Browse live virtual assistant jobs in Cape Town, Western Cape. Salaries, top employers and how to apply. Updated regularly.

We are seeking an experienced, tech-savvy, and highly empathetic Virtual Medical Practice Manager / Assistant to oversee the operational and administrative backend of a growing psychiatric practice. The practice is preparing for a physical office relocation by January 1st, alongside a complete digital migration from Practice Fusion to SimplePractice. The ideal candidate brings strong operational logic, EHR data-handling proficiency, and a warm, diplomatic communication style capable of handling…

Medical Practice Virtual Assistant

Staff Outsource Solutions is seeking a highly organized Virtual Assistant for a remote, full-time role supporting Marketing, Sales, Administrative Operations, and Customer Service. The position requires strong communication, exceptional organization, and the ability to multitask across multiple functions in a remote setup. Responsibilities include social media management, email campaigns, research, lead generation, CRM upkeep, and general administrative support. J-18808-Ljbffr

Remote Virtual Assistant: Marketing, Admin & Support

This is a remote position. We are looking for a highly organized, proactive, and reliable Virtual Assistant to provide support across Marketing, Sales, Administrative Operations, and Customer Service. Key Responsibilities Marketing Assist with social media management and content scheduling Support email marketing and marketing campaigns Conduct online research and competitor research Sales Assist with lead generation and prospecting Research potential clients and maintain lead lists Update CRM …

Virtual Assistant (South Africa)

Job Description We're looking for an experienced AI Engineer with a strong background in conversational AI, voice technologies, and contact centre platforms. This role focuses on designing, building, and optimising intelligent voice and chatbot solutions, integrating large language models (LLMs) with enterprise systems, and driving innovation across customer engagement channels. Requirements Key Requirements 5 years' experience in Software Engineering, AI Engineering, or a related field. Minimu…

Senior AI Engineer (Voice AI & IVR)

**About Us**

  

Integrity360 is a leading independent cybersecurity and PCI specialist operating across Europe, Africa, the Caribbean, and North America. The company has office locations in Ireland, the UK, Bulgaria, Italy, Sweden, Spain, Lithuania, Ukraine, Africa, the Caribbean, and Canada, supported by seven Security Operations Centres (SOCs) located in Dublin, Sofia, Madrid, Stockholm, Rome, Johannesburg and Cape Town.  



  

With over 780 employees, including more than 585 dedicated cybersecurity professionals, Integrity360 delivers a full suite of professional, support, and managed security services. These span the complete cyber risk lifecycle, from identification and prevention to detection, response, and recovery. Integrity360 supports over 3000 mid\-market and enterprise organisations across sectors including financial services, insurance, government, healthcare, retail, telecommunications, and utilities.  



  

At Integrity360, people come first. We invest heavily in learning, development and progression, fostering a dynamic culture where innovation, collaboration and continuous growth are at the heart of what we do. If you're ready to take your cyber security career to the next level, we’d love to hear from you.  



**Job Role**

The **Sales Order Processing** role ensures customer orders are captured, validated, processed, and delivered accurately and efficiently while maintaining financial and compliance controls. It sits at the heart of the **Order\-to\-Cash (O2C)** cycle. This role involves managing sales documentation, preparing reports and quotes, and supporting the team in achieving sales targets through effective organization and customer service.  



**Responsibilities**

* Actively contributes to the growth of Integrity360 business through providing sales support to the Field and Desk Based Teams customer base you are aligned to.
* Management of inbound customer calls on the main sale phone number.
* Liaising with distribution partners to ensure quotes are requested, checked for accuracy, and uploaded to Salesforce.
* Ensure customer records are kept up to date on CRM tool.
* Ensure and that orders are processed, and PO are issued to Partners in timely manner.
* Prepare and send welcome packs to customers following receipt of orders.
* Use online partner portals to keep vendors informed on opportunities.
* Assist with internal queries from finance, operations, resourcing, and technical teams.
* Hold regular review session with the Field and Desk Sales Team’s that you are aligned to, providing updates on any issues / risks.
* Order Management \- complete Due Diligence on order processing e.g. are EE’s, PO’S attached to OPP; assist virtual team with the resolutions of queries on orders processed; provide updates on open orders and any potential delays.
* Finance \- resolution of customer billing queries; ensure PO’s are receipted in a timely manner and the renewal details are entered correctly.
* Operations \- process Deal Registration; creation of new product codes on Salesforce; production of SOW for Client Partners.
* Verify customer details, credit status, and contract terms.
Ensure compliance with internal financial and legal policies.  
* 

  

  

**Required Skills**

* Should have sales support / account executive experience in international company.
* Perfect English command both verbal and written.
* Ability to work independently and be a self\-starter while also being capable of working within a dynamic and highly distributed team environment.
* Experience in Microsoft Office.
* Experience with Salesforce is considered a strong plus.
* Understanding of the sales process, margin retention, and the ability to collaborate.
* Ability to maintain regular and focused contact with members of the virtual team including, Pre\-Sales, Practice Consultants, Project Management and Service teams.
Organized and punctual.  
* 

  

\#LI\-GB1

Sales Order Processing Coordinator

Newly Established Care Home | Somerset WestSalary: R32,000 – R35,000 per monthStart: As soon as possibleRecruitSmith is recruiting on behalf of a newly established private care home for an experienced and compassionate Registered Nurse (RN) / Nursing Manager to lead the nursing function and ensure exceptional, person-centred care for residents.The facility has 11 rooms accommodating up to 13 residents, providing an opportunity for the successful candidate to play an important role in establishi…

REGISTERED NURSE

*To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.*




  





**Job Title: Virtual Assistant** 




  





**About the Company:** 




 Our client is starting a remote home cleaning business that uses subcontractors.
 



  





**Job Description:** 




 Our client is launching a new remote home cleaning business. They need a Virtual Assistant Operator to help manage daily operations. This role is crucial for supporting the business as it grows. You will be the first point of contact for clients and help onboard new cleaning subcontractors.
 



 The business will use Booking Koala for scheduling and a US phone number with an app for communication. You will help manage inbound leads, post job openings, and interview potential subcontractors. You will also assist with running Google Ads campaigns once the business is established.
 



  





**Responsibilities of the role:** 




 • Manage the Booking Koala platform for scheduling and website.
 



 • Handle inbound leads and client inquiries.
 



 • Post job openings for contract cleaners.
 



 • Assist in interviewing contract cleaners.
 



 • Support Google Ads campaigns.
 



 • Make and receive calls using a US phone number via an app.
 



  





**Required Experience and Qualifications:** 




 • Experience with Booking Koala is preferred.
 



 • Experience receiving inbound leads and client messages.
 



 • Experience interviewing candidates.
 



 • Fluent English (C1 level).
 



 • Ability to communicate clearly with clients and subcontractors.
 



 • Experience in a local service business is a plus.
 



 • Must be comfortable working with clients and subcontractors.
 



 • Must prefer working with female candidates.
 



  





**Preferred Skills:** 




 • Experience with similar phone apps like RingCentral.
 



 • Experience as an Executive Assistant.
 



  





**Personality:** 




 • Fun and laid\-back attitude.
 



 • Easygoing and not overly serious.
 



  





**Software \& Tools:** 




 • Booking Koala
 



 • Koi app (or similar phone apps like RingCentral)
 



  





**Schedule:** 




 Full\-time
 



 Monday to Friday, 9 AM to 5 PM Central Time.
 



  





**Salary and Benefits:** 




 • Payment in USD or Local Currency according to candidate's preference.
 



 • Full\-time remote opportunity.

Virtual Assistant

*To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.*




  





**Job Title: Executive Assistant with Project Management Capabilities** 




  





**About the Company:** 




 Our client is a company that provides consulting services.
 



  





**Job Description:** 




 You will provide high\-level executive support. You will also help manage projects. We are looking for someone with strong executive assistant experience. You should have good instincts and be able to take ownership quickly. You should understand the basics of executive support. You will support a fast\-moving leader.
 



 You should be proactive and anticipate needs. You will look ahead at the calendar. You will ask questions and spot upcoming needs. You will flag conflicts or issues and suggest solutions. For example, if an in\-person meeting is followed by a Zoom call, you will flag this or schedule travel time. You will manage the calendar and priorities carefully. You will schedule meetings thoughtfully. You will know what needs preparation in advance. You will watch upcoming travel and commitments. You will help the executive stay ahead of a busy and changing schedule.
 



  





**Responsibilities of the role:** 




 • Manage calendars and priorities.
 



 • Schedule meetings thoughtfully.
 



 • Prepare for upcoming events and meetings.
 



 • Monitor upcoming travel and commitments.
 



 • Track open items, deadlines, and follow\-ups.
 



 • Ensure tasks and projects do not fall through the cracks.
 



 • Understand objectives and determine the required steps to achieve them.
 



 • Draft polished communications for clients, partners, and stakeholders.
 



 • Exercise good judgment in handling tasks independently or escalating them.
 



 • Establish and own effective systems for organization.
 



  





**Required Experience and Qualifications:** 




 • Prior executive support experience is required.
 



 • Experience supporting a founder, senior executive, or similar leader.
 



 • Ability to take ownership quickly.
 



 • Strong calendar and priority management skills.
 



 • Excellent follow\-through and task management skills.
 



 • Ability to operate with context and desired outcomes, not just instructions.
 



 • Strong written communication skills.
 



 • Good judgment.
 



 • Ability to reduce the executive's mental load.
 



  





**Preferred Skills:** 




 • Project management capabilities.
 



  





**Personality:** 




 • Proactive and anticipatory.
 



 • Organized.
 



 • Low\-friction approach to work.
 



 • Takes initiative and ownership.
 



  





**Software \& Tools:** 




 • Google Workspace (Calendar, Gmail, Docs, Sheets)
 



 • Project management tools (specific tools not mentioned, but comfort with them is implied)
 



  





**Schedule:** 




 Full\-time position.
 



 Standard business hours, with flexibility for executive needs.
 



  





**Salary and Benefits:** 




 • Payment in USD or Local Currency according to candidate's preference.
 



 • Full\-time remote opportunity.

Executive Assistant

Post Number
2061 , 2068 , 2070
Faculty/Department
University of the Western Cape \-\> Deputy Vice\-Chancellor: Research \& Innovation \-\> Library Services
Type of Position
Permanent \- Full Time
Length of Contract Period
Location
Main Campus \- Bellville, WC ZA (Primary)  

Closing Date
4/10/2026
  

**Role Clarification \& Key Performance Areas**  

The University of the Western Cape Library Services’ vision is to be a strategic partner recognised for our excellence in innovative and relevant library services.  

The primary role of the Library Assistant is to support library learning, teaching and research activities, particularly those related to open science, collections, virtual reference and user services.  

**Main duties and responsibilities include:**


* Perform library user services duties i.e., Circulation; Short loans; ILL etc.
* Perform basic cataloguing \& databases searches
* Provide support to research services including institutional repositories
* Perform virtual \& in\-person reference services
* Collection development and maintenance
* Assist and participate in library events and other projects.
**Minimum Requirements**  

**Minimum Requirements** (Qualification and Experience)


* A B.Bibl / BLIS degree at NQF Level 8 or a relevant equivalent qualification
* One year’s working experience in a library, preferably digital library setting

  

  

**Required competencies** (skills, knowledge and behavioural attributes):


* Experience with user services
* Knowledge of digital transformation in the library environment
* Exposure to open science activities
* Ability to work in a team environment as well as independently
* Attention to detail and ability to plan
* Willingness to work over weekends as required.

  



In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
To be considered for this vacancy, you must click on the Apply for this Job or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at \+27 21 959 4063/3642/9362/9708/3160/3756 or email: e\-recruitment@uwc.ac.za.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Library Assistant (3 Posts)

Reference: CPT005951-MV-1 Are you immediately available for a 3-month contract? Our client near Bloubergstrand is looking for a well-spoken virtual assistant to schedule online virtual meetings, respond to client enquiries, obtain supplier quotes when required and keep electronic calendars and administrative tasks up to date. A reliable Wi-Fi connection and backup power supply are essential. Duties & Responsibilities REQUIREMENTS Gr 12 or similar Good written and verbal communication skills Str…

Junior Virtual Customer Liaison Administrator - Bloubergstrand

Reference: CPT005951-MV-1 Are you immediately available for a 3-month contract? Our client near Bloubergstrand is looking for a well-spoken virtual assistant to schedule online virtual meetings, respond to client enquiries, obtain supplier quotes when required and keep electronic calendars and administrative tasks up to date. A reliable Wi-Fi connection and backup power supply are essential. REQUIREMENTS Gr 12 or similar Good written and verbal communication skills Strong organisational and adm…

Virtual Administrator Table View

**Team Assistant** 




**Interpath** 




**Cape Town, South Africa** 




  





 Interpath is an international and fast\-growing advisory business with deep expertise in a broad range of specialisms spanning deals, advisory and restructuring capabilities.
 



  





 We deliver tangible results for global businesses, their investors, and stakeholders when complex problems arise, and critical decisions need to be made. Interpath is agile, independent, and conflict\-free, and our passion for doing what’s right, every time, sets us apart.
 



  





 Interpath has been under the sponsorship of Private Equity firm Bridgepoint since May 2026 and we are focused on delivering our 2030 vision by accelerating our international expansion, retaining \& attracting top talent, broadening our service offerings across existing \& new geographies, and selectively pursuing strategic acquisitions to further strengthen our platform.
 



  





 Our diverse teams provide specialist technical knowledge combined with deep sector experience across our service line specialisms. Since our foundation in 2021, Interpath has grown rapidly, and we now have a presence across the UK, Ireland, France, Algeria, Germany, Austria, Switzerland, Spain, BVI, Cayman Islands, Bermuda, Barbados, Hong Kong, Singapore, India and South Africa. By 2030 we aim to be one of the world’s leading advisory firms with a truly global footprint.
 



  





 We have an exciting opportunity for a proactive and highly organised Team Assistant to join our South Africa team. This role will provide exceptional administrative and operational support to a group of Directors, helping them manage priorities effectively and ensuring the smooth day\-to\-day running of business activities.
 



  





 This is a fast\-paced and varied position that requires initiative, flexibility, discretion and the ability to build strong working relationships. The successful candidate will be enthusiastic, eager to learn, and capable of managing multiple priorities while maintaining a high level of accuracy and professionalism.
 



  





**Responsibilities:** 



* Provide comprehensive diary management support to Directors, including arranging meetings, conference calls, meeting rooms and catering requirements.
* Prepare, format and maintain professional documents including letters, reports, meeting agendas, minutes and presentation materials, ensuring appropriate branding standards are applied.
* Coordinate travel and accommodation arrangements while maintaining a cost\-conscious approach to bookings.
* Process expense claims accurately and ensure timely submission.
* Maintain and update Salesforce/CRM records to ensure information remains accurate and current.
* Support the planning and delivery of business development events, including guest list management, invitations, venue liaison and hospitality arrangements.
* Arrange seminars, training sessions and internal events as required.
* Manage incoming telephone calls professionally and direct enquiries appropriately.
* Support office operations and facilities\-related activities, including reception cover, meeting room setup, stationery orders and catering requirements.
* Collaborate with colleagues across the Administration team to share workload, provide cover during absences and support wider business needs.
* Undertake additional ad hoc administrative tasks as required to support the business.



  





**Education and experience:** 



* Previous experience in an administrative, team assistant, secretary or office support role is advantageous; however, candidates with strong organizational and communication skills will also be considered.
* Demonstrated ability to build effective working relationships and work collaboratively within a team environment.
* Strong sense of ownership with the ability to take initiative and follow tasks through to completion.
* Excellent organizational skills, attention to detail and ability to manage competing priorities effectively.
* Ability to identify, escalate and prioritize issues to ensure deadlines are met.
* Excellent written and verbal communication skills with the confidence to interact with both internal and external stakeholders.
* Strong time management skills and ability to work efficiently in a fast\-paced environment.
* Proficiency in Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
* Experience working with CRM systems, particularly Salesforce, would be advantageous.
* Native or fluent English is essential.



  





**Benefits**




 At Interpath, our people lie at the heart of our business. That's why we provide employees with a competitive and comprehensive reward package including compelling salaries and a range of core and optional benefits. Read more about our benefits;
 
 Company Benefits \- Interpath
 




  





**Unsolicited Resumes from Third\-Party Recruiters**




 Please note that Interpath do not accept unsolicited resumes from third\-party recruiters. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that Interpath will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
 



  





**Inclusion at Interpath**




 We exist to help our clients seize transformational opportunities or to navigate their most difficult challenges, and so we need to draw on the brightest minds from the broadest range of backgrounds to bring the most insightful perspectives.
 



 To do that, it’s essential that it is in our DNA to support and celebrate our people as individuals and that we all have the ability, resources and guidance to achieve our long\-term career ambitions. Read more about our Inclusion initiatives;
 
 Inclusion \- Interpath
 




  





**Learning \& Development**




 Interpath provide a broad range of tailored training programs, on\-the\-job learning and networking opportunities help our employees develop the skills and experience required to progress on their chosen career paths.
 



  





**Values**




 Our four core values are the cornerstones of culture at Interpath and steer everything from everyday decisions to larger strategic initiatives. Our Interpath Values are;
 



**Do the right thing**
 \- Our comfort zone is uncomfortable. We always make the right decision, not simply what is easy or popular.
 



**All hands on deck**
 \- stand shoulder\-to\-shoulder with colleagues and clients, be that physically or from afar. Our individual expertise may find the answers, but implementation happens though teamwork.
 



**Passion drives success**
 \- The impossible is always possible. We push the boundaries of what is expected because we're never satisfied with the status quo. Our clients expect the right result when they engage with us, and it's only by delivering this that we win.
 



**Embrace different**
 \- cultures to mindsets, we welcome all. We believe that people are equal, but not the same.

Team Assistant

**Location:** Cape Town – Remote  
**Job Type:** Full\-Time / Contract / International Opportunities  
**Company:** Retail Assistants

Retail Assistants is looking for South African professionals with **real estate, property or sales administration experience** who are interested in supporting international real estate businesses remotely.

We are particularly interested in candidates who understand the fast\-paced environment of property sales and can provide organised administrative support to agents, brokers and property teams.

**Responsibilities may include:**

* Managing property enquiries
* Updating CRM systems
* Following up on leads
* Managing agent diaries and appointments
* Preparing property documents
* Listing administration
* Updating property information
* Coordinating viewings
* Email and inbox management
* Preparing reports and spreadsheets
* Supporting sales agents with day\-to\-day administration
* Maintaining accurate client and property records

**Relevant backgrounds include:** Real Estate Administrator, Property Administrator, Real Estate PA, Sales Administrator, Listing Administrator, Property Coordinator, Rental Administrator or Virtual Assistant with property experience.

Experience with property CRMs, Microsoft 365, Google Workspace or similar systems is advantageous.

Strong written and spoken English and excellent organisational skills are essential.

Candidates must have a reliable computer, stable internet and a professional remote working environment.

Pay: From R7 500,00 per month

Work Location: In person

Real Estate Virtual Assistant – Remote International Clients

**Location:** Cape Town – Remote  
**Job Type:** Full\-Time / Part\-Time / Contract / International Opportunities  
**Company:** Retail Assistants

Exceptional Executive Assistants \& Virtual Assistants Wanted

Are you the person who keeps everything organised while everyone else is running around?

Retail Assistants is building a pool of experienced **South African Executive Assistants and Virtual Assistants** for potential remote opportunities supporting founders, executives and international businesses, including organisations operating in the **UAE, UK and USA**.

We're looking for highly organised, professional and resourceful people who can make an executive's working life easier.

This isn't simply about waiting for instructions.

The strongest candidates should be able to:

**Anticipate. Prioritise. Organise. Follow up. Solve problems.**

Opportunities May Include

* Executive Assistant
* Virtual Assistant
* Personal Assistant
* Founder Assistant
* Executive Support
* Administrative Assistant
* Operations Assistant
* Sales \& Administrative Assistant
* Client Services Administrator

Potential Responsibilities

Depending on the employer:

* Calendar management
* Inbox management
* Meeting scheduling
* Preparing agendas
* Taking meeting notes
* Tracking action items
* Following up on deadlines
* Online research
* Preparing documents
* Creating presentations
* Spreadsheet management
* CRM administration
* Travel planning
* Flight/accommodation bookings
* Appointment coordination
* Report preparation
* Client communication
* Supplier follow\-ups
* Digital filing
* Project coordination
* Sales administration
* General executive support

We're Looking For People Who Are

* Exceptionally organised
* Reliable
* Professional
* Discreet
* Resourceful
* Proactive
* Detail\-oriented
* Strong written communicators
* Confident spoken communicators
* Comfortable taking responsibility
* Able to prioritise competing demands
* Capable of working without constant supervision
* Comfortable supporting senior people

Technology

Tell us what you genuinely know how to use.

Experience may include:

Google Workspace, Microsoft 365, Excel, Google Sheets, PowerPoint, Google Slides, Teams, Zoom, Slack, Canva, Notion, Trello, Asana, Monday.com, Calendly, CRM systems and AI productivity tools.

You don't need to know everything listed.

Remote Working Requirements

Candidates should have:

* Reliable computer
* Stable internet
* Professional home\-working environment
* Strong spoken and written English
* Ability to attend video meetings
* Ability to work international hours where required

Video Candidate Profile

Shortlisted candidates may be invited to create a short professional introduction and complete a simple executive\-support scenario.

For example:

*"Your executive has 40 unread emails, two conflicting meetings, an urgent client requesting a response and a flight that needs to be booked today. Talk us through how you would prioritise the situation."*

We're assessing:

**Communication \+ Organisation \+ Judgement \+ Professionalism \+ Problem\-Solving**

Remuneration

Remuneration will depend on the employer, experience, seniority, responsibilities, hours and engagement structure.

How to Apply

Email **info@retailassistants.co.za**

**Subject: INTERNATIONAL EA / VA – \[YOUR NAME]**

Include:

* CV
* Location
* Employment status
* Notice period/availability
* Years of EA/VA/admin experience
* Types/levels of executives previously supported
* Industries you've worked in
* Software/platforms you use
* Current/previous remuneration
* Expected remuneration
* UAE/UK/US working\-hour availability

Please answer:

**What are the three things you believe make an exceptional Executive Assistant?**

Joining the Retail Assistants talent pool does not guarantee placement.

Pay: From R7 500,00 per month

Work Location: In person

Remote Executive Assistant / Virtual Assistant – International Opportunities

POSITION SUMMARY: The Virtual Check\-In Receptionist is responsible for providing remote
 



 patient support, facilitating virtual patient check\-in processes, appointment scheduling, insurance
 



 verification, registration assistance, and exceptional customer service. This role requires excellent
 



 communication skills, strong attention to detail, and the ability to manage a high volume of patient
 



 interactions while maintaining professionalism, empathy, and accuracy. The ideal candidate
 



 thrives in a fast\-paced virtual environment, can efficiently navigate multiple systems
 



 simultaneously, and is committed to delivering outstanding service to both patients and healthcare
 



 providers.
 



  





 ESSENTIAL DUTIES \& RESPONSIBILITIES:
 



 • Provides exceptional customer service to a high volume of patients through phone, email,
 



 text messaging, and other electronic communication channels.
 



 • Facilitates patient flow by conducting virtual patient check\-ins, notifying clinical staff of
 



 patient arrivals, monitoring appointment delays, and communicating updates effectively to
 



 patients and care teams.
 



 • Accurately documents and updates patient demographic, billing, insurance, and
 



 registration information within the electronic medical record (EMR) system.
 



 • Verifies insurance eligibility and benefits prior to patient appointments.
 



 • Explains financial policies and patient responsibilities, collects payments when applicable,
 



 and documents transactions accurately.
 



 • Schedules, reschedules, and cancels appointments in accordance with physician protocols
 



 and practice guidelines.
 



 • Monitors scheduling queues, voicemails, electronic communications, and patient requests
 



 to ensure timely follow\-up and resolution.
 



 • Maintains a secure, organized, and professional remote work environment while adhering
 



 to company standards and procedures.
 



 • Protects patient confidentiality and complies with HIPAA, privacy, security, and compliance
 



 guidelines established by the practice.
 



 • Meets established productivity, quality assurance, attendance, and service\-level
 



 performance standards.
 



  





 QUALIFICATIONS:
 



 • Minimum of 1 year of medical receptionist, patient access, healthcare customer service, or
 



 medical call center experience preferred.
 



 • Experience working remotely in a healthcare, customer service, or contact center
 



 environment is a plus.
 



 • Proficiency with NextGen or other electronic medical record (EMR/EHR) systems
 



 preferred.
 



 • Strong data entry and computer navigation skills with a high degree of accuracy.
 



 • Proficient in Microsoft Office and web\-based applications.
 



 • Ability to effectively manage multiple systems and tasks simultaneously in a virtual work
 



 environment.

Virtual Check-in Receptionist

We're looking for a Virtual Assistant to own high-volume outbound member texting for a fast-growing travel membership company. You will send outbound texts to a large volume of members on a recurring basis, personalizing each message just enough to feel human and relevant rather than copied and pasted. The core of this role is speed, accuracy, and quality at scale. This is not primarily an inbound support role. It is also not a strategy or marketing position. The immediate focus is outbound tex…

Virtual Assistant (Outreach and Engagement)

We're looking for a **Virtual Assistant** to own high\-volume outbound member texting for a fast\-growing travel membership company. You will send outbound texts to a large volume of members on a recurring basis, personalizing each message just enough to feel human and relevant rather than copied and pasted. The core of this role is speed, accuracy, and quality at scale.


This is not primarily an inbound support role. It is also not a strategy or marketing position. The immediate focus is outbound texting execution — moving through a high volume of member conversations quickly, using context and prior message history to make small, thoughtful adjustments so every member feels like the company knows who they are. If you have excellent written English, a strong feel for natural US texting language, and can stay sharp and detail\-oriented while working through repetitive communication work at pace, this role is a strong fit.


Why You'll Want to Join

* You will be paid in **USD** (bi\-monthly: every 15th and 30th)
* **Paid Time Off** in accordance with company policy
* Observance of **Holidays** per company guidelines
* **100% remote setup** so you can work wherever you're most productive
* This role requires availability **approximately 6:00 AM to 2:00 PM US ET time**
* Join a growing travel membership company with a large and active member base
* Clear path to expanded responsibilities including inbound support and broader member success work as trust is built


What You'll Work On

**High\-Volume Outbound Member Texting**

* Send outbound texts to a large volume of members on a recurring basis using approved messaging patterns and base templates
* Personalize messages just enough so they feel human, relevant, and timely rather than copied and pasted
* Review recent message history before sending outreach so members are not receiving the exact same style of message repeatedly
* Notice small details about members such as where they traveled recently, where they may want to go next, or what stage they are at in the travel planning process, and use those details to choose the best variation of a message
* Work through a large number of member conversations in a short window while staying accurate, efficient, and detail\-oriented

**Member Familiarity and Judgment**

* Read member conversations regularly to build familiarity with the client base and improve judgment over time
* Learn the company well enough to understand what kind of outreach feels natural for different members and situations
* Follow messaging guidance and training while still making smart small adjustments when needed
* Escalate unusual, high\-stakes, or unclear situations rather than guessing


What You Bring

* Excellent written English with a strong feel for natural US iMessage\-style texting language — messages must sound like a real person texting, not scripted customer support
* Fast worker who can move through a high volume of conversations efficiently without becoming careless
* Comfortable doing repetitive communication work at pace without losing quality or attention to detail
* Strong memory for prior messages, member context, and small differences between conversations
* Able to infer which version of a message makes the most sense based on context rather than needing every line scripted in advance
* Reliable, organized, and consistent with a strong sense of when to ask questions versus when to act
* Available approximately 6:00 AM to 2:00 PM US time on a consistent basis


Nice to Have

* Prior experience in customer communication, outreach, texting\-based support, inbox management, or similar high\-volume communication work
* Familiarity with travel, membership, or subscription\-based businesses
* Experience personalizing outreach at scale across a large contact base


How to Apply


Please include:

* Your **updated resume**
* A **short Loom video (1 to 2 minutes)** introducing yourself, describing your experience with high\-volume written communication or outreach work, and explaining how you stay accurate and detail\-oriented when working through repetitive tasks quickly

**Only candidates who submit a Loom video will be moved to the next step of the hiring process.**


If you take pride in getting details right, can move fast without cutting corners, and want to be the person who makes a large member base feel personally cared for at scale, this role gives you the consistency and the direct impact to do your best work.

**Application Process Overview**


Our comprehensive selection process ensures we find the right fit for both you and our clients:

* **Initial Application** \- Submit your application and complete our prequalifying questions
* **Video Introduction** \- Record an video introduction to showcase your communication skills and work experience
* **Role\-Specific Assessment** \- Complete a homework assignment tailored to the position (if applicable)
* **Recruitment Interview** \- Initial screening with our talent team
* **Executive Interview** \- Meet with senior leadership to discuss role alignment
* **Client Interview** \- Final interview with the client team you'd be supporting
* **Background \& Reference Check** \- Professional reference verification
* **Job Offer** \- Successful candidates receive a formal offer to join the team


Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

Virtual Assistant (Outreach and Engagement) (BBS823)

Are you the kind of person who talks to chatbots for fun, dreams in prompts, and knows the difference between SIP and a cup of tea? We're on the hunt for a Senior AI & Voice Automation Specialist to help build the future of customer conversations. You'll be creating smart voice assistants, designing seamless customer journeys, and teaching AI how to talk like a human (without developing an attitude). If you've ever thought, "I could build a better IVR than this," then keep reading. Key Responsi…

Senior AI & Voice Automation Specialist

**Executive Assistant \& Business Operations Coordinator** 




  





**Location:** 
 Fully remote, South Africa
 



**Hours:** 
 Full\-time, Monday to Friday, aligned with UK working hours
 



**Pay:** 
 R250 per hour
 



**Reports to:** 
 Founders and senior leadership team
 



**Application:** 
 click on the linkedin Apply button to access the Google Form
 



  





**About Just Bee Honey** 




 Just Bee is one of the UK's fastest\-growing wellness brands, creating innovative honey blends infused with natural vitamins, minerals and botanicals to support everyday health, from sleep and immunity to gut health.
 



  





 Following our inclusion in the 2026 Sunday Times 100 Fastest Growing Companies, we've grown from £1\.75 million to £10 million turnover in just three years and are entering our next phase of growth with exciting new product launches, retail expansion and continued innovation.
 



  





**About the role** 




 We are looking for a highly organised and proactive Executive Assistant \& Business Operations Coordinator to support our founders and wider leadership team.
 



  





 This is a varied remote role covering executive support, finance and payroll administration, reporting and business projects. You will help keep recurring processes running smoothly, ensure important actions are followed through and bring structure to a busy, growing business.
 



  





***Key responsibilities***




  





**Executive support** 



* Manage the founders’ inboxes and provide clear daily debriefs
* Monitor shared inboxes and ensure important queries are actioned
* Draft emails, reports and internal communications
* Support diary management, meeting preparation, research and follow\-ups



  





**Finance, payroll and HR administration** 



* Assist with reconciliations, invoices, supplier payments and financial trackers
* Support the preparation and checking of monthly payroll information
* Review timesheets, leave and other employee records
* Assist with onboarding, offboarding and general HR administration



  





**Reporting and business operations** 



* Maintain regular sales, marketing and operational reports
* Prepare clear performance updates for the leadership team
* Support channel\-specific financial and performance reporting
* Highlight unusual results, risks and outstanding actions



  





**Projects and process improvement** 



* Coordinate projects across operations, HR, finance, marketing and customer service
* Create and maintain trackers, procedures and internal guidance
* Support creator collaborations, customer disputes and escalated enquiries
* Identify opportunities to simplify or automate administrative processes



  





***Skills and experience***



* Experience in an Executive Assistant, operations, finance administration or similarly varied role
* Excellent organisation, communication and priority\-management skills
* Some experience with bookkeeping, reconciliations, invoicing or payroll administration
* Strong Excel or Google Sheets skills and confidence working with numbers
* Excellent written and spoken English with strong attention to detail
* Confidence using AI tools to support research, reporting and administrative work
* A proactive, trustworthy approach and the ability to work independently



  





 Experience with Xero, Shopify, Amazon, TikTok Shop or similar platforms would be helpful, but training can be provided.
 



  





 If you enjoy variety, take ownership of your work and like finding ways to make things run more smoothly, we’d love to hear from you.
 



  





 To apply, simply click the
 **LinkedIn Apply button** 
 above and complete the short Google Form. We’ve included a little attention\-to\-detail check, so when asked for your favourite colour, please select maroon. We look forward to hearing from you!

Are you a
 **driven, ambitious and AI\-savvy graduate** 
 looking for a role where you can learn fast, make an impact and get exposure to how a global business really works?
 



  





 We’re looking for someone who is
 **curious, organised, commercially minded and passionate about digital marketing** 
 to join us as an Executive Assistant supporting our
 **Global CEO and Executive Leadership Team (ExCo)** 
 .
 



  





 This is not your traditional Executive Assistant role. You’ll be working closely with senior leaders across the business, gaining a unique view of our strategy, clients, people, operations and growth plans. You’ll be trusted with meaningful responsibilities from day one and will have the opportunity to use
 **AI, automation and new technologies** 
 to improve the way our leadership team operates.
 



  





 This is an opportunity to get front\-row exposure to a global business at the very start of your career.
 



 You’ll work directly with senior leadership, build relationships across the organisation and develop an understanding of everything from strategy and commercial performance to clients, people, operations, technology and growth.
 



  





 For 24 months we’ll invest in your development and help you build the skills, knowledge and experience to determine where you want to take your career next. As you grow, there will be opportunities to move into other areas of the business and progress beyond the EA role.
 



 Reporting to the Group CEO this role will provide proactive day to day support in diary management, communication, strategic project co\-ordination and general Exco administration.
 



  





**Key Responsibilities** 




**Executive Support \& Diary Management** 



* Manage and maintain a complex global calendar for the CEO and provide diary support for the rest of the Exco as required.
* Anticipate scheduling needs, resolve conflicts, and ensure all engagements are well\-prepared and prioritized.
* Act as a trusted gatekeeper, ensuring the CEO’s time is focused on priorities



  





**Meetings \& Communication** 



* Prepare and follow up Exco and Global leadership meetings including agendas, pre\-reads, minutes, and action tracking.
* Draft and review internal and external communications such as emails, reports, and presentations.
* Monitor information flow and ensure timely communication between Exco and key stakeholders.
* Coordinate board and leadership team meetings, ensuring materials are circulated in advance.
* Coordinate Global Townhalls and agendas.



  





**Strategic Project Co\-ordination** 



* Oversee large, often cross\-functional organisation\-wide initiatives by setting a roadmap, co\-ordinating stakeholders/SMEs and driving execution.
* Project Governance — define roles and responsibilities; set milestones and deliverables, agree communication channels.
* Bring together multiple stakeholders and help drive decisions.
* Researching, benchmarking, analyzing data, and leveraging AI models to deliver data\-backed recommendations.
* Creating systems, custom prompts, and automated processes to optimize operational efficiency across the organization.'
* Identify manual bottlenecks and continuously build automated workflows using AI tooling (e.g., Gemini Enterprise, Spark, Agent\-based workflows) to streamline project reporting and routine Exco tasks.



  





**Operational Excellence** 



* Serve as the first point of contact for communications directed to the Exco.
* Anticipate issues, resolve scheduling or logistical conflicts proactively, and maintain the highest standards of discretion.
* Continuously seek ways to improve efficiency through emerging AI technologies, process optimization, and best practices.



  





**Knowledge and experience** 




 The successful candidate will be encouraged to continuously develop skills in organizational efficiency, communication technologies, and global executive support best practices. This includes deep proficiency in complex calendar management, sophisticated travel planning, and adopting new technologies to streamline executive processes.
 


* Outstanding organizational skills and ability to successfully manage projects;
* Excellent document drafting skills and tech savy
* Fluent in English with excellent writing skills and the ability to adapt the tone of voice of others.
* A proven track record of quickly understanding complex content.
* Technical Aptitude: Highly technically astute; comfortable understanding complex technical concepts, systems, tools, and digital platforms.
* AI \& Automation Mindset: Strong passion and eagerness to learn and leverage generative AI and automation tools to increase productivity.



  





**Personal Attributes** 



* A recent graduate or early\-career professional looking to build a career in a fast\-paced business
* **Passionate about digital marketing, technology and the changing role of AI**
* **Proactive \& Resilient:** 
 A self\-starter who anticipates needs and stays composed under pressure.
* **Collaborative:** 
 Works effectively with diverse global teams and supports colleagues to achieve shared goals.
* **Trustworthy:** 
 Exercises sound judgment, integrity, and discretion at all times.
* **Solution\-Oriented:** 
 Demonstrates initiative and drives results that exceed expectations.
* **Tech\-Curious \& Innovative:** 
 Eager to learn, experiment with new AI tools, and rethink traditional operational processes.
* **Aligned with Incubeta Values:**
* *Earn Trust*
* *Help Others Succeed*
* *Dare to Lead*
* *Exceed Expectations*
* **AI savvy** 
 — you don’t need to be an AI expert, but you should be excited by what AI can do and keen to explore how it can be applied in your day\-to\-day work



  





**Incubeta Company Values:** 



* **Earn Trust:** 
 Focused on maintaining and increasing customer focus, works with the customer in mind earning trust along each step with clients and colleagues
* **Help Others Succeed:** 
 Makes an active contribution to a joint result (organizational target) or to resolving problems or conflicts. Think in terms of possibilities. Is able to solve issues and problems in a timely and effective manner, working as a team.
* **Dare to Lead:** 
 Is willing to improve individual performance and stimulate others to act accordingly. Setting the standard and example. Being solution driven.
* **Exceed Expectations:** 
 Carries out tasks without help from others; takes command of problem situations and aims to achieve more than the basic requirements



  





**Equal Opportunity Employer:** 




 Incubeta is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 



  





**Application Process:** 




 If you feel you meet the criteria please kindly submit your resume, cover letter, and portfolio of relevant work. Applications will be reviewed on a rolling basis until the position is filled.Please take note that if you do not receive a response within 2 weeks of applying, you should consider your application as unsuccessful.
 



 Join us at Incubeta to shape the future of digital marketing!

Graduate Executive Assistant and Project Coordinator

**About the client:**
 Our client is a US\-based, fully remote team specializing in WordPress and Shopify website development, e\-commerce, applications, integrations, hosting, and ongoing digital services. They partner with businesses, agencies, and organizations to create high\-quality digital experiences and provide long\-term support.
   

  

 Their culture emphasizes treating people well, maintaining strong communication, continuously improving processes, and delivering thoughtful, high\-quality work. As the company continues to grow, it is building stronger systems and leadership structures to support excellent delivery at scale.
   

  

**About the role:**
 Our client is seeking a detail\-oriented
 **Web Project Coordinator** 
 to support website development projects, improve delivery processes, and ensure seamless collaboration between internal teams and external partners.
   

  

 This role is ideal for someone with strong organizational skills, excellent communication abilities, and a proactive mindset toward improving execution.
   

  

 The Delivery Coordinator will report directly to the Head of Delivery and will primarily support delivery leadership by maintaining visibility, follow\-through, communication, and process consistency. This role is not responsible for independently managing the entire delivery function. Instead, it helps ensure that projects, tasks, and commitments remain organized and moving forward.
   

  

**What you’ll be doing:**
* Track project timelines, milestones, task completion, and delivery commitments to keep projects on schedule
* Maintain and update project boards using Asana and Kanban methodologies
* Coordinate daily task assignments, follow\-ups, and deliverables across internal teams and external partners
* Keep project statuses, owners, priorities, and next steps accurate and up to date
* Identify blockers, missing information, technical dependencies, and potential delivery risks early
* Coordinate communication between clients, leadership, developers, designers, QA, and other stakeholders
* Translate client requests and project requirements into clear, actionable tasks for developers and specialists
* Assist with collecting client content, approvals, access, and other information required for project completion
* Handle straightforward WordPress or Shopify content and administrative updates where appropriate
* Support QA, SOP documentation, process improvements, and adherence to defined workflows and standards.


**Who are we looking for?**
* 1–3 years of experience in project coordination, operations, customer success, or a similar role
* Experience supporting digital projects, websites, software, or agency environments is preferred
* Strong experience with Asana, Kanban, Jira, ClickUp, Monday, or similar project management tools
* Highly organized with excellent attention to detail and the ability to manage multiple priorities
* Proactive and accountable, with strong ownership of follow\-through and deadlines
* Excellent written and verbal communication skills for coordinating cross\-functional teams
* Comfortable identifying blockers, missing information, dependencies, and potential project risks
* Working knowledge of WordPress, Shopify, or basic software development concepts is preferred
* Able to work independently and effectively within a fully remote team.


**Position:** 
 Delivery Coordinator
   

  

**Remote Status:** 
 Fully Remote
   

  

**Preferred Location:** 
 Global
   

  

**Working Hours:** 
 40 hours a week during standard US Mountain Time working hours, with some flexibility
   

  

**Holidays:** 
 11 paid holidays and 10 days of paid time off annually
   

  

**Salary:** 
 USD 1,800 \- USD 2,200 per month
   

  

**Internal Job ID:** 
 1489

Web Project Coordinator - 1489 - Cape Town, South Africa

### **Description**

  

At Sabio Group, we're dedicated to fostering an environment where employees thrive. Since 1998, we've built a dynamic culture that is both challenging and fun, driven by a team of ambitious, knowledgeable individuals who are passionate about leading the CX revolution. We're seeking creative, resourceful people to join our fast\-growing organisation, where you'll have the opportunity to develop your skills and contribute to a culture of continuous learning.  

  

We work with some of the world’s largest organisations across various industries, delivering exceptional digital customer experiences through our unique blend of expertise, technology, and insight. As one of Europe’s fastest\-growing providers of CX transformation solutions, we’re committed to sustainability, diversity, and inclusion, ensuring our workforce reflects the diverse society we serve. Join us and help shape the future of customer experience.  

  

We are currently looking for a passionate and enthusiastic AWS Connect Developer.  

  

We look for people with the right cultural fit having what it takes to drive our business forward. We also look for people who are keen to develop new knowledge and skills, because our growth is ultimately dependent on yours. You will play an important role in driving change within our business, joining a department that is continually on a journey of change.  

  

The AWS Connect Developer is responsible for designing, developing, implementing, and supporting cloud\-based contact centre solutions using Amazon Connect and the wider AWS platform. The role focuses on delivering seamless customer and agent experiences through the development of intelligent contact flows, integrations, automation, reporting capabilities, and omnichannel communication solutions.  

Working closely with solution architects, business analysts, operations teams, and Sabio client stakeholders, the AWS Connect Developer transforms business requirements into scalable, secure, and resilient contact centre applications that improve customer engagement and operational efficiency.### **Key Responsibilities**

 **Amazon Connect Development*** Design, build, and maintain Amazon Connect contact centre solutions.
* Create and manage contact flows, customer journeys, routing profiles, queues, and agent experiences.
* Develop inbound, outbound, callback, chatbot, webchat, email, and messaging solutions.
* Configure and support Contact Lens, Wisdom, Tasks, Cases, and Customer Profiles capabilities.
* Implement contact centre automation and self\-service solutions.

**Integration Development*** Develop integrations between Amazon Connect and enterprise systems including:
	+ CRM platforms (Salesforce, Microsoft Dynamics, ServiceNow).
	+ Workforce Management solution.
	+ Knowledge Management platforms.
	+ Payment gateways.
	+ Third\-party telephony services.
	+ AI and conversational platforms.
* Implement CTI and screen\-pop functionality where required

**AWS Solution Development*** Develop serverless applications using:
	+ AWS Lambda.
	+ API Gateway.
	+ DynamoDB.
	+ SQS.
	+ SNS.
	+ S3\.
* Create Infrastructure as Code using Terraform.
* Develop reusable components and automation frameworks.

**Customer Experience Enhancement*** Implement conversational AI and virtual assistant integrations.
* Develop intelligent routing and customer segmentation solutions.
* Enhance customer self\-service capabilities.
* Support omnichannel engagement strategies.

**DevOps and Automation*** Create and maintain CI/CD pipelines.
* Support automated testing and deployment processes.
* Implement platform monitoring, alerting, and operational dashboards.
* Develop automated provisioning and operational support tooling.

**Security and Compliance*** Apply AWS security best practices.
* Implement IAM permissions and role\-based access controls.
* Support data protection and compliance requirements.
* Ensure encryption, auditing, and logging standards are maintained.

**Operational Support*** Troubleshoot and resolve application and platform issues.
* Conduct root cause analysis for major incidents.
* Perform upgrades, enhancements, and optimisation activities.
* Produce technical documentation and support knowledge transfer activities.

**Leadership, Mentoring and Coaching*** Act as a technical lead for development workstreams, providing direction and guidance to development teams.
* Mentor and coach junior and mid\-level developers in Amazon Connect, AWS services, software engineering, and DevOps practices.
* Perform peer reviews of solution designs, code, and deployment approaches to ensure quality and consistency.
* Drive technical excellence through the adoption of best practices, development standards, and automation frameworks.
* Support resource development, career progression, and succession planning within the AWS Connect practice.
* Champion continuous improvement initiatives and contribute to the growth of organisational cloud and contact centre expertise.

  

### **Skills Knowledge and Expertise**

  

* Extensive experience with Amazon Connect.
* Extensive experience with AWS services i.e. Lambda, CloudWatch , API Gateway, DynamoDB, IAM and S3\.
* Extensive experience with contact center standards and systems.
* Strong understanding of CCaaS platforms and customer experience solutions.
* Extensive experience in consultative business transformation projects across customer Contact Centre solutions.

  

### **Benefits**

  

This is your chance to join and friendly and passionate team that will motivate you to learn and develop your career in the company.  

  

**Benefits may include:**
* Remote/Flexible work
* Discovery Medical Aid
* Connectivity Allowance
* 15 days paid holiday a year\- (this includes three Sabio days)
* Momentum EAP

**The Small Print**  

  

Strictly No Agencies; any submission of resumes without prior request from Sabio Group will not be deemed as an introduction and therefore will not warrant an introduction fee. All applicants must have the right to work in the territory to which the role relates (UK \& EU). Sabio Group are unable to offer sponsorship on any roles advertised.### **About Sabio Group**


**THE DIGITAL CX TRANSFORMATION COMPANY**  

  

Why Sabio?
  

  

We bring together expertise in cloud migration, cutting\-edge CX technologies and powerful customer insight to deliver exceptional end\-to\-end customer experiences.  

  

*At Sabio, we are devoted to creating a community of inclusion, and an environment free from discrimination, harassment, and retaliation.*  

*We are committed to being an equal opportunity employer that not only values but celebrates diversity and inclusion. We firmly stand against discrimination based on factors such as race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, and disability status.*  

*If you need accommodations, additional support and/or have any specific requirements, we invite you to reach out to our talent team directly:* *Talent@sabiogroup.com*

Senior AWS Engineer

Don’t see an open role that matches your experience right now? We’d still love to hear from you.
   

  

 By joining MoonPay’s Talent Pool, you can share your profile with us and be considered for future opportunities that align with your skills and interests. Our teams are constantly growing, and new roles open up regularly.
   

  

 If a position becomes available that could be a great fit, we’ll reach out directly. Until then, your details will stay on file so you’re top of mind when the right opportunity comes along.
   

  

 🚀 Join our talent pool and be part of MoonPay’s future.
   

  

 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Virtual Assistant Jobs in Cape Town - Page 4

Vacancies (page 4 of 5)