orders.
* Liaise with suppliers regarding orders and deliveries.
* Monitor outstanding orders.
* Maintain purchasing records.

Process \& Documentation Management

* Maintain “how\-to” guides and operational procedures.
* Ensure processes are documented and updated.
* Support onboarding and training of future employees.

Skills \& Experience Required

Essential:

* Sage 200 experience (or strong ERP system experience).
* Minimum 3–5 years administration/accounts experience.
* Strong Excel skills.
* Experience with stock/inventory processes.
* Strong attention to detail.
* Ability to work independently.

Advantageous:

* Healthcare/pharmaceutical/medical supply experience.
* Experience with consignment stock.
* Experience managing customer pricing structures.

Work Location: In person

Senior Operations & Finance Manager

Understand the scope of works required and help prepare clear estimates and proposals.

Coordinate with maintenance coordinators, engineers, subcontractors, and admin staff to ensure jobs are booked, completed, and reported correctly.

Follow up with clients on estimates, approvals, outstanding works, and completed jobs.

Keep clients updated professionally throughout the job process.

Help manage reactive maintenance works, planned maintenance, refurbishments, bathrooms, kitchens, repairs, and general multi\-trade works.

Maintain accurate records in company systems including CRM, job management software, email, and shared folders.

Support client retention by delivering a reliable and organised account management service.

**Requirements**

Previous experience in property maintenance, construction, facilities management, project management, building repairs, or a similar industry.

Strong understanding of how maintenance and construction jobs are priced, scoped, scheduled, and delivered.

Experience managing client relationships in a B2B environment.

Excellent communication skills, especially written English.

Confident speaking to UK\-based clients over phone, email, and WhatsApp.

Strong organisation and follow\-up skills.

Ability to manage multiple jobs and clients at the same time.

Commercial awareness and ability to help convert enquiries into approved works.

Comfortable working with CRMs, job management systems, spreadsheets, and email.

Must be office\-based in Umhlanga, Durban.

**Ideal Candidate**

You may have worked as a project coordinator, maintenance coordinator, contracts administrator, property manager, construction coordinator, facilities coordinator, estimator, or account manager within a maintenance or construction environment.

You must be confident dealing with trades, clients, estimates, deadlines, and job updates.

This role would suit someone who is organised, sharp, proactive, and able to take ownership of client accounts from enquiry through to completion.

Pay: From R20 000,00 per month

Work Location: In person

B2B Accounts Manager – Property Maintenance

**Temp Sales Retail Assistant** to join our La Lucia Branch, Durban.

**Candidate Requirements:**

* Previous experience in a **call centre, administrative role, or retail reception** will be advantageous
* **Computer literacy** is essential (training will be provided on our Point of Sale system)
* Ability to **promote and upsell accessories and peripherals**, including hearing aid batteries
* Strong **interpersonal and communication skills**, with the ability to engage effectively with customers

**Working Hours and Remuneration:**

* **Saturdays:** (R375\.00 per day) 08h30\-17h00 every alternate Saturday
* **Sundays:** (R500\.00 per day) 09h00 \-17h00 Sunday

This role is ideal for a reliable individual who enjoys customer interaction and sales within a healthcare retail environment.

Pay: R375,00 \- R500,00 per day

Work Location: In person

Temporary Secretary/Administrator

SENIOR TENDER ADMINISTRATOR

Location: Umhlanga, KwaZulu Natal

Tenders and Business Development

Access Technology Consultants is seeking a highly organised and detail\-oriented Tender Administrator to support its Infrastructure and Business Development team. This role is ideal for a proactive professional with strong administrative Advisory capabilities and proven experience in managing tender processes within a consulting or related environment. Key Requirements A 3\-year tertiary qualification in Office Administration or a related field

Minimum of 3 years’ relevant experience in a consulting or similar environment

Demonstrated experience compiling tenders for National, Provincial, or Local Government / Municipal entities

Experience with tender submissions and/or Expressions of Interest (advantageous)

Proficiency in MS Office (Word, Excel, Power Point, Outlook) and Adobe Acrobat

Knowledge of Share Point and Pro Man (or similar systems) advantageous

Experience in preparing marketing materials (advantageous)

Strong organisational skills with the ability to multitask and meet tight deadlines

High level of accuracy and attention to detail

Ability to work independently and collaboratively within a team

Excellent interpersonal and communication skills

Ability to take accurate meeting minutes

Proficiency in English (written and verbal) Special Requirements

Manage the full tender submission process (online and physical), ensuring compliance with company systems and quality standards

Coordinate tender documentation, including compliance documents, CVs, and project data

Attend tender briefings and openings (virtual and in\-person)

Liaise with internal teams, suppliers, JV partners, and sub\-consultants

Maintain accurate tender trackers and reporting systems

Assist with supplier onboarding, panel applications, and e\-procurement registrations

Ensure all documentation (e.g., B\-BBEE, tax clearance) is current and properly archived

Support the preparation of proposals and marketing\-related content Administration Provide general administrative support across departments

Maintain filing systems (electronic and hard copy)

Assist with project and financial administration

Maintain accurate records and support quality assurance processes related to tenders General Participate in ongoing professional development initiatives

Perform ad hoc duties as required What We’re Looking For

A self\-motivated, reliable individual who thrives in a deadline\-driven environment. The ideal candidate will demonstrate initiative, professionalism, and a strong commitment to delivering high\-quality work.

If you meet the above requirements and are ready to contribute to a dynamic and fast\-paced environment, we invite you to apply.

Please email your CV and supporting documents to info@atconsultants.co.za

Pay: R10 555,31 \- R30 159,57 per month

Work Location: In person

Senior Tender Administrator

We are seeking a highly organised and adaptable Sales Support Administrator to provide administrative support across both the Sales Support and Customer Service functions. This role requires an individual who can seamlessly manage multiple responsibilities, prioritise tasks effectively, and provide exceptional service to both internal teams and customers.


The successful candidate will act as a key point of contact for sales administration, customer enquiries, and new business leads while ensuring operational processes run efficiently and accurately.  

  

This is a varied position suited to someone who thrives in a fast\-paced environment. You will be responsible for supporting the sales process from administration through to order fulfilment while also assisting customers with account enquiries, service requests, and general support.


You will be expected to demonstrate excellent organisational skills, strong attention to detail, and the ability to communicate professionally with customers, suppliers, and colleagues.

 **Requirements**  

  

Sales Support* Process and verify customer documentation for new mobile connections and services.
* Complete credit, compliance, and security checks to minimise fraud and ensure accuracy.
* Liaise with network providers regarding customer orders, account queries, and service requests.
* Coordinate the ordering and dispatch of mobile devices and related equipment.
* Maintain accurate customer records and update internal CRM systems and Excel databases.
* Ensure all customer documentation complies with provider requirements and internal standards.
* Process online orders and verify supporting documentation before submission.


Customer Service Support* Respond to customer enquiries via telephone, email, and live chat.
* Provide first\-line support for mobile devices and network connectivity issues.
* Assist customers with account management, billing enquiries, upgrades, activations, and service requests.
* Promote relevant products, services, and current promotions where appropriate.
* Record all customer interactions accurately within internal systems.
* Escalate complaints or technical issues in accordance with company procedures.
* Provide additional administrative support during busy operational periods.


Reception \& Lead Management* Answer incoming telephone calls and web chat enquiries in a professional and welcoming manner.
* Manage and distribute new business enquiries received through telephone, email, website, and online chat.
* Contact prospective customers to qualify enquiries before passing them to the sales team.
* Ensure all new leads are accurately recorded and assigned.


Key Skills \& Competencies* Excellent organisational and time management skills.
* Strong attention to detail and high levels of accuracy.
* Ability to manage multiple priorities and switch between tasks with ease.
* Excellent verbal and written communication skills.
* Professional and confident telephone manner.
* Customer\-focused with strong problem\-solving abilities.
* Ability to work independently while contributing effectively within a team.
* Strong administrative capability with excellent record\-keeping skills.
* Ability to perform well under pressure and meet deadlines.


Essential Requirements* Previous experience in a Sales Support, Customer Service, Administration, or similar office\-based role.
* Proficient in Microsoft Office, particularly Microsoft Excel.
* Experience using CRM systems and maintaining accurate customer records.
* Strong data entry and administrative skills.
* Excellent interpersonal skills and a positive, proactive attitude.

Desirable* Experience supporting business\-to\-business (B2B) customers.
* Previous experience within the telecommunications, technology, or service industry.
* Knowledge of order processing and customer account administration.


Personal Attributes
The ideal candidate will be:

* Highly organised and detail\-oriented.
* Adaptable and comfortable managing changing priorities.
* Positive, professional, and customer\-focused.
* A proactive problem\-solver with strong initiative.
* Able to build positive relationships with customers and colleagues.
* Reliable, accountable, and committed to delivering high\-quality work.

  

**Benefits**  

  

 Why Join Growth Resourcing?* Competitive salary with strong growth potential
* Be part of a **scaling business backed by UK leaders**
* Work in a high\-performance, supportive environment
* Real career progression opportunities—we grow people, not just teams
* Learn fast, move fast, and make an impact from day one

Sales Support Administrator

Bidvest Tank Terminals has an opportunity for a Commercial Administrator. This opportunity exists within the Commercial Department, based in Head Office, reporting to the Commercial Manager. The candidate must meet the following minimum criteria.

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